Executive Assistant

AARTI KHATTAR

*******@*****.*** +91-981*******

in.linkedin.com/in/aartikhattar/

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SUMMARY

A proactive professional with 12+ years of experience in

Executive Office Management.

Demonstrates flair for Executive Assistant Services, Office

Administration, high level relationship management,

expertise in top management coordination, handling

confidential correspondence, Vendor Management, Human

Resource Initiatives, Internal-External Communication,

Project Timelines, and interpersonal skills.

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EDUCATION

SHAHEED BHAGAT SINGH COLLEGE, DELHI UNIVERSITY

Delhi, India

Bachelor's Degree in Commerce 1998 - 01

YMCA BUSINESS SCHOOL Delhi,

India

1 year Diploma in Executive Secretarial 1998 -

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EXPERIENCE

Oct 06 - Aug 14 USG BORAL INDIA (LAFARGE BORAL GYPSUM)

Gurgaon, India Executive Assistant to

CEO

A leading supplier of Gypsum Board and related

products offers innovative products and systems.

. Hired as core member of India launch to manage executive

office operations to French CEO; one point contact for

divisional coordination, strategic initiatives, data

analytics

. Responsible for setting-up entire office structure with

defined policies and budgets on travel, entertainment with

internal control structure

. Acted as key member at Executive committee meetings

gathering and circulating minutes of meeting, review and

follow up schedules

. Formulated information system and managed MIS reporting

inclusive of key performance indicators analysis towards

informed management decision making

. Coordinated with outsourced human resource partner and

divisional heads for hiring, screening, induction and on-

boarding of Indian and expat top officials

. Retained, negotiated and ensured services as per service

level contracts from administration vendor partners with

15% cost savings YoY

. Assigned as trouble shooter and successfully ensured 360

degree location finding to ready to move in office space

within desired budgets in a week

. Initiated and worked closely with human resource division

for executing employee engagement activities like sales

meets, reward and recognition nights

. Remained member of health and safety council at

manufacturing plant and corporate level initiating,

training and auditing global best practices

. Identified gap in efficient work space and retained

outsourced archiving vendor partner for file management

leading to increased productivity

. Key node responsible for end to end planning and organizing

global executive meets; formulated India specific

presentations and also indigenous gifting solutions

. Received appreciation for 'extra mile' efforts for cost

savings in managing events

May 06 - Aug 06 RCG INC

Auckland, New Zealand

Executive Assistant

A New Zealand based real estate architectural firm and

buying house.

. Handled all secretarial, administration and facility

management functions emerging from the Chairman's

secretariat

. Managed appointment schedules, external communication

responding on behalf of the Chairman ensuring smooth flow

of operations

. Responsible for capturing and circulating minutes of

meeting to executive committee members with regular follow

up for project timeline adherence

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AARTI KHATTAR

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Aug 05 - Jan 06 BROWN FORMAN CORPORATION

Delhi, India

Executive Assistant

An American based USD 3 Billion manufacturer of spirits and

wines known for well known brands like Jack Daniel's,

Chambord, Finlandia, Canadian Mist, Southern Comfort.

. Appointed to manage executive office functions for head of

India operations inclusive of calendar management, external

communication to government and customers

. Responsible for managing administration vendors for

security, housekeeping and other office management

activities ensuring quality and timely deliverables

. Responsible for data analysis, tracking project

performance, review sessions to identify pain points and

smoothen bottle necks towards work efficiency

. Acted as nodal point for coordination and information flow

between India and US operations maintaining high level of

confidentiality

. Key person in-charge for organizing travel and hospitality

logistics of international delegation visits from Europe

and US

Jun 02 - Aug 05 TATA ELXSI

Delhi, India

Executive Secretary

A subsidiary of Tata Group, a design firm it blends

technology, creativity and engineering to help customers

transform ideas into world class products and solutions.

. Managed and executed secretarial briefs, calendar

management, facilities management and Sales MIS as

secretary to North India Zonal head

. Scouted and retained external travel agency and responsible

for organizing hotel and travel for sales team of 12

including payments and reimbursements

. Collaborated to collect data, conducted sales analysis and

prepared management reports working towards enhanced

management decision making

. Coordinated with corporate human resource division in

Bangalore to conduct regular workshops, conferences and

training programs for employees

. Acted as one point contact for organizing annual IT

conference inviting IT heads of various firms, negotiating

and coordinating with hotels for smooth event operations

. Appointed as Human Resource representative for Delhi branch

handling recruitment, induction, payroll and exit

formalities on HR-ERP

. Verified and processes all employee claims inclusive of

medical, telephone, overseas travel expenses, conveyance as

per company policies

May 00 - Jun 02 INDISKA AGENCIES

Delhi, India

Front Office Executive

A premier buying house for garments and accessories

catering to Europe market.

. Handled front office functions; managed itineraries of

visiting delegates in close coordination with global

headquarters in Sweden

. Coordinated with vendors to ensure smooth flow of office

administration; worked with merchandising teams to organize

client presentations

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PERSONAL INFORMATION

Date of Birth: 2nd May, 1979

Address: B-1/1812 Vasant Kunj Delhi, India

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