Administrative Assistant Executive

Roslyn R. Beck

*** *** ****** – *R 347-***-**** (C)

Brooklyn, New York 11215 718-***-**** (H)

*****@************.***

*********@*****.***

EXECUTIVE SUMMARY

• Seasoned Executive Assistant with 15 + years of Managerial and Administrative skills

• Expertise in Organizational and Managing and Leadership

• Proven abilities to Supervise, Multitask and Follow-up

• Proficiency in Microsoft Office: MS Word, Excel, Access, Powerpoint and PeopleSoft

• Results Driven and Commitment-Oriented individual, building strengths in an organization,

time-management and professionalism

PROFESSIONAL EXPERIENCE

Weston United Manhattan, NY March 1998 August

2014

Executive Assistant to the CEO

• Assist CEO and COO of a $101 million non for profit mental health agency with day-to-day

operations ensuring administrative tasks are completed proficiently and in a timely manner

• Built strong relationships with the Board of Directors, Executive and Managerial Staff

• Administrative support to the Board, CEO and COO

• Schedule and coordinate meetings of the Board of Directors, Finance Committee, Executive

Committee, Management and staff

• Take minutes and transcribe quarterly Board of Directors, Finance Committee and Executive

meetings

• Responsible for incoming and outgoing electronic communications and responding on behalf of

the CEO

• Coordinate teleconferences and provide audio and video

• Assist CEO with proposal development, i.e., research, edit/proofing, copying and distribution and

submission

• Prepare CEO and COO for on and off-site meetings and conferences

• Coordinate travel arrangements, schedule appointments and maintain calendar for CEO and COO

• Responsible for bi-weekly timesheets/payroll submission for Executive and Management staff

• Prepare and organize Executive files, memos, correspondence reports, resolutions and minutes

• Liaison for program and fiscal audits to ensure documentation are in compliance with

governmental and state funders

• Provide administrative support for fundraisers, ie, Holiday Appeals, Organization Anniversary,

Staff Recognition

• Create strategic marketing through social media database Constant Contact

• Create and revise agency forms to generate an effective communication system throughout the

agency

• Select, supervise, train and evaluate assigned secretarial and clerical employees

• Supervise Maintenance staff to ensure facility is clean, stocked with supplies and well maintained

on a daily basis

Solomon Smith Barney Brooklyn, NY November

1996-February 1998

Administrative Assistant

• Provided administrative support to the Manager of Document Services

• Updated and maintained daily inventory submitted throughout the corporation

• Typed letters, memorandums and correspondence to internal departments

• Responsible for departmental weekly timesheets/payroll submission

• Responsible for petty cash distribution to employees

• Supervised 2 clerical staff

New York Committee for Occupational Safety and Health

Manhattan, NY March 1995–October 1996

Executive Secretary

• Direct contact with Board of Directors

• Assisted Executive Director with writing and typing memoranda/correspondence and promotional

material

• Responsible for distribution of incoming and outgoing mail

• Provided organizational support for major fundraising events and press conferences

• Created and revised organization forms to ensure effective communication

• Coverage for front desk reception

Graham Windham Services to Families and Children, New York, New York

Administrative Assistant Manhattan, NY December 1988–February 1995

Administrative support to the Director of Foster Board Home

Responsible for opening and distribution of Directors’ mail

Direct contact with foster/biological parents regarding children’s placement, family visits

Responsible for distribution of monthly payments to foster parents

Developed and implemented in-house training for word processing and database

programs

EDUCATION

The College of New Rochelle Manhattan, NY 2005 (42 Credits)

Psychology

Crown Business Institute Brooklyn, NY Certificate

Executive Secretary

SKILLS

• Supervisory Skills

• Mediation

• Knowledge of computer systems; Microsoft Office Applications, Microsoft Outlook, E-Verify,

Justice Center (Fingerprints)

ADDITIONAL INTERESTS

• Event Planning

• Travel

• Catering

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