Executive Administrative Assistant/Office Manager

Lauren Rubbinaccio

** ******** ****** **********, ** 07003

******.***********@*****.*** 973-***-****

SKILLS

Excellent verbal and written skills, energetic, detail oriented, and a team player. Proficient in PC and MAC; Microsoft Office;

Adobe Acrobat; Zoho CRM. Salesforce.com, Concur, Digital photography.

EMPLOYMENT

Fetch… for pets!, New York, NY March 2014 – November 2014

Executive Administrative Assistant/Office Manager

• Extensive calendar and contact management, both personal and professional, for CEO.

• Prepared expense reports.

• Responsible for maintenance of a working office with supplies, tasks and upkeep.

• Maintained organization of company showroom.

• Reconciled four company credit cards.

• Entered contact information and other data on vendors, accounts, leads, etc. in Zoho CRM.

• Purchased office supplies, samples and prototypes for company.

• Followed up with sales team on progress monthly.

• Managed and prepared payment requests for vendors and freelance designers to be processed through accounts

payable.

• Corresponded with current and prospective licensors to maintain and build relationships.

• Coordinated showroom calendar.

• Provided ideas and support on an ad hoc basis.

Capital Group Private Client Services, New York, NY April 2013 – December 2013

Contract employee, Administrative Assistant

• Prepared new business books for potential clients and client review presentations which included highly confidential account

information for major private clients.

• Arranged travel itineraries using Concur for multiple Investment Counselors.

• Processed expense reports for the PCS team.

• Handled calendar management for the PCS team.

• Maintained file organization of all client accounts.

• Supported the team with a high volume of phone interaction with clients.

• Deposited client checks through a secure banking system.

The Dilenschneider Group (“DGI”), New York, NY March 2012 – December 2012

Assistant to Partner of Firm

§ Managed correspondence for partner to maintain prospective and client relationships in all major capital markets.

§ Organized expense reports using Excel.

§ Coordinated international and domestic travel arrangements.

§ Provided input to CEO and staff on speeches, papers and positioning books.

§ Proofread and edited documents to be sent to clients.

§ Supervised associates during projects while overseeing progress.

§ Collected pertinent documents to advance the company’s client portfolios which were organized in an Excel document.

§ Provided backup for Reception Area as necessary, including meeting and greeting visitors and heavy telephones.

Various Temporary Assignments, New York, NY January 2011 – September 2011

Resorts International, New York, NY May 2010 – January 2011

Administrative Assistant/Office Manager

§ Handled front desk, including meeting and greeting visitors and high-volume telephone system.

§ Arranged travel itineraries for CFO.

§ Handled calendar management of personal and professional appointments and meetings for CFO.

§ Responsible for maintenance of a working office with supplies, tasks and upkeep.

§ Submitted work orders for various office maintenance issues.

§ Maintained relationships with vendors and building management.

§ Responsible for ordering and maintaining kitchen and office supplies.

§ Maintained corporate accounts payable in an Excel document.

§ Performed background checks on potential employees for company-owned properties.

§ Processed invoices and expense reports, company-wide.

§ Amended legal documents for VP of Compliance, including redacting and input of fields.

§ Handled interoffice communications to maintain an optimal work environment.

Easton Capital Partners LLC, New York, NY August 2008 – May 2010

Executive/Personal Assistant to Managing Partner/Office Manager

§ Coordinated with all companies in investment portfolio group for board meetings, conference calls, expense reports and

travel arrangements.

§ Handled calendar management of appointments and meetings for Managing Partner using Outlook.

§ Processed travel/entertainment expense reimbursements and Accounts Receivable/Accounts Payable.

§ Arranged travel itineraries for Managing Partner.

§ Maintained file organization of personal and professional documents for Managing Partner.

§ Handled meeting logistics including preparation of venues, hiring catering companies, tracking attendance, creating

agendas, obtaining audio/visual equipment and ensuring smooth program operation.

§ Responded to in-person, telephone, e-mail and facsimile requests/inquiries.

§ Created presentations for meetings using PowerPoint.

§ Maintained and updated extensive filing system/contacts using Excel/Outlook.

§ Provided administrative assistance for Managing Partner and staff.

§ Sorting and distributing mail, packages and deliveries, ordering supplies, organizing internal files and updating databases.

EDUCATION

Currently enrolled part time at Montclair State University (Montclair, NJ) pursuing a BA in Psychology (projected graduation date

Spring 2016)

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