Administrative Assistant Accounts Payable

GINA LIVERAKOS

** ********* ******, **********, *******

(Cell) 973-***-****

OBJECTIVE

To find employment as an Administrative Assistant where I can demonstrate

the use of my skills and become an asset to my employer.

SKILLS

Strong written and oral communication skills, computer proficiency in

Microsoft Excel, Word, Outlook and QuickBooks; accurate, efficient and

detail-oriented.

EXPERIENCE

2014 – Present -- Spiniello Companies, Livingston, NJ

Accounts Payable Coordinator

. Verifies vendor accounts by reconciling monthly statements and related transactions

. Maintains all accounts payable reports, spreadsheets and corporate accounts payable files

. Pays vendors, company loans & utilities efficiently & diligently

. Resolves invoice, purchase order, or payment discrepancies & documentation

. Handling company mail & distributing in timely fashion

. Insuring credit is received for outstanding memos

. Answers all vendor inquiries

. Performs copying, filing, scanning, etc.

. Assists Corporate Financial Officers and branch personnel as necessary

. Processing invoices & coding jobs using Timberscan/Timberline

2009 -- 2012 - DIRECT DEPOT KITCHENS, LITTLE FALLS, NJ

Administrative Assistant / Scheduler

. Various administrative phone tasks for wholesale as well as retail companies

. Scheduling designer’s appointments efficiently, with the use of two monitors

. Greeting & directing clients entering showroom

. Prepared excel sheets of daily & monthly totals & reports

. Used Quickbooks to order hardware for each cabinet order placed

. Handled company credit card transactions

. Monitored Velaro Live Chat

. Ordered office & copy machine supplies on monthly basis

. Trained several part-time co-workers for administrative duties

2008 – 2009 – PIPEWORKS SERVICES, CHATHAM, NJ

Administrative Assistant/Dispatcher

Various administrative phone tasks and periodic billing

Dispatched and scheduled technicians

Used QuickBooks to maintain daily logs

Processed company deposits

2006 – 2008 – KENNEDY CULVERT AND SUPPLY CO., TOTOWA, NJ

Administrative Assistant

Various administrative phone tasks and daily billing

Prepared daily financial reports

Assisted in comprehensive annual inventory

Transferred and processed intra-corporate materials

Prepared and issued credits for returned goods

Documented inventory and receiving daily

Maintained continuous contact with the Corporate as well as other offices

2000 – 2006 – NIKOLETTE'S IN THE PARK, VERONA, NJ

Hairstylist

Individually maintained a loyal client base

Maintained sanitized tools and clean work stations

Demonstrated use of and sold hair care products

Answered phones, greeted customers and scheduled client appointments

EDUCATION

1999 – 2000 CAPRI INSTITUTE, WEST PATERSON, NJ

Specialized Training in custom database, CRM, scheduling software

HONORS

Employee of the Month, Sept 2011

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