Office Quality Assurance
Resume:
GEETANJALI AMOL WAGH CONTACT NO: - 976-***-****
EMAIL ID: - **********.****@*****.***
Objective:-
To seek a performance oriented and challenging careers in your organization
and eventually would like to contribute my knowledge, skills and efforts
for the success of the organization and individual.
Professional Experience.-
M. Sc. Post Graduate in Polymer Science with 2 years experience in esteemed
organization in capacity of Quality Assurance.
Personal traits:
. Maintaining high level of confidentiality
. Can handle work pressures
. Initiative to learn, Persistent
. Good Public relation skills
. Leadership, Teamwork, Sincere, Willing-to-learn attitude and Flexible
nature
Personal Details:-
Date of Birth 1st January 1979
Languages Known : English, Hindi, Marathi
Permanent Address : 95/A/3, Flat No.11, Dattachaya Apartment,
Shivajinagar, Pune 411005
Academic Qualification.-
Year Edu.Qualificat Specialization Institute Result
ion
1999-2001 M.Sc. Polymer Science Univ.of Pune First
class
1997-1999 B.Sc. Chemistry Univ.of Pune First
class
1995-1997 H.S.C. Eng. Maths, Bio, Maharashtra Iind class
chem.
German, Physics. Board
1994 S.S.C. Eng. Maths, San. Maharashtra Distinctio
Soc. Science. Board n.
WORK EXPERIENCE:
1) GARWARE BESTRETCH LIMITED & GARWARE HOLDINGS LIMITED (DECEMBER 2007 TILL
DATE)
Job Specification: - Senior EA to Chief Finance Officer and Whole time
Director
Responsibilities include all essential activities from Day to Day
operations to Coordination activities with other members of the Senior
Management Team and the various functions for team.
. To support CFO's office, Finance and Accounts Dept. team members in
all the secretarial & administrative matters. Also handling
successively Legal & Secretarial Department (Preparation and
compilation of documents required for Board Meetings and New company
formation etc.)
. To be responsible for the filing of Finance Dept. and record keeping
with the help of Record Storage Solution Agency.
. To handle the office routines of the CFO, Director and the Finance
Dept.
. To handle the co-ordination of the outside visitors with the Finance
Dept.
. To be responsible for the house keeping and safety of the assets of
the Finance Dept.
. To be a member of the team for ensuring successful visit of the VIP
guests.
. To be responsible for distribution of all the incoming and outgoing
correspondence of the Finance Division such as Business Review Pack,
Costing & MIS Reports, Cost centre etc.
. Assisting in tracking the AOE's, follow up for obtaining the required
sanctions and circulating to the concerned dept for further processing
and maintaining an updated file for the same.
. To handle the telephone calls of the Finance Dept.
. To maintain the registers for the bills received for GBL & GEL.
. To maintain & update the list of books of the Finance Dept.
. To offer all the secretarial support to the Legal & Secretarial Dept.
. To arrange leave planning for the Finance Dept. employees.
. To be responsible for destruction of old papers as certified for
destruction by CFO and Director
. To support the CFO and Director in daily office routines such as -
updation of bank balances, weekly, fortnightly and monthly reports,
actions on pending matters.
. To handle all correspondence of bankers and financial institutions for
the CFO.
. Attend Matrix meeting and circulating minutes & follow up for the
actions to be taken.
. Prepare daily plan/schedule for the reporting officer, attend calls,
take messages and act appropriately.
. Take dictation and draft letters/documents independently.
. Check mails and do correspondence on his behalf.
. Organize meetings and ensure availability of the required
infrastructure like laptops, projectors, chairs etc.
. Integrate and build various databases for the company and ensure its
availability online and accuracy from time to time.
. Generate brief daily reports.
. Documentation and compilation of data necessary for all types of visa
applications. Co-ordinate with Visa consultant and process up to the
mark.
