Executive Assistant
Resume:
Tonya Rojas
San Jose, CA 95117
********@*****.***
OBJECTIVE: A long-term position with an organization that will utilize my skills and experience.
• Proactive self-starter, team player
•
• Strong organizational and multi-tasking skills
Highly detail oriented, dependable
•
• Excellent oral and written communication skills
Over 15 years of Executive Administrative
•
experience Extensive interaction with all levels of management
SKILLS:
Microsoft Outlook MS Excel Great Plains
Microsoft Word Microsoft Access MS Works
Microsoft PowerPoint Windows Meeting Maker
EXPERIENCE:
10/08 to Present Executive Assistant Cambrios Technologies
Duties include but not limited to travel arrangements, new hire set up. I am the Assistant to the President/CEO. I also
assist forty of our staff members. Maintain the President’s calendar. Maintain and update the vacation and sick time for all
departments. Arrange meetings and assist in the preparation of meeting materials as well as board meeting preparation bi-
monthly. Create and update presentations, spreadsheets and databases. Order all office supplies. Order all supplies for the
break-room (Costco). Prepare employee expense reports. File documents and correspondence. Assist direct reports as
needed. Create, modify, and enter purchase requisites and purchase orders into Great Plains.
04/07 to 08/08 Executive Assistant Flextronics Corporation
Executive Assistant to CPO and SVP World Wide Operations. Maintain the CPO’s calendar. Maintain and update the
organizational chart for all departments. Arrange meetings and assist in the preparation of meeting materials. Create and
update presentations, spreadsheets and databases. Order all office supplies. Prepare employee expense report. File
documents and correspondence. Heavy domestic and international travel arrangements. Assist direct reports as needed.
05/06 to 04/07 Executive Assistant to Controller Stanford Hospital and Clinics
Maintain the VP Controller’s calendar. Provide general administrative support to the General Accounting, payroll,
Treasury and the Revenue Management departments. Maintain and update the organizational chart for all departments.
Arrange meetings and assist the VP controller in the preparation of meeting materials. Assist in preparing presentations
and materials for the Board of Directors Audit Committee and Finance Committee meetings. Order all office supplies.
Prepare employee expense report for the VP Controller. Handle mail and coding of invoices for payment. Distribute
telecommunication bill to managers. File office documents and correspondence. Maintain leased vehicles and perform
other administrative duties as assigned. (Temp position)
07/03 to 06/04 Customer Service Representative MASS Precision Sheetmetal, Inc.
• Account Management
• Assistant to the Director of Sales
Primary duties include order entry for customer orders. Follow up on shipments to customers. Communicate with
customs over seas and Canada. Updating sales forecast. Daily filing, update sales summary on a day to day basis and
customer follow up. Script minutes for weekly sales meeting. (Military move to Southern Calif.)
01/02 to 07/03 Education Associate for Higher Education The College Board
• Assistant to the Director of Higher Education
• Organize Summer Institute for Western Regional Office
Primary duties include daily customer service for Student Search Services Program, distribution of SAT &
PSAT/NMSQT data. Organize day-to-day meetings. Manage all travel arrangements for Higher Ed Dept., screen and
delegate incoming calls and messages, distribute incoming mail, maintain and update calendars and processing expense
reports. Utilize the CBAS accounting system. Provide information and/or materials to clients in response to telephone
or written requests. Coordinate annual off-site 5-day Santa Cruz Summer Institute (binders, housing, registration,
catering, etc.) (Company downsize – layoff)
10/99 to 08/01 Executive Assistant to VP of Marketing Aristasoft Corporation
• Established and maintained travel desk for all Aristasoft employees
• Primary contact for 40 employees within Marketing, Sales and Account Management
Duties entailed scheduling internal and external customer meetings. Maintain department calendar, e-mail and voice-
mail. Create and update presentations, spreadsheets and databases. Manage highly confidential information such as
budget, salary information, non-disclosure agreements, and service agreements with customers. Provide assistance to
Finance, Human Resources and Legal Department. Back-up for front desk reception handling phone calls, greeting
visitors and ensuring the security policy is adhered to. Provided support for all catered events, department off-sites, and
employee all-hands meetings. (Company went out of business)
12/96 to 10/99 Executive Assistant On Command Corp, Ultratech Stepper
• Created and maintained filing systems
• Maintained database of projects, timelines and budgets
Primary duties included the support of senior level executives (President and CFO). Scheduled meetings, updated
presentations, prepared expense reports, check requests, purchase orders and coordinated special events (i.e. lunches,
birthdays, holiday parties). Type memos, letters, correspondences, as well as copying, filing and faxing. Maintain
records for vacation, sick time, training, and timecards. Ordered and maintained all office supplies and repair services
as needed. (Long-term Contract/Temp Assignments)
04/95 to 12/96 Inside Sales Administrator Norcomp Manufacturing Representative
• Organized and maintained the distribution desk
• Maintained daily contact with vendors and distributors for pricing and availability
Update weekly and biweekly reports. Manage databases for customer contacts, calendar events and employee
information. Provided back up relief for receptionist as needed. Installed new computers and software as well as
troubleshooting when needed. Coordinate client luncheons. (Layoff)
05/92 to 04/95 Receptionist / Customer Service Representative UMAX Technologies, Inc.
Receptionist duties included heavy phones, faxing, filing and data entry. Logged purchase orders, maintained
attendance records, company portfolios and mail distribution. Customer service duties were to handle and process
phone orders for spare parts, credit card authorization, RMA returns and responded to customer e-mails and voicemails.
(Advance in career)
Education:
DeVry University, San Jose, CA – Bachelors of Science, Business Administration 2011-Current
Copper Mountain College, Twenty-nine Palms, CA – General Education 2004
San Jose City College, San Jose, CA –Administration of Justice 1995-1996
Evergreen Valley College, San Jose, CA – Administration of Justice 1992-1993
Milpitas High School, Milpitas, CA – General Education 1984-1988
Attributes
Key Volunteer for United States Marine Corps 2004-2005
Bob Hope Chrysler Classic Security Team 2005
Tour De Palm Springs Volunteer 2005
References available upon request
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