Executive Administrative Assistant

Patricia Somoza de Singh

*** ***** ***** ***, *** Jose, CA, 95119 • 408-***-**** • **************@*******.***

Summary:

- Highly organized and can accurately, efficiently, and promptly complete assigned tasks in a

thorough manner.

- An independent and self-motivated professional with excellent research skills.

- Also able to develop positive relationships with colleagues and clients at all organizational levels

- Experienced in travel arrangements for the VP, managers, and team members, including

International travel. Can effectively and promptly prepare expense reports upon completion of

travel.

- Accustomed to maintaining highly confidential information.

- Thrive in fast-paced, high tech work environment.

- Computer Skills: MS Outlook, Word, Excel, PowerPoint, Publisher, Visio, and SharePoint. Able to

adapt and learn any new software.

Professional Experience

Business Administrator

Microsoft Corporation Mountain View, CA

10/2011 - 03/2014

03/2011 - 10/2011 Administrative Assistant as contractor Corestaff Services

08/2009 - 02/2010 Administrative Assistant as contractor Corestaff Services

03/2008 - 03/2009 Administrative Assistant as contractor Corestaff Services

06/2005 - 03/2008 Receptionist as contractor Spherion and Grubb & Ellis Mgmt. Services

Provided comprehensive administrative support for multiple departments totaling one corporate vice

president, 3 general managers, 15 directors and a group of 120+ hardware engineers.

Managed and coordinated calendars and related arrangements for the teams.

Booked and purchased travel for teams as needed, both domestic and international.

Managed expense reports for general manager and director weekly.

Planned and coordinated a variety of corporate events, including “All Hands” across multiple locations,

corporate meetings, morale events, product fairs, training events and onsite vendor visits.

Responsible for the purchasing of all materials required for the groups, including equipment and supplies

for labs to support the team. Monitored budget/monthly reporting charts. Reconciled the procurement card

monthly.

Maintained employee data in Microsoft internal system, managed personnel logistics, new hire set ups,

updated org charts, and coordinated hiring contingent staff. (Legal contracts agreements, purchase

orders, space, email/building access, etc.).

Managed space planning, and worked closely with facilities group on all building renovations and offices

moves.

Administered and maintained storage rooms at local building and worked with facility coordinators to

address confidential issues presented by employees.

Created and implemented a SharePoint website for Xbox group while managing weekly updates on

events, calendars, pictures, templates, maps, company newsletters, & generating reports.

Served as liaison to Facilities and Maintenance team.

Member of Admin Council (2008-2014).

Planned campaigns for Seasonal Giving Programs for food, blanket, clothing, and gift drives.

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Assisted with questions from employees regarding giving programs and matching gift programs.

Executive Assistant

Supertech Performance Inc.

03/03 – 05/05 San Jose, CA

Provided executive-level administrative support to the Managing Director with a demonstrated ability to

improvise, improved procedures, and met demanding deadlines. Organized the details of special events,

travel arrangements, corporate agendas and itineraries. Facilitated communication between clerical staff

and program managers by initiating conferences and providing hard data on customer status. Planned

and coordinated corporate luncheons and developed presentations for related on- and off-sites meetings.

Managed capital purchases, directed vendor relations, generated and maintained equipment tracking

records. Submitted monthly expense reports reflecting supporting documents and budget code indexes.

Handled all official company correspondence with high level of confidentiality. Collaborated with

departmental managers on weekly postings for master reports to facilitate the accurate and timely writing,

editing, and preparation of final copies from draft to distribution.

Administrative Assistant / Purchaser

Cargill S.A.C.I. Argentina

07/90 – 03-98 Oil Division; Buenos Aires, Argentina

Administrative Assistant

Renault Argentina S.A.

05/86 – 07/90 Procurement Division; Buenos Aires, Argentina

Administrative Assistant

IBM Argentina S.A.

05/85 – 11/85 Buenos Aires, Argentina

Education Associates of Arts (AA)

Executive Secretary, Argentine Institute of Executive Secretaries, Buenos Aires, Argentina

Bilingual: 100% bilingual in Spanish and English. Bicultural. 100% proficiency communicating, reading

and writing in both languages.

US Citizen.

Community Involvement

Committed to community service. Extensive volunteer history includes involvements in public and private

schools, soccer and field hockey clubs, and blankets for children with cancer. At Microsoft: Completed

special projects with “HandsOn Bay Area” giving high-quality experiences for corporate and community

partners. Assisted in coordination and execution of employee volunteer service events such as: the

Mountain View Day Worker Center, Family Giving Tree, Second Harvest Food Bank of Santa Clara,

Sacred Heart Community Service, and many more projects.

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