Administrative Assistant

TARA E. LONG

**** ****** ******* **. 970-***-****

Katy, TX 77450 *********@*****.***

EXPERIENCE HIGHLIGHTS

Managed an office staff who provided administrative and technical support through a variety of duties such as in and out processing, awards, promotions, and travel accommodations.

Extensive knowledge in Microsoft Adobe, Word, Excel, PowerPoint programs and a variety of other software.

Excellent writing and communication skills. Translated written concepts into visual representation through writing and administering numerous technical military classes.

Can type 60+ wpm

PROFESSIONAL EXPERIENCE

Department of the Navy

05/2012 – 06/2014

Emergency Operations Center Manager

• Set up video teleconferences (VTCs) for briefs, scheduled conference rooms, utilized public

announcement systems such as “Giant Voice” mass warning and notification, and “Ad Hoc” notification.

• Prepared and edited correspondence for accuracy and handled sensitive and/or classified materials.

• Presented training on emergency planning, preparedness and mitigation for incoming personnel at

indoctrination briefs to provide incoming Navy personnel with a comprehensive view of Naval Base

Kitsap’s emergency management program.

• Composed the child development center emergency action plan and hazard specific annexes. This created

guidelines for caregiver's to follow during emergency situations and assisted in the implementation of the

installation's emergency management program.

• Responded to base emergencies, such as bomb threats, activist group protests, disease outbreaks, and

massive fires. Organized faxes, written correspondence, and emails relating to the incidents.

Defense Intelligence Agency

09/2011 05/2012

Emergency Management

• Utilized Microsoft Office suite to create PowerPoints, for Emergency Management training.

• Acted as a liaison between Defense Intelligence Agency (DIA) facilities by assisting in developing a robust

emergency management program to include scheduling training, policy assistance, and measurement of

training.

• Developed a comprehensive Shelter in Place (SIP) program to enable full DIA compliance with regulatory

guidance. Composed the SIP annex of the DIA occupant emergency plan which included tabs on severe

weather, chemical, biological, radiological, and nuclear warfare (CBRN), and workplace violence.

United States Army

08/2009 12/2010

Administrative Facilities Manager

• Planned, organized, and analyzed the outcome of three major field exercises, 50 ranges, and over 100

training events in preparation for four deploying units, without which the units could not deploy.

• Planned and organized a daily calendar for up to a year of scheduling, canceling, and rescheduling of

ranges, conference rooms, classrooms and training areas.

• Maintained and verified information with an online network calendar to ensure there were no schedule

conflicts.

• Developed, implemented, and maintained automated CBRN, ammunition, military training areas,

facilities, and urinalysis automated databases.

United States Army

12/2006 08/2009

Legal and Administrative Manager

• Managed all administrative and legal actions for a company of 160 members, which included scheduling

and canceling appointments, ensuring completion of legal forms, and managing an electronic filing system.

• Managed an administrative staff with superior customer service responsible for receiving, screening, and

answer telephonic and personal visitors and referring them to appropriate staff members.

• Created and maintained monthly databases dictating the availability and serviceability of CBRN defense

equipment to ensure a 100 percent serviceability record on all equipment.

• Scheduled, canceled, and rescheduled appointments for the Command Staff.

• Responsible for maintenance of legal case logs and status systems by preparing the materials for review,

cataloging, and storage.

• Reviewed files and input data into automated and manual systems, and maintained administrative filing

systems in accordance with established procedures.

United States Army

10/2002 12/2006

Operations Team Member

• Monitored researched and analyzed time sensitive potential theater threats in and around the city of

Baghdad, Iraq in support of Operation Iraqi Freedom. Recorded and determined the validity of intelligence

data regarding those threats, applying a full range of intelligence analytic skills.

• Processed urgent request information and referred information to the appropriate levels.

• Prepared and administered reports and briefs of current and possible future threats for military police

members.

• Gave daily anti terrorism briefs, which helped result in remaining free from hostile incidents for a one

year period.

EDUCATION

American Military University Charles Town, WV Bachelor's Degree 08/2010

GPA: 3.42 of a maximum 4.0 Major: Intelligence Studies

National University La Jolla, CA Master’s Degree 01/2014

GPA: 3.7 of a maximum 4.0 Major: Forensic Science

Contact this candidate