Administrative Assistant Executive
Resume:
Resume
NAME: Giovanna R. O'Malley
Palos Park, IL 60464
*********@*****.***
PROFESSION: Corporate Paralegal; Legal Assistant; Administrative
Assistant
EDUCATION: BS, Liberal Arts (Concentration in Graphic Design) DePaul
University, 2002
MA, History of Art & Architecture (Concentration in Rural
Northern Ireland),
University of Limerick Ireland, 2008
Paralegal Certification DePaul University 2011
CAREER OBJECTIVE: To be able to utilize my skills, education and work
experience as an executive administrative assistant.
PROGRAMS: Microsoft Office, Word, Excel, Power Point, Outlook;
illustrator & photoshop
85+wpm
EXPERIENCE:
2012-Present Business Owner; Caf & Art Gallery
Amano Vivere Cafe
Hours worked Monday thru Friday 3:00am to 4pm; Saturday 5am
to 3pm
Responsibilities include but are not limited to operating a
coffee house that serves coffee, tea, smoothies,
homemade bakery, art and fair trade retail. Organizes art
exhibitions, community events (book clubs, story time,
painting classes, art exhibitions, book signings, game
nights etc marketing, maintains a satellite facility at
the Train Station Vendor Booth serving coffee, tea, snacks
and bakery. Responsible for maintaining all records,
licenses and permits current with the Village as well as
the Food and Sanitation Board of Cook County. Responsible
for scheduling employees, payroll, filing, basic office
duties (maintaining records of all transactions, expenses,
vendors, orders etc unfortunately due to a culmination
of events, we are forced to close the doors effective July
of 2014
2010- 2012 Corporate Paralegal
Great Lakes Dredge & Dock Company
Executive Division/ Legal Department
Oak Brook, Illinois
Responsible for maintaining and keeping corporate bylaws,
operating agreements and subsidiary companies corporate
documents up to date and within compliance of Federal and
State laws. Assist Chief Compliance Officer with issues and
development of programs to help employees with ethics and
compliance requirements. Works closely with the Corps of
Engineers on Freedom of Information Requests and Replies
regarding dredging activity and whether projects are open
or closed. Responsible for International Visa
applications, Passports and Company sponsorship in
different countries. Spearhead the process for legalization
of documents needed for projects domestically and
internationally.
2009 - 2010 Executive Assistant & Coordinator of Special Projects
Great Lakes Dredge & Dock Company
Operations Division/Legal Department
Oak Brook, Illinois
Responsible for administrative roles that include typing,
filing, bid preparation with the PMO department,
International Visa applications, Passports, Legalization of
documents needed for projects domestically and
internationally. Working in compliance with the
regulations of the Secretary of State and US Department of
State. Support of Executives on a daily basis which
includes organization of meetings in house and event
planning across the United States, travel arrangements and
special project management. Assist HR department with the
applicant flow log, background checks and employment
verifications. Responsible for application forms to be in
compliance with Government standards.
2008 - 2009
Project Management & Project Coordinator
Greyson Custom Home Builders
Western Springs, Illinois
Executed high standards of customized Home Building
($1million +), organization methods, subcontractor
scheduling, design of the interior of the home in
coordination with the homeowners. Maintained pricing of
builder's fees and homeowners costs separately on each
selection/entity. Worked with Village Building Departments
(Western Springs, Hinsdale, LaGrange and Burr Ridge) and
Inspectors to make sure we were in compliance with codes,
permits and inspections. Organized open house dates on
weekends giving informative talks on the prospects of
building a custom home. Sold a 'Spec' home without
representation of a realtor on the homeowner's behalf as
well as the builder all the while getting an offer that
exceeded what previous realtors had brought forth in the
past. Scheduled 'call backs'. Maintained well respected
relationships with the homeowners, builder and sub
contractors.
2005 - 2008 Special Projects Manager & Gallery Curator
University of Limerick
Limerick City Gallery
Arts Division
County Limerick, Ireland
Coordinated Gallery exhibitions with local and
international artists. Organized Gallery 'Openings' and
created business relationships with High Society
Individuals in order to gain sales for the individual
artists as well as funding for the University Gallery.
Created a numerical log of approximately 1200 pieces of
artwork that were donated.
2003 - 2005 Project Management & Project Coordinator
Greyson Custom Home Builders
Western Springs, Illinois
Responsibilities for the company included building
organization methods, subcontractor scheduling, design of
the interior of the home in coordination with the
homeowners and maintaining pricing of builders fees and
homeowners costs. Scheduling 'call backs' and maintaining
a well respected relationship with the homeowners, builder
and sub contractors.
2001 - 2003 Office Assistant & Project Coordinator
Mallow Construction
Tinley Park, Illinois
Responsible for the day to day operations of Mallow
Construction that included scheduling of subcontractors and
working in compliance with the village of Tinley Park in
respects to Building permits etc... Clerical duties
included typing of contracts, filing, scheduling 'call
backs' and answering phones.
2001. Administrative Assistant
John Rendina Construction
Lemont, Illinois
Duties included filing, typing, answering phones,
preparation of bid packages, submittal of bid packages to
villages and organizing equipment for project sites.
References:
Maricela Bower- Colleague, Great Lakes Dredge & Dock Company
Rita Murphy- Employee Amano Vivere Caf #708-***-****
Bruno Tassone- Accountant for Amano Vivere Caf #708-***-****
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