Office Manager

HEMALATHA R

Tel: +91-887*******/979*******; Email: *****.*****@*****.***

#**/**, *** ******, *** street (extn), Gandhipuram, Coimbatore

CAREER OBJECTIVE

Seeking a position in Software industry as a HR Admin, where my extensive experience will be further

developed and utilized and to widen the spectrum of my knowledge and achieve professional satisfaction and

growth by effective contribution to meet the organization goals.

PROFESSIONAL EXPERIENCE

• Working at ViSolve Inc., Coimbatore as HR Admin and Facilities Manager - (Till date)

ROLES AND RESPONSIBILITIES

HR:

• IT Recruitment

• Accessing job portals (Naukri, Monster, Times job, Fresher’s world)

• Initial level of screening the candidates (telephonic discussion and walk-in candidates

• Scheduling and Follow up call with the candidate for the interview

• Preparing the Offer letters & Appointment letters for the selected candidates

• Induction and orientation

• Taking care of joining formalities

• Exit interview

• Maintaining the personal files of the employees.

• Generating recruitment report

• Leave and Attendance Management

• Maintaining current and Ex-employee data base.

• Maintaining report on employees work timings

• Pay slip preparation

• Job posting in Quickr, click India, Coimbatore jobs.

• Responsible for addressing employee queries and providing solutions on various

employee issues.

• Analyzing the requirements of the organization by discussing with various departments

• Lay off process

• Assisting the HR manager with other HR activities.

Admin and Facilities

• Printing ID cards, Note Books and other documents for office keeping

• Bank Related works

• Maintaining complement distribution list

• House Keeping Management - To Monitor the house keeping activities inside and around Office

Premises

• To Maintain clean environment inside and around the work area

• Purchasing Hardware and Software materials

• Maintaining of stock

• Making Arrangements for Official meetings

• Maintaining Office ASSET Details

• Maintaining office stationery and First Aid Kit

• Handling facilities issues inside office

• Maintaining the EB and Genset usage report

• Maintaining a report on In and Out of Office vehicle’s

• Handling and receiving the postage and Couriers – handing it over to the concerned person

• Handling Vendor Management

• Handling Events in the organization

• Handling Security Service Management

• Maintaining the Office Guest house

• Arranging things on the arrival of Clients

• Receiving and arranging for the Guest’s stay

• Hotel Reservation

• Ticket booking

• Maintaining the Office Canteen expenses

• Preparing cover letters

• Opening Bank account for the Employees

• Allocating resource for each project

• Calculating billable resources and forwarding it to accounts department

• Work desk allocations for employees

• Timesheet preparation, Calculating work hours of each employees

Accounts:

• Preparing Purchase Order

• Filing the Documents

• Feeding the data in Tally

• Preparing Cheques for payments

• Approving for payment

• Providing necessary information for the management team to take right decision

• To have a tracker on Payment and receivables

• Maintaining proper books of records

• Preparing Vouchers for all the bills and invoices

• Invoicing - Preparing Invoice for the international customers, sending it out and following them for

payment

• Receivables maintenance and follow up with the international customer

• Petty Cash maintenance

• Book keeping

• Handling Daily Expenses details

ACADEMIC CHRONICLE

PG Diploma (Apparel Designing) - Avinashilingam University for Women (2008-2009)

PG Diploma (Interior Designing) - Avinashilingam University for women (2007-2008)

Bachelor of Corporate Secretaryship - PSG College of Arts and Science (2004-2007)

PERSONALITY TRAITS

• Hard Working and highly motivated.

• Quick learner.

Smart Work & Enthusiastic.

•

• Able to handle Multiple Task.

• Able to motivate the people.

• Can be entrusted with responsibilities

• Flexible & Adaptable in nature.

COMPUTER SKILLS

Operating System - Windows98, 2000, Windows XP & Windows 7

E-Mailing tools-MS Outlook, Windows Outlook, Yahoo and Google

Packages : MS Office – Excel, Word, Power point

Internet savvy

Expertise in handling Google Docs

PERSONAL DETAILS

Father's Name : Rajan M

: 15th Oct 1987

Date of Birth

Nationality : Indian

Marital Status : Single

Languages known : English, Tamil.

DECLARATION

I, Hemalatha hereby assure that the above given details are true and correct to the best of my knowledge.

Yours truly

Contact this candidate