Mary Whelan

**** ********** *****

Lansdale, PA *9446

215-***-****

acfphm@r.postjobfree.com

Dear Sir or Madam,

I read your advertisement for an Administrative Assistant with great interest and enthusiasm, as

my skills and qualifications match your requirements for this position. I am submitting my

resume’ for your review and consideration. Please allow me to explain briefly the contribution I

would make with your organization.

Throughout my 10+-year career as an Administrative Assistant/Bookkeeper, I have demonstrated

proficiency in all core office administrative functions including document preparation,

internal/external communications, data and record management, meeting scheduling, and task

prioritizing. In short, I can manage the office without supervision, juggle multiple tasks

effectively, and maintain confidentiality with highly sensitive materials and matters.

I would bring to your organization not only these administrative skills, but also a positive,

cooperative attitude that I have displayed throughout my career. I maintain calm under pressure

and adapt to meet the unique needs.

Again, my resume’ will detail the required skills and background you seek. I would welcome the

opportunity for an interview at your convenience, and I thank you in advance for your time and

consideration.

Sincerely,

Mary Whelan

Enclosure

Mary Whelan

2537 Devonshire Court

Lansdale, PA 19446

Primary Phone: 215-***-****

Email: acfphm@r.postjobfree.com

OBJECTIVE

I am seeking a position with your facility as an administrative assistant. As this resume

shows, I have the experience and skills that will enable me to succeed at the position. I

am confident that I can help your company continue to improve.

EXPERIENCE

Friendship House Daycare Center Church of the Brethren, Hatfield, PA

Head Preschool Teacher. Present

• Supervise students in classrooms, halls, cafeterias, school yards and

gymnasiums.

• Enforced administration policies and rules governing students.

• Lesson planning

• Parent correspondence

• Enrolled in Keystone Stars Program

• Point person when director out of facility

• Observed students’ performance, and recorded relevant data to assess progress.

• Discussed assigned duties with classroom teachers to coordinate instructional

efforts.

• Operate fax machine, copiers and phone systems and computers, staff and

student scheduling

• Organized and labeled materials and displayed students’ work in a manner

appropriate for their eye levels and perceptual skills.

• Filing paper and electronic records, correspondence and other material.

• Maintain all office duties when the director is away from premises.

Come Little Children Child Care Center Christ Lutheran Church, Kulpsville, PA

Administrative Assistant/Teacher Assistant/Bookkeeper. 2007 08

Accounts receivable/Accounts payable

Payroll/weekly accounts

Operated fax machines, copiers and phone systems and used computers for

spreadsheet, word processing, database management and other

applications.

Answered telephones and give information to callers, took messages or transferred

calls to appropriate individuals.

In charge of fundraising.

Set up and maintained paper and electronic filing systems for records,

correspondence and other material.

Experience with Keystone Stars

Supervised students in classrooms, halls, cafeterias, school yards and

gymnasiums.

Enforced administration policies and rules governing students.

Observed students' performance, and recorded relevant data to assess progress.

Discussed assigned duties with classroom teachers to coordinate instructional

efforts.

Instructed and monitored students in the use and care of equipment and materials

to prevent injuries and damage.

Presented subject matter to students under the direction and guidance of teachers

using lectures, discussions, or supervised role playing methods.

Organized and labeled materials and displayed students' work in a manner

appropriate for their eye level.

Stepping Stones Nursery School and Day Care Grace Lutheran Church, Hatfield,

PA

Administrative Assistant/Bookkeeper/Teacher Assistant. 2002 07

Processed tuition payments, made bank deposits and handled other cash and

financial transactions.

Maintained bookkeeping, payroll and monthly statements to keep accounts in

order.

Accounts receivable/Accounts payable.

Responsible for meeting minutes.

Produced monthly newsletter to keep faculty informed of developments.

Prepared all files to comply and facilitate annual state inspections.

In charge of fundraising.

Paid all bills from vendors, suppliers and contractors.

Placed orders for supplies to ensure full inventory at all times.

Inventoried supplies to maintain correct, accurate records.

Worked with supervisors and administrators to help prepare annual budget.

Placed signs in public locations and ads in newspapers to promote new

attendance.

Scheduled staff hours to ensure adequate coverage at all times.

Greeted visitors and callers, handled their inquiries and directed them to the

appropriate persons according to their needs.

Conducted tours of facility to parents and families of prospective students.

Experience with Keystone Stars.

Dr. Chutuape, Holbrook, NY 1994 1998

Receptionist/Bookkeeper

Answered telephones and directed calls to appropriate staff.

Balance Accounts.

Maintained records of medication inventory.

Scheduled and confirmed patient diagnostic appointments, medical consultations.

Interviewed new patients to explain diet plans and medications.

Greeted visitors, ascertained purpose of visit and directed them to appropriate

staff.

Operated voice mail systems and used word processing, spreadsheet and other

software applications to prepare reports, invoices, financial statements, letters,

case histories and medical records.

Completed insurance and claim forms.

Received and routed messages and documents such as laboratory results to

appropriate staff.

Compiled and recorded medical charts, reports and correspondence, using PC or

typewriter.

Transmitted correspondence and medical records by mail e mail or fax.

Maintained medical records, technical library and correspondence files.

EDUCATION

William Floyd H.S.

Mastic Beach, New York

Attained High School Diploma

COMPUTER SKILLS

MS Works, Medical Assistant, Excel, One Write, Peachtree, Procare, Word Perfect, MS

Office Suite, Medical Terminology, Medical Billing and Publisher, some Quickbooks.

Contact this candidate