Manager Administrative Assistant

*** ***** ******** ******, ***. #***

East Orange, New Jersey 07018

Home: 973-***-**** - Cell: 973-***-****

Email: **************@*******.***

Professional Profile

Career Objective

To enhance my ability to work in a team environment. To obtain a position where I can maximize my organizational,

interpersonal skills and knowledge which will contribute my years of experience that will allow me to grow personally

and professionally.

Education & Training

Essex County Business School Newark, New

Jersey

Certificate of Completion in Business Communication, Business Math, Business Management

Essex County College Newark,

New Jersey

Computer Information Systems

Microsoft Office 2001 – United Community Corporation and Training Program

Certificates of Achievements from SysNet Solutions Inc. Newark, New Jersey

Successfully completed training in Microsoft Office 2007 software applications. Training in Microsoft Office

(Word, Excel, PowerPoint, Access and Outlook). Typing at 85 wpm, knowledge and training background in

management as well as handled confidential information.

Professional Experience

Newark Economic and Housing Development Newark, New Jersey

Office of the Boards – Central Planning Board 10/2012 – Present

Executive Assistant to the Principal Planner - Newark City Hall

• Create agenda for board meetings every first and third Monday

• Create Contact Information for each board member

• Prepare Site Plan, Memorialization Resolution and Engineering Reports for meeting.

• Enter updated information into database

• Complete variance cards for zoning purposes

• Type determination letters after property has been approved

• Copy and Scan resolutions to attorney and architect.

• Answer phone inquiries relating to property.

Bright Star Scanning Newark, New Jersey

Manager/Coordinator 11/2010-01/2012

• Assigned to a variety of individual DCA Boards.

• To administer the new agenda procedures as well as being the designated contact person to manage

the board member’s personalized accounts and respond to any questions or problems they may

encounter.

• Communicate with each board member directly by phone or email, following up in the preparation

and conclusion of the scheduled meetings.

• Assist in preparation of setting up computerized equipment prior to board meetings.

• Ensure staff update agenda onto each monitor is working correctly.

• Production and Technology staff member are readily available to assist.

•

St. Barnabas Hospital Livingston, New Jersey

File Clerk Specialist 08/2009-04/2010

• Prepare and assemble medical charts for patient’s exams, update charts and prepare charts for lab

research.

• Mail distribution and research patient information on Multi-Access database and maintain filing

system.

•

Cozen O’Connor, Esq. Newark, New Jersey

Office Manager 09/2005-12/2007

• Managed staff of 45

• Cold called potential customers to create an agreement of work

• Interviewed and hired all potential staff

• Arranging court dates for non-complaint customers on past due accounts

• Managed and maintained office equipment

• Through knowledge of “The Fair Debt Collection Practice Act”

•

Rayfield & Licata, CPA Livingston, New Jersey

Secretary 05/2002-05/2003

• Filing of tax returns during tax season, answer phones, assembling tax returns, order supplies for

office.

• Binding proposals, bank errands, open and distribute mail, handle incoming check to be deposited.

• Typing of financial statements, balance sheets, statement of operations and accumulated deficit, cash

flows, notes to financial statements, etc.

•

Horizon Blue Cross/Blue Shield of New Jersey Newark, New Jersey

Administrative Assistant 01/1996-01/2000

• Provide manager and other staff members with complete and timely background information on all

correspondences.

• Provide typing and copying support to staff to facilitate timely communication of information.

• Maintain files and records through the utilization of various software packages.

• Support departments by assisting with the administrative project as assigned by the manager to

maintain efficient internal operations and address corporate needs.

•

• REFERENCES: FURNISHED UPON REQUEST

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