Administrative Assistant Data Entry

Katarina I. Tarianty

**** *** ****** *** ■ Florham Park, NJ 07932 ■ 973-***-**** ■ *********@*****.***

Purchasing Assistant / Administrative Assistant

Procurement ■ Vendor Relations ■ Administrative Support ■ Report Preparation ■ Contract Review

Highly organized support professional with hands-on experience in all facets of the purchasing process from initial purchase order creation through final delivery. Expertise in communicating with vendors and internal departments to expedite shipments and ensure accuracy. Proven ability to support and assist busy managers and executives by performing efficient administrative services. Computer skills include Microsoft Excel, Word, and Outlook.

Professional Experience

XEROX CORPORATION, Newark, NJ

Administrative Assistant ■ December 2010 – April 2014

Provided efficient administrative support to three senior executives and project administrators for an IT consulting, project management, and outsourcing company. Supported executive in all aspects of administrative operations, procurement, Excel reporting, project recordkeeping, and documentation preparation.

• Created purchase orders for the procurement of highway/toll structures, equipment, parts, and supplies; managed the entire procurement process from initial purchase order through data entry and follow-through; ensured the timely shipment and delivery of equipment and spare parts; maintained a high degree of accuracy & productivity.

• Exported weekly, monthly and quarterly preventive maintenance data from the Corrective Maintenance Monitor System (CMMS) to Excel report; generated and corrected work orders report technicians performed in the field.

• Generated and reviewed inventory reports to ensure accuracy; reviewed receipts from warehouse for accuracy and input parts information into computer system.

• Communicated directly with vendors regarding project and delivery status; resolved issues and expedited shipments; ensured that vendors’ requirements were met; provided appropriate documentation.

• Reviewed procurement log to coordinate inventory management functions; prepared data and reports highlighting critical information pertaining to New Jersey Turnpike Toll Project and Port Authority of NY/NJ.

CB RICHARD ELLIS, Iselin, NJ

Procurement Administrator (Temporary Assignment) ■ Aug. 2010 – Oct. 2010

Hired for temporary assignment to perform contract administration functions for a real estate management company contracted to manage Siemens’ properties. Prepared and reviewed vendor contracts to ensure accuracy. Performed data entry of vendors’ insurance liability policies.

EASTERN BAG & PAPER COMPANY, Hamilton, NJ

Purchasing Administrative Assistant ■ Sept. 2008 – May 2009

Performed diverse administrative support and purchasing functions for a wholesaler of packaging products that served major corporations in the hospital industry. Supported buyers in many aspects of the procurement process. Reviewed, expedited, and coordinated purchase orders for the New Jersey branch.

• Played a key role in the timely and efficient delivery of products through effective inventory coordination among multiple warehouse locations; ensured proper quantity and compliance with purchase order specifications.

• Maintained and validated current purchase orders; closed aged purchase orders; generated and reviewed daily special order reports; prepared no movement and overstock reports; generated and reviewed daily stock status report to balance inventory among branches.

Prior Experience: Three years’ work experience in accounts payable/receivable and document management.

Professional Experience

BARRY UNIVERSITY, Orlando, FL ■ Bachelor of Science Degree in Business Management

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