Document Control Specialist/Manager

Gurjinder (Jay) Bahia

*****.*********@*****.*** 713-***-****

CAREER OBJECTIVE

Seeking a position of a Document Controller, Project Controls, Proposals Specialist or Office/Administrative

Assistant where my professional experience can make extensive contribution towards the growth and benefit of

the organization.

SUMMARY OF QUALIFICATIONS

• A highly motivated professional with 7 + years of industry experience.

• Over 5 plus years of commended performance in key document control management and database

support roles.

• Up to 3 years of AR Billing Specialist / Dispatcher experience with proven project management abilities.

• Highly Focused and Results Oriented work philosophy; able to resolve issues in early stages.

• Demonstrated ability to analyze situations and methodically provide solutions.

• Quickly becomes a trusted technical assistant to the Managers and has earned a reputation for maintaining

a positive attitude and producing high-quality work.

• Proven track record for accurately completing research, report generation, information management, and

database control.

• Works as part of a team and contributes to the achievement of organizational objectives. Interfaces

professionally on a daily basis with many entities, verbally and written.

• Expert in client communications, problem solving, and relationship building.

• Rapid Advancement in all positions held.

• Ability to accurately prioritize workload and monitor deadlines.

• Proficient in Microsoft Office Suite, SharePoint, Adobe, QuickBooks, Coreworx and EDMS

• Excellent communication skills with fluency in three foreign languages including Hindi, Punjabi and

Urdu

KEY SKILLS

Data Tracking Highly Trainable

Troubleshooting/ Problem Solving Detail Oriented

Database Maintenance Strong Organization

Proven Solid Leadership Skills Reports & Documentation

Records Management Microsoft Office Suite 2007

PROFESSIONAL EXPERIENCE

Kiewit Energy Co, Houston TX Jan 2014 - Present

Document Controls Manager

• Maintain control of document issues and availability.

• Audit document issues to ensure the correct revisions have been distributed to necessary groups.

• Interface with the project team in resolving problems and issues relating to documentation.

• Maintain distribution requirements – transmittals to and from client, to and from suppliers, etc

• Keep up on correspondence with instructions and transmittals as part of the project history.

Bahia 1 of 2

• Produce project manuals complete with the last revision issued for the project. Manuals included project

drawings, procedures, reports, specifications, supplier documents etc.

• Follow project schedule to ensure deliverables are transmitted by due dates.

• Scan and upload project documents to Electronic Document Management System (EDMS) and sent

electronic notifications for upload.

• Compile and track data and generated weekly reports.

• Index and maintain database for storing all project documents

McDermott Inc/Brunel Energy, Houston TX Aug 2012 – Nov 2013

Document Control Specialist

• Maintained control of document issues and availability.

• Audited document issues to ensure the correct revisions have been distributed to necessary groups.

• Interfaced with the project team in resolving problems and issues relating to documentation.

• Maintained distribution requirements – transmittals to and from client, to and from suppliers, etc

• Kept up on correspondence with instructions and transmittals as part of the project history.

• Produced project manuals complete with the last revisions issued for the project. Manuals included

project drawings, procedures, reports, specifications, supplier documents etc.

• Followed project schedule to ensure deliverables are transmitted by due dates.

• Scanned and uploaded project documents to Electronic Document Management System (EDMS),

Coreworx, and sent electronic notifications for upload.

• Compiled and tracked data and generated weekly reports.

• Indexed and maintained database for storing all project documents

• Helped setup Coreworx Document Management System for LV108 project.

Galaxy Trans Xpress, Houston TX Jul 2009 - Mar 2012

Dispatcher/AR Billing Specialist / Office Manager

• Invoiced vendors, verified purchase orders, reviewed billing transactions and oversaw inventory

management functions, maintained delivery calendar, driver payroll and performed other duties as

necessary.

• Maintained inventory accuracy and control of material including finished goods and raw materials.

• Created and sent master Bill of Lading, and received Bill of Lading, verified shipping information and

charges, processed payment prior to arrival.

• Trained new drivers on filling out log books as per the DOT regulations.

• Monitored and coordinated activities of drivers; designed routes for LTL and full trucks loads; combined

loads to maximize efficiency, increase profitability, and enhance driver productivity.

• Maintained a high rate of on-time performance through an in-depth knowledge of customer requirements

and shipping operations; optimized productivity by communicating effectively with agents, vendors,

brokers and distributors.

• Resolved invoice discrepancies and researched billing errors, increased customer satisfaction and

retention through the timely resolution of complex logistical challenges.

• Checked and maintained trucks inspections reports, log books, and driver records per DOT Regulations.

• Minimized errors through the inspection of documentation for routine and dangerous goods shipments

• Kept databases up to date with rates, load schedules and Bill of Ladings.

Bisla Logistics, Houston TX Nov 2007 - May 2009

Office Assistant

Bahia 2 of 2

• Responsible for managing all executive level administrative tasks that included conference calls, meetings

and arrangement of travel

• Prioritized and managed multiple projects simultaneously, and followed through on issues in a timely

manner

• Accountable for heavy calendar management, required interaction with both internal and external

executives and assistants, as well as consultants to coordinate a variety of complex executive meetings

• Communicated and handled incoming and outgoing electronic communications on behalf of the

executives and partners

• Established, maintained, and updated files, databases, records, and other documents; developed and

maintained data, and performed routine analyses and calculations in the processing of data for recurring

internal reports

• Facilitated in development of reports and presentations of executive levels

Amell Inc, Detroit MI Jul 2004 - Oct 2006

Document Control Specialist

• Interfaced with the project team in resolving problems and issues relating to documentation.

• Followed project schedule to ensure Deliverables are transmitted by due dates.

• Performed quality checks on all documentation routed through document control rejecting erroneous files

for correction.

• Formulated procedures for systematic retention, protection, retrieval, transfer, and disposal of records.

• Supported Project QA/QC Manager during Quality Reviews and Audits.

• Scanned and uploaded site documents to Electronic Database

• Compiled and tracked data and generated weekly reports

• Brought in to successfully repair incorrect entries in database and reorganize office to cut down on

retrieval time for documents

• Indexed and maintained database for storing all site documents

• Uploaded Documents into Documentum and sent electronic notifications for uploads

EDUCATION

University of Houston-Downtown, Houston Texas

• Bachelors of Business Administration

Bahia 3 of 2

Contact this candidate