. Integrate the activities of the CFO and Director and design, implement
and maintain systems required for it.
. Coordinate/follow up on the requirements with the concerned
Departmental/Units Heads.
In short, my major role is to relieve my boss from his day to day routine
work thereby enabling him to focus on his priorities.
2) VENKATESHWARA HATCHERIES PVT LTD (December 2005 till December 2007)
Job Specification: - Executive Assistant to DGM - Exports & CEO (Projects)
Responsibilities include all essential activities from Day to Day
operations to Coordination activities with other members of the Senior
Management Team and the various functions for team.
. Manage all Secretarial work of the National Sales Manager.
Maintain all record keeping procedures confidential official as well
as personal
Make travel arrangements and hotel booking for CEO and Guests
Effective and timely followed up jobs related to the CEO's office
Sort out all correspondence before putting up to National Sales
Manager.
. Effectively develop telephone communication skills and consistently
meet quotas
Manage fax, photocopying and all stationery
. Provide all Secretarial/Admin. Assistance to Senior Management on as
needed basis.
. Develop ability to follow instructions well and make decisions with no
supervision.
. Well verse with computers.
. Single Point of Contact for all administrative function of the COO
. Take minutes of the meetings and follow-up on action points with all
departments. Organize foreign trips, flight bookings, Hotel
reservations, ground transfer&itinerary
Email Support to COO's mails, keeping a track of daily schedules of
the COO Attend to phone calls
. Send approvals on mails on behalf of the COO after thoroughly checking
the expenses as per the policy Draft promotion letters,
organizational, announcements, welcome notes, invites, etc
. Maintenance of petty cash.
. Schedule and coordinate appointments/meetings and maintain calendar,
arrange business itineraries and coordinate travel plans.
3) VIDESH SANCHAR NIGAM LTD ( May 2003 to October 2005 )
Job Specification: - Co-ordinator (Telecommunication)
Follow up to the customer. Explains details about the VSNL broadband
services with the customer. Maintaining the records necessary in CRM site.
Mails the tariffs plan to the customer. Work on Internet. Responsibilities
include all essential activities from Day to Day operations with other
members of the Senior Management team
. Develop ability to follow instructions well and make decisions with no
supervision.
. Motivate and supervise 5+ employees on daily basis broadband.
. Provide all Secretarial/Admin. Assistance to Senior Management on as
needed basis
. Well verse with computers.
. Take minutes of the meetings and follow-up on action points with all
department
. Maintaining records of essential documents on compute
. Coordinating with the all members of the organization..
. Record the files in CRM site.
. Perform the sales activities.
. MIS summary report and other report generation.
4) TALERA MOTORS PVT LTD (September 2002 to May 2003)
JOB SPECIFICATION: Secretary cum Administrator
Managing the administrative and Executive activities of the CEO/COO's
office.
In charge of the entire Administrative set up of Operations Cell for the
entire project rollout of at Mumbai. Responsibilities include all essential
activities from Day to Day operations to Coordination activities with other
members of the Senior Management Team and the various functions for team.
. Managing the administrative and Executive activities of the CEO/COO
office
. Coordinating with other members of the Senior Management Team and the
various functions/regions for team and other initiatives.
. Secretarial support/Sending relevant communications through mails.
. Documentation and presentation.
. Maintaining confidential data.
. Self-correspondence.
. MIS and other report generation.
. Strong time management.
. Taking responsibility for the day-today planning of Conferences &
Meetings.
. Arranging for logistics and stationary.
. Booking Accommodation and transport.
. Timely Billing and re-imbursements.
KEYWORDS & RESPONSIBILITY:-
. Secretarial support to CFO and entire finance team as and when
required.
. Secretarial support in terms of ROC documentation, letter drafting,
legal and secretarial department for formation of new company, change
in objects, various types of resolutions, Board meeting papers,
filing, assistance to consultant of legal and secretarial department.
. Administrative and secretarial work for various companies.
