Administrative Assistant Sales

LINDA J. SMITH

**** ** ****

Goliad, Texas **963

Cell: 361-***-****

EXPERIENCE

GOLIAD COUNTY, GOLIAD, TX 10/22/2012 to 04/02/2014

Assistant Auditor

* On occasion enters invoices into Hill Country system for accounts

payable run. (Backup for 1st Assistant Auditor) and runs accounts

payable checks (Backup for 1st Assistant Auditor).

* Research and code invoices for distribution to departments for

supervisor's approval for payment.

* Audited deposit receipts by Treasurer's office on a daily basis.

* In charge of doing the physical inventory of each departments fixed

assets and updated spreadsheet as needed.

* Assisted in the preparation of Budget worksheets and other documents

needed in the Budget development process.

* Handled all insurance claims reported to the Auditor's office.

* Prepared yearly Property Coverage and all Liability Insurance

renewals, as well as making sure that all County vehicles, equipment,

property, buildings and drivers had insurance coverage.

* Assisted in retrieving and compiling data for detailed reports as

requested by the Auditor, County Judge, Commissioners, and others.

* Perform general clerical work which may include filing and answering

phones.

KAY AND ASSOCIATES, INC., BEEVILLE, TX 10/20/08 to 04/12/12

Training Coordinator/QA Administrative Assistant

* Maintain liaison with managers and supervisors to maximize training

opportunities, both

scheduled and as occurring.

* Assist management in scheduling instructors and training

recipients, including training required

and conducted by entities other than Sikorsky Aerospace Maintenance,

as well as recurring training such as Foreign Object Damage and

Safety.

* Maintain training records, including qualification and certification

records.

* Provide inputs to management concerning personnel who require or are

scheduled for recurring training, OJT, re-certification, etc.

* Develop training plans as required

* Schedule employee medical physicals as required by contract

* Provide input to Management Review as required

* Under minimal supervision perform a variety of moderately complex

tasks

* Provide administrative assistance to the Site Quality Manager as

directed

CENCOR REALTY SERVICES, HOUSTON, TX 7/23/07 to 6/12/08

Administrative Assistant to Vice President Asset Management/Property

Management Department

* Handle various assignments from Vice President, maintained calendar of

appointments including due dates for reports, coordinated meetings,

and completed expense reports.

* Generated memos, e-mails, letters, tenant default letters and

commencement letters

* Took notes at monthly Leasing Department meetings and Property

Management Department meetings.

* Ran reports using MRI, such as Rent Rolls, Aged Delinquencies, monthly

late rent letters and missing sales letters. Mailed out rent

statements, late rent and missing sales letters.

* Followed up with phone call to tenants who where late on their rent.

Linda J. Smith

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* Handled heavy phone calls from tenants with problems or complaints as

well as from vendors. Placed calls to the appropriate vendor or

Cencor maintenance men to have problems resolved.

* Checked status of payments on invoices for vendors by using

AvidXchange accounting software.

* Generated service contracts for vendors and new vendor set-up

information.

* Routed any incoming mail, faxes, invoices, and documents to

appropriate person and to our corporate office in Dallas. Made copies

for office files and maintained tenant files.

* Backup for front office receptionist as needed and other duties as

assigned.

BONHAM TECHNOLOGIES, INC., BEEVILLE, TX 7/17/06 to 1/5/07

Technical Publications Clerk

* Assist helicopter mechanics to locate current work package from the

Department of the Army.

* Research and look up other publications as needed for quality control.

* Get publication updates from Army and update all manuals in library

and workstations.

* Assisted the Quality Assurance Manager

* Generate letters and memos, order office supplies and answer phones

BONHAM TECHNOLOGIES, INC., BEEVILLE, TX 1/19/06 to 7/16/06

Time Keeper/General Clerk III

* Review employee time sheets and make corrections as needed

* Enter employee's weekly hours using Excel, Access and Costpoint

* Create forms, spreadsheets and time sheets using Excel and Microsoft

Office

* Generate letters and memos, order office supplies online and answer

phones

FIRST NATIONAL BANK OF GOLIAD, GOLIAD, TX 6/02 to 1/18/06

Administrative Assistant to President/CEO and Executive Vice President/COO

* Handle heavy correspondence and phone calls

* Compile reports for monthly Board of Directors meeting and prepare the

board books.

* Attend monthly board meetings as recording secretary and take minutes.

* Assist bank auditors including Farm Service Agency (FSA) during bank

audits

* Coordinate bank advertising with Executive Vice President

* Organize bank participation in community events

* Serve as tech support to solve software problems and questions for

employees regarding Windows XP, Word, Excel, Visio, and other bank

software.

* Back-up for new accounts, tellers and note department

BROADWING COMMUNICATIONS AUSTIN, TX 7/89 to 1/02

5/96 to 1/02 Administrative Assistant III

* Assist the Vice President of Strategic Accounts by collecting data for

weekly and special reports.

* Coordinate meetings with major customers and deliver superior customer

service and internal direction as difficult situations arise.

* Create presentation materials including transparencies and power

points for client and management meetings, proposals, trade shows and

training sessions.

* Provide site support during events should changes or problems arise.

* Maintain VP calendar of appointments and travel arrangements

* Review the monthly department budget and reconcile any discrepancies

utilizing Oracle.

* Maintain Excel spreadsheet for department employees detailing

vacation, sick and floating holidays.

Linda J. Smith

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* Compose memos, e-mails, meeting agendas and letters for VP and Sales

Directors.

* Complete expense reports for VP and handle other duties as assigned.

3/95 to 5/96 Marketing Secretary

3/93 to 3/95 Human Resources Coordinator

9/92 to 3/93 Legal/Human Resources

7/89 to 8/92 Legal Secretary to Corporate Counsel/Corporate Secretary

EDUCATION

Del Mar College, Corpus Christi, Texas

Richard King High School, Corpus Christi, Texas

COMPUTER PROFICIENCY

MRI, AvidXchange, Questys, Windows XP, Word, Excel, Power Point, Internet,

Oracle, Microsoft Outlook, and Hill Country Accounting Software

Contact this candidate