Administrative Assistant Manager

EDUCATION

Katherine Gibbs, New York, NY

AAS Occupational Studies- 2003

EXPERIENCE

Memorial Sloan Kettering Cancer, New York, NY

Administrative Assistant- Core Facilities Operations/IGO

Feb. 2007 - Present

. Provide administrative and operations support to the Director of

Core Facilities.

. Provide administrative and project management support to the

Director of Integrative Genomic Operations Core.

. Liaison between Director and Institution's administrative offices

on issues of: budget inquiries, purchasing, hiring, and internal

and external billing.

. Work with SKI Administrative Manager in development/participation

of new hire training and on boarding programs.

. Act as a mentor to designated new hires.

. Manage accounts receivable aspect of external invoices for over 20

Core Facilities and assist Accounts Payable with the collection of

past due invoices.

. Created a centralized lab supply ordering sheet record to show

various expenses to different vendors.

. Assist with the initiation of new hire and temporary employee

paperwork and follow up with Human Resources and Temp Services.

. Assist staff with policy updates regarding overtime and FMLA.

. Arrange meetings, conferences, interviews and complex scheduling

for several individuals/groups.

. Initiated shared time sheet record for Integrative Genomic

Operations staff of 20

. Oversee conference room schedules along with conference room

equipment.

. Manage purchase order/standing order requests with all outside

vendors.

. Coordinate catering and venue booking for annual Holiday party and

Seminars.

. Initiate instrument purchases for Integrative Genomic Operation.

Access Staffing LLC, New York, NY

Administrative Assistant-Temp Jan. 2005 -

Feb. 2007

. Provided administrative support for the Director of the Sloan

Kettering Institute.

. Handled all aspects of SKI Director's calendar.

. Handled travel and lodging arrangements for SKI Director

domestically and internationally.

. Created and maintained Word and Excel tables for quarterly budget

meetings.

. Prepared and submitted all travel and expense reports to finance

division.

. Utilized bilingual skills by providing translation between doctor

and patients from English to Spanish for Dept of Obstetrics &

Gynecology at Columbia Presbyterian Hospital.

. Performed a variety of administrative functions for a Cosmetic

Dermatologist's private practice, addressed inquiries of current

laser procedures, communicated with magazine editors for telephone

interviews, and implemented a system for medical assistants to

track patients in need of follow-up appointments.

. Increased monthly revenue by $10,000 by collecting deposits at

time of scheduling and increased online product orders.

. Increased patient visits by 5% by following up on missed

appointments and offering promotional savings card.

Weill Cornell Medical College, New York, NY

Administrative Assistant- Dept of Anesthesiology Mar.

2003 - Jan.2005

. Directed administrative and project support efforts for 12

Anesthesiologists.

. Conducted in-depth journal research and compiled results for

review by physician.

. Developed presentations and scheduled all meetings and travel

arrangements.

. Prepared bi-weekly time, expense, and travel reports.

. Managed invoicing and billing processes.

. Answered and screened incoming calls, composed memos, letters,

emails and other correspondence.

. Successfully oversaw license renewal for Anesthesiologists.

. Coordinated successful annual seminars, creating invitations and

booking venues for Department of Anesthesiology.

. Provided back-up support for other Administrative Assistants in

the Senior Manager Support Center.

. Planned and scheduled meetings for Senior Physicians and Managers

including conference room requests, food requests, audio/visual

requests, and coordination with event planning department when

necessary.

SKILLS

Microsoft Office Suite Pubmed Research/Citations

Adobe Acrobat Writer Invoicing

Filemaker Pro 11 Fluent in Spanish

Billing Typing 60 WPM

Vendor Relations Budgeting

Purchase Orders On boarding and Training

Event Planning Calendar Management

Member-Toastmasters International

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