Administrative Assistant Human Resources

Kelly McGrath

*** ******* ******

Bronx, NY *****

Cell # 646-***-****

***********@***.***

Straight forward administrative assistant with over ten years of experience coordinating office management and special projects with a high degree of efficiency. Serves as point person for executives, clients, and others to ensure proper lines of communication. Maintains excellent communication skills, problem resolution abilities, and a high-level ofconfidentiality.

Experience:

Baker Tilly (Formerly Holtz Rubenstein Reminick, LLP) – September 2011 to Present

Executive Administrative Assistant to 6 Partners

• Correspondence for all Partners/Managers/CPA’s

• Engagement Letters/Power of Attorney's/EIN Numbers

• Billing for multiple Partners using STAR & ProSystem FX Practice Management

• Scan all documents into GoFileRoom

• Faxes/Certified Mail/Fed-Ex

• Reception Duties/Catering/Event and meeting planning

• Assist Tax Administrator during busy season

• Prepare handout materials for meetings

• Manage extensive calendars and travel arrangements

BDO USA, LLP - November 2010 to September 2011

Administrative Assistant/Word Processor

• Organize data and complex entries on word and spreadsheets, numerical data,

tabular information and charts from rough draft or corrected copy

• Reviewed information on documents, forms, and other materials for accuracy

and completeness

• Proofread and edited prepared materials for grammar, spelling, punctuation,

and format

• Assist supervisor and schedule appointments

• Receive and refer visitors and telephone callers to appropriate persons

• Support the staff when assigned

Coastal Recovery Corporation - October 2004 to October 2010

Executive Administrative Assistant to COO and Vice President

• Compiled data reports for 30 clients in response to specific requests for their

monthly status updates on the accounts

• Created PowerPoint presentations for brochures to prospective clients

• Constant interaction with clients and customers and dealt with any complaints or

problems before referring them to others

• Provided executive-level administrative support to the COO and Vice President

• Overall office keeping, maintained the inventory of office supplies, arranged for

repair and maintenance of office equipment

• Supervising the work of low level clerks and assign jobs to them

• Managed computerized time system and responsible for reviewing and preparing

reports for weekly payroll

• Received, sorted, logged in, coded, batched, routed, and distributed mail

and other materials by hand or electronically to proper persons

Wynne, Wynne, Seedorf & Scheld, Esqs. - November 2002-March 2004

Secretary to 3 attorneys

• Managed all administrative tasks for three partners

• Composed and revised legal documents for attorneys, including letters,

depositions, and court filings

• Scheduled all appointments and briefings for attorneys, as well as track and

maintain busy attorney schedules

• Answered phones and acted as liaison to help clients in need

• Filed and retrieved records, reports, correspondence, and other materials and

documents by numerical, alphabetical, or subjective arrangements

Motherhood - April 1989 - November 2002

Avon Products, Inc. - August 1984-April 1989

Secretary to Director of Benefits in Human Resources

• Kept daily calendar, scheduling, clerical and administrative tasks in accordance

with the standards and formats set forth

• Compiled, copied, sorted, and filed records of benefit practices, business

transactions, and other activities

• Maintained an archive of all incoming and outgoing correspondence

• Upheld confidential information of office related information

Clerk in Human Resources

• Prepared new hire packets and performed new hire orientations to provide

detailed information to new employee regarding to the company policies and

benefits

• Computed, recorded, and proofread data and other information, such as records or

reports

• Responsible for maintaining and creating all employee files

• Responsible for performing duties such as candidate screening that includes

background, credit, and reference checks

Skills:

• Proficient in Microsoft Office - Word, Excel, PowerPoint, Outlook, and Publisher,

Adobe Acrobat.

• Strong analytical and organizational skills

• Excellent interpersonal skills, phone manner and office etiquette such

as discretion in dealing with highly sensitive and confidential information

• Confident and poised in interactions with individuals at all levels

• Typing speed: 65 wpm

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