Executive Assistant Sales

PAOLA BOLTON

Cell: 289-***-****

Email: **.*****@*******.***

PROFESSIONAL EXPERIENCE

Fifth Third Bank – Tampa, Florida Mar. 2010 to Aug. 2014

Executive Assistant to Senior Vice President of Commercial Banking

Provide high-level administrative support to the Senior Vice President of Commercial Banking.

Prepared and typed Commitment Letters, attended Loan Committee Meetings, reviewed loan

documents & maintained Credit Files. Responsible for maintaining Executive’s calendar,

expense reporting, schedule and travel requirements, setting up meetings, venues and agendas.

Play a major role in on-boarding of new staff.

CAT 5 Hurricane Products, LLC – Bradenton, Florida May 2007 to Mar. 2010

Executive Assistant to CEO/Office Manager

Multi-tasked position for this small business which comprised of accounts payable/receivable,

payroll, written correspondence and proposals/bids. Managed a staff of 3 salesmen, 2

administrative clerks and 2 warehouse operators resulting in an efficient business operation.

Coordinate all travel arrangements, HR duties along with preparing payroll, expense reports and

day-to-day office operations. Proficient in Peachtree Accounting program.

EverBank – Jacksonville/Bradenton, Florida Aug. 2006 to May 2007

Executive Assistant to Executive Managing Director

Provide high-level administrative support to the Executive Managing Director of the Commercial

Real Estate Lending Group and perform administrator functions for Northshore, Crystal and

XRMS systems.

Provide executive administrative and systems support to the SVP of the Commercial Real Estate

Lending Group as well as other members of the team. Responsible for coordinating day-to-day

activities of the Commercial Real Estate Lending executive team as well as support for the office

personnel and Regional Account Executives. Function as a backup to Business Analyst

responsibilities.

Southern Community Bank/Fifth Third Bank – Orlando, Florida Jul. 2002 to Aug. 2006

Executive Assistant to the President

Provided high-level administrative support to the President of Southern Community Bank and

subsequently to the Senior Lender of the Commercial department and the Head of the Mortgage

department of Fifth Third Bank.

Perform a variety of Commercial Loan functions, from origination to closing and maintaining

President’s loan portfolio. Liaise with attorneys to prepare loan documentation. Order appraisals,

flood certifications and other documentation required in loan preparation. Develop statistical

spreadsheets to be distributed to bank executives. Compile reports on a regular basis for meetings

as well as for Board Meetings. Prepare meeting agendas, minute-taking and carefully monitor all

action items. Coordinate and host successful seminars, creating invitations and promotional

materials, booking venues and speakers. Assist in the on boarding of new employees which

includes ordering office furniture, telephones and all technical equipment required for each

position. System Administrator duties for CRM (Customer Relationship Management) program;

a sales tracking tool.

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FTI North America, Inc – Orlando, Florida Oct. 1997 to Mar. 2001

Purchasing Agent – Attractions

Responsible for researching, negotiating, pricing and contracting all activities for Motorcoach

tour series (approximately 450 coach departures per season). Increased profits by 71% for the

winter season and 119% for the summer season.

Created and published details on attractions to incorporate into various itineraries for all

motorcoach series. Briefed Tour Managers with attraction prices, details and sales incentives.

Debriefed all Tour Managers at the end of each tour to obtain suggestions and comments.

Developed spreadsheets to enter and monitor profits from attraction sales to distribute to

management.

Olsten Health Services – Orlando, Florida Sept. 1996 to Oct. 1997

Executive Assistant to the Director

Served as an Executive Administrative Assistant for the Director of the Learning Center, which

provided training classes for the employees, and clients of Olsten Health Services.

Composed professional correspondence, reports, presentations, memos and e-mails to clients and

executives on behalf of the Director. Scheduled and prepared for meetings and minute taking.

Prepared weekly time, expense and travel reports. Successfully oversaw and logged credit hours

completed by the nurses employed by the company. Played a key role in the scheduling, designing

and hosting of all training classes.

General Motors of Canada – Oshawa, Ontario, Canada Jun. 1989 to Aug. 1996

GM ACCESS Team Leader

Lead a staff of six employees to provide effective and timely computer support to all GM Dealers

across Canada ensuring problem free satellite communications.

Provided all the necessary tools to train employees on the eight computer systems used at GM

Dealerships including the development of the training manuals and ensuring their revision with

new versions of software processes. Created and distributed Dealer support manuals. Responsible

for testing, piloting and releasing new software applications. Maintained employee files, conducted

their annual evaluations and monitored vacation/sick time.

EDUCATION

SENECA COLLEGE of Applied Arts and Technology

SOFTWARE KNOWLEDGE: Advanced Level expertise on Word, Excel, PowerPoint,

Outlook and CRM. Good Working Level expertise on SharePoint and Visio.

REFERENCES:

Available upon request.

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