Executive Assistant / Administrative Manager / Office Manager

Candie M Minotti

Greater Atlanta Area * 813-***-**** * *************@*****.***

PROFILE

Experienced C Level executive administrative professional with more than 10 years of solid business

experience.

• Proficient in Word, Excel, PowerPoint, Publisher, Visio, Outlook, Constant Contact, Salesforce

CRM, Sugar CRM, Paychex, Kenexa, Profiles, Electronic Travel and Expense Reconciliation,

Survey Monkey

• Skilled project manager with ability to problem solve, remain within budget, meet deadline, and

achieve project goals.

• Adept at developing and maintaining administrative processes that reduce redundancy,

improve accuracy, efficiency, and achieve organizational objectives.

• Proven track record of accurately completing research, comprehensive reporting, information

management, and marketing support activities within demanding time frames.

• Competent working in different currencies and time zones as well as handling both domestic

and international travel.

• Demonstrated capacity to provide wide-ranging support for executive-level staff.

EXPERIENCE

• Provide executive level administrative support to CEO, CFO, COO, and President level

managers. This includes calendar, meeting, events, communication, travel, dictation,

presentation preparation, confidential handling of documents and information

• Excel financial reporting, utilizing pivot tables, pivot charts, vlookup and similar formulae taking

full advantage of efficiency tools to maintain up-to-date data and allow for quick and flexible

scenario review and reporting.

• Word document preparation including fillable form creation, mail merge, and collaborative

review, redlining, and document finalization.

• Trustworthy administration of HR matters, including onboarding, training, health insurance,

401(k), payroll, reductions in force, unemployment benefits, leave of absences.

• Implementation of new software programs (Salesforce CRM, Paychex HR/Time &

Labor/Payroll, Sugar CRM, as well as converting paper processes to electronic processes

using shared drives.

• Purchasing of commercial office building infrastructure (phones, network, cabling, furniture,

equipment and contracting with all service providers.)

• Purchasing of citrus ingredients for the food and beverage industry globally.

• Supervised purchasing and administrative staff.

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• Planned and executed special events including business workshops, teambuilding and social

events.

• Commercial lease negotiation to include 2 cash back clauses.

• Attaining grants from State and County totaling $60,000 for employer use in training staff

members.

• Recognized as Rookie of the Year in 2000 for highest dollar volume of first year real estate

salesperson.

EMPLOYMENT

2013 - Present Executive Assistant to CEO

Clarity Services – Clearwater, FL

2010 – 2012 Executive Administrative Assistant

Independent Schools

2003 – 2009 Executive Administrative Assistant to the President

Centex Homes/TW – Tampa, FL

Company was sold, office closed.

2000 – 2003 Independent Real Estate Salesperson/Broker

1989 – 2000 Firmenich Incorporated (Flavor & Fragrance Industry)

Purchasing Agent – Safety Harbor, FL (1994-2000)

Executive Assistant – Princeton, NJ (1989-1994)

EDUCATION AND PROFESSIONAL DEVELOPMENT

Secretarial Sciences and Office Automation Education – Trenton High School

Small Business Administration - Mercer County Community College, NJ

Purchasing and Materials Management Courses - Firmenich, Princeton, NJ and Safety Harbor, FL

State of Florida Real Estate Broker’s License Educational Courses – currently hold active license.

Human Resources workshops – Tampa, FL

INTERESTS

Children, Dogs, Horses, Travel, Reading

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