Executive Administrative Assistant

Paula DiSabatino-Verzi

** ***** ******, **** *******, NJ 07936

973-***-**** (Hm) -- 201-***-**** (cell)

Email: *****@*******.***

EXPERIENCE:

Ferring Pharmaceuticals Inc., Parsippany, NJ

2008 – 2014

Executive Administrator

Supported VP of Business Development and Sr. Director, Orthopaedics & Business Unit &

Marketing Team; C-Level Executives for Urology and Reproductive Health units.

• Maintain multiple calendars and schedule all meetings both onsite and offsite.

• Schedule/oversee conference calls, video calls and distribute presentations.

• Organize staff meetings; record minutes.

• Travel arrangements for multiple people including car services, lodging and catering.

• Successfully scheduled up to 80 meetings a week offsite during conventions.

• Oversee scheduling interviews interfacing with candidates directly.

• Prepare and execute onboarding scheduling for new employees.

• Keep accurate expense reports and reconcile AMEX for multiple people.

• Create/manage purchase orders and accounts payable.

• Generate/execute hotel contracts, CDAs, LOAs and SOW; maintain PDF/hard copies.

• Update/distribute sale representative rosters.

• Order/proof business cards for over 70 sale representatives.

• Work with European colleagues arranging meetings, travel, lodging and assisting with all office administrative needs.

• Manage itineraries and agendas.

• Order office supplies.

• Assist KOL doctors attending Ad Boards and/or business development meetings with travel,lodging and car services; obtain any contract needed or reimbursements for services.

• Star Award – assisting in product recall.

Michael K. Furey, Esq.

Riker, Danzig, Scherer, Hyland & Perretti, Morristown, NJ

3/2005 – 2/2008

Executive Legal Assistant to Managing Partner

Labor and Employment law department.

• Prepare documents for legal proceedings; correspondence, briefs, pleadings, appeals,

contracts, affidavits, subpoenas.

• Organized and maintained documents electronically.

• Organized exhibits for trials.

• Demonstrated strong communication skills.

• Use of timekeeping software including Carpe Diem.

• Heavy client/expert and court phone communications and face to face contact.

William S. Katchen, Esq.

Duane, Morris & Heckscher LLP, Newark, NJ

2000 – 2002

Personal Legal Assistant, Bankruptcy

Area of law include large Chapter 11 Debtor, creditor's rights, Creditors Committee and Trustee

cases.

• Extensive client contact, organizing/coordinating conference calls, meetings & court

appearances.

• Prepare legal documents, transcribed dictation, notes and time records.

• Managed all phones calls received, maintain calendars with attorney and courts.

• Retained court reporters and interpreters; scheduling motions/hearing/trials.

George W. Connell, Esq.

Connell, Foley & Geiser, LLP, Roseland, NJ

1995 - 2000

Legal Administrative Assistant

Assistant Sr. Partner and founder of the firm.

• Defense litigation; open all new files; prepare initial pleadings. Assign to associate to litigate.

• Manage court diary and attorney calendars.

• Retained court reporters and interpreters.

• Acted as a liaison to experts and witnesses.

• Arranged for delivery of legal correspondence.

• Maintained documents and case files.

• Coordinated depositions, arbitrations/mediations medical examinations and court-

designated hearings.

• Billed for legal work and managed billing process for major insurance company client.

• Handled administrative functions for all executive committees, board of trustees, non-profit organizations and fund raising galas.

Mark A. Gelfand, Esq.

Keystone Insurance Company, West Orange, NJ

1991 - 1994

Legal Administrative Assistant

Personal injury defense litigation: Managed satellite law office of insurance company.

• Duties included all administrative and litigation skills.

• Extensive client/attorney phone contact.

• All calendar scheduling. Billing and accounts payable.

• Workers Compensation.

• Managed all office services.

SKILLS:

Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)

Word Perfect

Docs Open

Court E-file systems

Carpe Diem

ADP

Concur

Quick Books

GroupWise

Video Conferencing

Web conferencing software

Gregg Steno (Light)

Notary Public

Paula DiSabatino-Verzi

EDUCATION:

The Academy of Business Careers

Woodbridge, NJ

Course of Study: Information Processing/Secretarial Sciences

Graduated with highest honors: received an early internship

Volunteer Activities:

V.P. Membership, Short Hills Ski Club

Board Member, Short Hills Ski Club

Volunteer at Morristown Soup Kitchen

Helping Hands - supply meals to families in need

Purrfect Pals, Inc., animal rescue

Contact this candidate