Administrative Assistant Marketing

Mary Jo Lockyer

** ******* ********* ? Brewster, NY 10509 ? 845-***-****

*******@*******.***

Summary: Talented professional and self-driven administrative

assistant with 15+ years of experience in a variety of business

environments. Strong organizational and planning skills with a

professional demeanor, discretely handling confidential information

and managing multiple priorities. Detail oriented and resourceful in

completing projects on time and able to multi-task effectively with

minimal supervision. Experienced working in fast-paced environments

demanding strong technical, and interpersonal skills. Provided support

to upper management.

Professional Experience

Houlihan Lawrence, Somers, NY Nov 2010-

Present

Real Estate - Administrative Assistant

. Marketed homes in the local community by utilizing a proven

successful marketing plan.

. Promoted sales of properties through advertisements, open

houses, and participation in multiple listing services.

. Worked with home inspectors and appraisers to determine any

and all actions that had to be taken prior to closing.

. Successfully guided homebuyers and sellers through the sale

and purchase of properties.

. Generated lists of properties that were compatible with

buyers' needs and financial resources.

. Coordinated appointments to show homes to prospective buyers.

. Negotiated contracts on behalf of clients.

. Coordinated property closings, overseeing signing of

documents and disbursement of funds.

. Excelled in greeting clients, typing letters, running

reports, routing phone calls, and trained agents on computer

systems.

Solomon-Schechter School of Westchester Aug 2009-Nov

2010

Administrative Assistant

. Assisted Athletic Director with all aspects of lower school

intramural programs, upper school athletic programs, physical

education program K-12 (900 students), all facility rentals,

and summer camp.

. Managed office, troubleshot and solved parent and student

issues with regards to classes.

. Designed intramural brochures and flyers, which resulted in

an increase in student participation thus increasing revenue.

. Updated the athletic department's website on a daily basis

pertaining to game schedules, practices, transportation,

changes to games, scores, and staff training sessions.

. Responsible for tracking and maintaining financial

transactions for all sports programs. This included payroll

for staff, facility rentals and summer camp programs.

. Effectively communicated on a daily basis with opposing

schools, transportation providers, vendors, coaches and

parents.

. Assisted with planning and teaching curriculum for the upper

school Health class.

Greenman-Pedersen, Montebello, NY Mar 2000-

Jan 2003

Administrative Assistant

. Provided administrative services to the President and Vice

President.

. Organized the details of travel arrangements, corporate

agendas and itineraries.

. Responsible for tracking key proposal dates for all incoming

projects.

. Maintained database for efficient retrieval of

information for the production of proposals.

. Collaborated with departmental managers on weekly RFP

postings to facilitate the accurate and timely writing,

editing, and preparation of final copy.

. Provided support in areas of corporate presentations,

organizational charts, and special projects.

. Worked with outside consultants in designing corporate

website.

. Assisted in the design of the company newsletter and all

marketing material.

. Developed and prepared PowerPoint slides for related on-and-

off site meetings.

. Provided executive-level administrative support with a

demonstrated ability to meet deadlines.

. Greeted clients, answered telephones, and purchased supplies.

. Responsible for making travel arrangements for senior-level

executives.

. Liaison between all impacted departments to ensure proper

communications.

. Established and maintained electronic records system for

all incoming and outgoing correspondence.

Earth Tech, New York, NY Mar 1998 -

Mar 2000

Administrative Assistant

. Provided administrative services to the President, Vice

President, and twenty five engineers.

. Coordinated technical proposal schedule.

. Assisted marketing with providing high quality written

proposals for private and public RFP's.

. Designed project sheets, which succinctly communicated

project data.

. Tailored Engineers' resumes relative to the type of work

required for a particular proposal.

. Created and maintained organizational charts for clients to

depict the project team.

. Updated, researched, and obtained additional project and

resume data within BDIS to include in proposals.

. Maintained liaison with regional marketing coordinators to

establish efficient exchange of information in all areas of

business development.

. Assisted with the planning and implementation of

corporate communication.

. Prepared and assembled media kits for the marketing

departments.

. Researched, priced and purchased office furniture,

equipment and supplies.

The Kleid Company, Inc., New York, NY Sep 1992-

Mar 1998

Administrative Assistant - Direct Marketing

. Assisted sales in the marketing of consumer and business

publications.

. Identified new business opportunities through effective

market analysis.

. Directed business relations and distribution of company

literature to stimulate client interest.

. Assisted marketing in generating new business leads through

internet research.

. Placed advertisements in major direct marketing publications.

. Assisted in the set-up of display booths at local trade

shows.

. Responded to internal and external inquiries and

requests in a professional manner.

. Responsible for making travel arrangements for senior-level

executives.

. Ensured conference rooms were prepared before and after

meetings.

. Scheduled/arranged meetings and ordered office supplies.

. Maintained office calendar to coordinate work flow and

meetings.

. Attended meetings in order to record minutes, and

participated in brainstorming sessions.

. Served as backup support for VP of marketing.

. Supported daily marketing activities for all products

and services.

The Lake Group, Rye, NY Aug 1989 -

Sep1992

Administrative Assistant - Direct Marketing

. Managed business to business and consumer mailing lists.

. Coordinated mailing lists with clients' budget and

demographic requirements.

. Approved sample mailing pieces in determining their

effectiveness and content.

. Answered, screened, and transferred telephone calls.

. Performed administrative duties including copying,

faxing, filing, opening mail.

. Greeted and directed visitors, and interacted with

clients, vendors and visitors.

. Planned and coordinated corporate luncheons.

Teaching Experience

Seven Bridges Middle School, Chappaqua, NY Sept 2006-

June 2008

8th Grade English Teacher

. Created and implemented literature plans and literature circles

(book clubs).

. Developed poetry units that fostered students to write their own

poetry anthology.

. Lead parent teacher conferences to discuss student's performance

and progress.

. Prepared students for the NY State ELA Exam by providing them

instructional strategies.

Substitute Teacher Feb 2003-June

2006

Short-term assignments at the following school districts: Bedford CSD,

and Chappaqua CSD

Computer Skills

Microsoft Office (Microsoft Word, Excel, PowerPoint); Publisher; Adobe

Illustrator;

Photoshop; Outlook Express; scanning technology; Internet proficient;

Social Media

Education

Master of Science in Secondary Teaching, Pace University, January 2005

Bachelor of Arts English and Communications, Pace

University

Paralegal Certificate, Manhattanville College

Notary Public

Honors

Cum Laude ? Alpha Chi Honor Society ? Pace University Community

Service Award

Contact this candidate