Administrative Assistant High School

Elizabeth Howles

* ******** **** • Carmel, NY • *0512

PHONE: 845-***-**** EMAIL: *******@*******.***

Administrative Assistant with over 25 years of operational and administrative experience, interested in applying analytical and technical skills sets to

projects and thinking outside the box to solve problems before they arise.

EDUCATION University of New Mexico (Academic Scholarship) 1983 – 1984

Albuquerque, NM

Cibola High School 1979 – 1983

Albuquerque, NM

EXPERIENCE

Green Chimneys; 400 Doansburg Road, Brewster, NY April 2007 – Present

Administrative Assistant to A.E.D. of Educational Services

Provide administrative support (i.e. mail, filing, typing, petty cash, POs, work orders, switchboard coverage, meetings, schedule/calendars)

Lifeguard Classes (schedule classes, registration, supplies, course records, pay-in, certifications, update webpage)

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Record and process minutes for multiple meetings

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Upload all ACS/DSS student information to the RIC center for every change made and semi-annually as required for state reporting

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Create surveys on Survey Monkey

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Process several state funding forms (BEDS, Related Services, VR-2 to VR-8, PD-6, PD-8, SEDCAR-1, SEDCAR-2, N&D)

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Create student identification cards for all new students

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Collect and submit information to the AED of Financial Services on Teacher Certification Funds annually

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Process employee expense reports for 80+ staff

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Handle all travel arrangements for Associate Executive Director, and other staff as needed

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Schedule meetings for multiple committees, including: Security, Education Department, Education Board, School Leadership Team

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Coordinate orders, repairs and handle all Smart Board issues

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Track and submit all related services for 200 + students on an annual basis

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Collect, organize and track stipend information from Education, Farm, and Recreation departments six times a year

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Utilize Phone Tree to send out messages to parents

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Use Rediker system to gather parents’ contact information and format information so it may upload to Phone Tree every 6 months

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Responsible for scheduling all training and conference for the AED of Educational Services

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Create mail merge for large mailings to parents or school districts

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School Administrative Assistant July 2002 – April 2007

Provide administrative support to Principal, Assistant Principal and Education Curriculum Specialist (i.e. mail, filing, typing, POs, work orders,

switchboard coverage, meetings, schedule/calendars)

Maintain student attendance

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Create and maintain class roster and pass status and distribute every time a change occurs

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Record meeting minutes from Education staff meetings

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Place purchase orders and track supplies for entire school

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Create and maintain student database

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Responsible for State Testing (set up locations, organize students, communicate with school districts, track receiving and sending tests to districts)

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Create and distribute Student Change in Status form

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Work with TESCO program

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Create and maintain monthly changes to Team Business Calendar/Schedule

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Coordinate all student dismissals

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Brewster Imaging; Route 121, Brewster, NY (H.M.C.A. 110 Marcus Drive, Melville, NY 11747) Oct. 2001 – May 2002

Medical Secretary

Handle scheduling and appointments

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Set up patient charts for doctors

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Process patient paperwork and handle all deposits

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Register Patients in Medical System

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Check-in and Charge-out patients at time of visit

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Correspond with various doctor’s offices and attorney’s offices

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Verify patient insurance

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Westchester ARC, 121 Westmoreland Ave, White Plains, NY 10606 July 1984 – Dec. 1992

Administrative Assistant

Managing all administrative functions for the Director of Vocational Services and Board of Director

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Preparing presentations with graphs and spread sheets

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Compiling monthly commentary and statistical reports

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Maintaining and updating all records and procedural manual

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Facilitating fund-raising events

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Producing large mailings

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TECHNICAL SKILLS MS Office 2010 (PowerPoint, Excel, Word, Outlook); School Dude, Roxio Creator, Rediker, Survey Monkey, TESCO

Program, Phone Tree, Medic Program

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