Executive Administrative Assistant
Resume:
ANNE MARIE GROSS
Coopersburg, PA 18036
*********@*****.***
OBJECTIVE:
To obtain a challenging Executive Assistant position that will utilize my
experience and education, further expand my knowledge, as well as provide
opportunities for professional growth.
EDUCATION:
Secretarial Science Diploma, 1978
Associates in Specialized Business Degree - Medical Assistant, 1997
Lansdale School of Business, Lansdale, PA
GPA for Major 3.42/Cumulative GPA 3.48 - Dean's List (4 Terms)
Course work in Business Writing, Cedar Crest College, 2007
Bachelors of Science in Business Administration - Eastern University,
currently pursing
PROFESSIONAL EXPERIENCE:
Merck & Co., Inc.
January 2007 - April 2014
Administrative Assistant (Confidential Executive Assistant) - Merck
Manufacturing Division
West Point Site Supply Chain Management
(Provided daily administrative support to department employees consisting
of 2 Sr. Director, 9 Assoc. Directors and 100 staff members
(Maintained all department personnel files including the processing and
tracking of action items in PeopleInfo
(Coordinated department training and maintained all departmental training
records
(Functioned as SOP Facilitator for department personnel
(Coordinated all domestic and international travel for department employees
including composition of Letters of Guarantee
(Created and processed all department expense reports
(Prepared and approved Purchase Requisitions within Agile 1, Ariba Buyer,
and SAP
(Communicated with vendors and suppliers of critical items to ensure on-
time delivery for production
(Represented West Point Site Supply Chain Management on Safety initiatives
(Integrated Contract Employees for SAP Implementation and Supply Chain
initiatives
(Acted as liaison to all Merck Divisions and external clients in support of
business process redesign and SAP implementation
(Supported the Merck West Point Site through hypercare in the role of
Source to Settle (StS) Champion following the launch of SAP EEM & SRM
(Led SAP implementation project training for department by establishing &
maintaining the official Training Matrix for "critical role employees" and
reporting training status via weekly updates to project management and the
site Leadership Team
(Fulfilled SAP Role Provisioning for the West Point Site
(Assisted Management Team with the implementation of site projects
including scheduling and logistics for meetings, maintaining team
calendars, creating process flow diagrams in Visio, administering document
management within EMC Documentum, and sourcing project supplies
(Collaborated with Product Planners and Warehouse personnel to compile the
vaccine bulk staging schedule, critical for weekly production
(Executed potency calculations within the Batch Production Records in
accordance with cGMP requirements prior to issuing to manufacturing
(Implemented (March 2013) and administered the myLearning training system
for West Point Site Supply Chain Management
(Collaborated with Project Manager and Site Engineering to renovate work
space and establish a fully functional office environment for 50 employees;
provided support for capital projects including office and audio visual
upgrades
(Completed Merck Production System Yellow Belt & Right First Time Training
(Designed and implemented Continuous Improvement Projects for cost
reduction and efficiency improvements
Merck & Co., Inc.
June 2003 - January 2007
Senior Secretary (Confidential) - Merck Manufacturing Division
Sterile Process Technology & Engineering Department (SPT&E)
(Provided daily administrative support to two managers and staff of 15
direct reports
(Coordinated with Preferred Vendors to provide on-going training for SPT&E
Department in the form of a Lunch and Learn Seminar (once monthly)
(Approved timesheets weekly in UNANET and tracked vacation/sick/personal
time on attendance sheets
(Assisted department staff with typing requests - charts, graphs, memos,
meeting agendas, meeting minutes, reports, etc.
(Prepared travel arrangements and created expense reports to be submitted
to the PARM Center for payment
(Entered data into the Knowledge Management System for the SPT&E Department
(Updated the SPT&E World Wide Support Responsibility Matrix quarterly
(Maintained sections of the SPT&E website
(Communicated with World Wide Technical Service Partners to provide
document updates as needed
Page 2
Anne Marie Gross
Merck & Co., Inc.
November 1998 - June 2003
Administrative Assistant - US Human Health Marketing Division
Sales Training & Professional Development
(Enrolled field and corporate personnel in training programs
(Handled all reports, requests, preparation for classes, and other
correspondence related to the training programs
(Responded to requests and administrative deadlines in an efficient and
timely manner
ABILITIES:
(To learn and manage multiple activities and projects in a dynamic work
environment
(Ability to efficiently coordinate and complete time-sensitive projects in
a fast-paced department
(Skilled Nursing Home Care
TECHNICAL SKILLS:
(Adept with Microsoft Office Products, Visio, Outlook, Career Link, ATT
Connect, Team Room, smis, IM,
Midas, EMC Documentum, Net Meeting, PeopleInfo, Team Rooms, E-Move, TIS &
TIS Express, Manager Access, EEM & SRM SAP modules, Ariba, myLearning
ACHIEVEMENTS:
*Recipient of 5 Merck Awards of Excellence
*Susan G. Komen 3-Day, Breast Cancer Walk /60 miles in 3 days, 2012
*Philadelphia Dragon Boat Race, Merck Team for 3 years - benefitting the
Fox Chase Cancer Center
OTHER INTERESTS:
Hiking, walking, bicycling, yoga, exercising, travel, reading, meditation,
photography, gardening, time with family & friends
REFERENCES:
Available upon request
Contact this candidate