. One point contact for all documents, diary, confidential data
. Handling individual tasks very effectively such as keeping all
original documents safely in custody and maintaining the same.
. Handling individual task promptly of Record Storage of all
department's documents. One point contact for record maintaining
activity.
. Expertise in all types of PowerPoint presentations, Excel, Word. Ms
office etc.
. Arrangement of meetings - conference arrangement, refreshment, and
stationery required room presentations, projector and VC settings -
always complimented for this task.
. Housekeeping has always taken care for Finance Department and also for
entire office.
. Filing of documents, maintaining records and track of the same.
. Follow up with Government authorities, MIDC, Banks as and when
required and resulting into completion of task given.
. Individual task handling for MIDC work such as preparation of letters,
online application, compilation of documents required, submission of
documents, communication and follow up with MIDC officials to get the
work done within the time limit. Keeping and maintaining of such
records such as to be easily available.
. Secretarial support to CFO for all types of meetings, conferences,
video conferences, appointments, travel arrangements
. Timely online payments of CFO's LICs, MSEB bills, Telephone bills,
Credit card bills etc.
. Preparation of Management Sanctions Notes for all companies as and
when required and follow up with concerns till it sanctions. And then
circulation and maintaining record of to all original MSNs such a way
to available easily.
. Compilation of data for various meetings, reports such as Matrix,
fortnightly, monthly, Business Review Pack, Presentations, MRM PPT,
etc.
. One to one interaction and follow up for urgent work with MIDC,
Bankers, advocates, consultants etc.
. Secretarial support to other directors in their day to day work,
timely payment of various bills and administrative work as and when
required.
. Secretarial support for various ongoing projects in terms of
preparation of documents, printing, filing, maintain records,
presentations etc.
. Ensure managers are appropriately briefed for meetings & receive
papers/packs in a timely manner
. Deal with external and internal correspondence and Produce documents,
briefing papers, reports and presentations
. Arrange meetings including sending invites, booking rooms, technology
& refreshments, Take notes of meetings; write and distribute action
plans
. Set up audio visual equipment, communicating with IT to ensure
effective and timely use
. Enter data & produce reports using various systems. Assist in the
presentation of financial and other data. Collect and prepare data for
monthly reporting.
. Cost Saving :-
. Using rough or one side printed papers as a Notebook for dictations
and using less stationery only when must. Always takes two sided
printouts for reports, minutes, letters, presentation copy etc. Thus,
Creating and maintaining office systems to deal efficiently with paper
flow.
. Arranging for binding the reports on quarterly basis and using the old
patty folders for new reports, BRP etc.
. Maintaining telephone diary for consultants, bankers, government
officials so as to save time. Following up of 5 'S' activity.
. Always take care of all instruments and assets.
. Binding of documents, arranging for record boxes and maintaining the
records, thus in directly cleaning up mess or loaded cupboards in
office.
. Organize and store paperwork, documents and computer-based information
(including archiving)
Other: MS Office (Word, Excel, PowerPoint, Access), meeting planning, word
processing, database management, scheduling, presentations, office support,
customer support, accounts payable, accounts receivable, invoices,
benefits administration, office management document preparation, record
maintaining.
COMPUTER SKILLS: Basic Computer Knowledge, MS Word, MS office, MS Excel, MS
windows, Internet, Email, Browsing, MS PowerPoint. All Microsoft ofice
skills.
TRAINING PROGRAMME:
. VSNL Broadband Internet Service training Programme.
. MS-CIT Computer Technology Programme
. Quality Assurance Training Programme.
PROJECT ENTITLED:
A project entitled "SYNTHESIS OF WATER SOLUBLE CO-POLYMERS "was done under
Guidance of Dr. Ponarathnam, Scientist N. C. L. Pune for the period of 6
months.
?Thanks & Regards,
(GEETANJALI AMOL WAGH)[pic][pic]
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