Administrative Assistant

SHELBY L. CATES

***** ******* ****

San Antonio, TX 78230

******.*****@***.***

Phone: 210-***-****

EDUCATION

Washington Business School, 1995

Thomas Jefferson High School, 1986

TRAINING AND CERTIFICATION

JPAS/JCAVS Virtual Training for Security Professionals, Certificate, Jan

2013

Understanding Foreign Ownership, Control or Influence (FOCI), Certificate,

Jan 2013

Desktop Resource for Joint Clearance and Access Verification System

(JCAVS), Sept 2009

Basic Information Security Independent Study, Sept 2009

Security Awareness for Educators (SAFE), Certificate, Jul 2009

Program Security Officer Training, Jun 2009

NISPOM Chapter 8 Requirements for Industry, Certificate, Aug 2005

Personnel Security Management, Certificate, July 2005

Introduction to Personnel Security Management Certificate, Jun 2005

DoD Personnel Security Adjudications Independent Study Certificate, May

2005

Marking Classified Information, Certificate, Apr 2005

Information Systems Security Basics Certificate, Apr 2005

Excel 2000 Course, Certificate, 2001

Facility Security Officer Program Management, Certificate, Jul 2000

Office 97 Course, Certificate, 1999

EXPERIENCE

Aspen Medical USA, San Antonio, TX

Assistant Facility Security Officer (11/12-04/14). Assist the Facility

Security Officer with the start-up of the company security program,

maintain personnel files, process visit requests and post visit reports.

Maintain databases to monitor and verify e-mails, faxes, VTCs, phone calls,

text messages and Skype, as well as maintaining a database to track all

employee travel. Created a quarterly newsletter for distribution to all

employees to supplement recurring security training.

BAE Systems, Inc., San Antonio, TX

Intermediate Security Administrative Specialist (03/11-09/12). Responsible

for OPSEC and industrial security programs at various levels of operations.

Coordinate with the facility chief of security on annual security training

and input the dates of training into a personnel database. Provides

document control support, prepare, dispatch, and receive visit requests and

certs as needed. Maintain entry access listing database on visitors coming

to the facility, as well as a database for collateral cleared only

visitors. Prepare letters for security indoctrination assists for incoming

contractor personnel and transfers in status for incoming military and

government civilian personnel, as well as processing photos for employee

entry badges. Maintain a database for all personnel requiring periodic

reinvestigations for collateral clearances. Distribute weekly security

newsletters and computer threat newsletters as required. Received and

distributed faxes. Conducted random entry/exit inspections as required.

Trinity Technologies Group, San Antonio, TX

Jr. Program Security Officer (01/09-01/11). Responsible for implementing

all security requirements as set forth in the JAFAN and associated program

directives. As Program Security Administrator, responsibilities include

physical, personnel, information management, OPSEC, and industrial security

programs at various levels of operations. Provide document control support

and oversight of briefed personnel, also authorized to brief and debrief

personnel, prepare, dispatch, and receive visit certifications, provide

document control archive support, prepare program access requests. Conduct

random entry/exit inspections as required. As training monitor, manage the

SAP refresher training requirements as well as basic Security 101 and

Quarterly Security Refresher training. Maintain database in Plateau for

these training requirements.

ManTech Security and Mission Assurance, San Antonio, TX

Jr. Program Security Officer/Document Control/Office Manager/Facility

Security Officer (08/04-01/09). Responsible for implementing all security

requirements as set forth in the JAFAN and associated program directives.

As Program Security Administrator, responsibilities include physical,

personnel, information management, OPSEC, and industrial security programs

at various levels of operations. As Document Control, responsible for

ensuring documents are properly marked in accordance with requirements, and

destroyed in accordance with requirements. Received and distributed faxes,

maintained SIMS database for documents and media, and delivered packages

for customer. As Office Manager, assist the Business Development Manager

in researching different business opportunities for the benefit of the

company, order office supplies/office equipment, assigned and maintained

office keys to necessary employees, put together a database for resumes and

various office supplies/equipment for the upcoming office relocation. As

Facility Security Officer, process visit certifications and maintain

security files, maintain SCIF and visitor log-ins, maintained files for

active and inactive DD254s. Participated in DSS & DIA inspections,

maintain all combinations and locks, assisted in the decertification of the

SCIF, and processed and forwarded photos for employee company badges.

Contact this candidate