Manager- Administration

DEEPAK KHANNA

Mobile: 093******** E-Mail:

***************@**********.***

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** ***** ** ********** ** Strategic Service Planning & Consultancy, General

Administration Functions and Supply Chain Management

Leading operations, working in multi-cultural environment and delivering

sustained profitability & growth in dynamic conditions

Learner & Receiver: Flair to continuously upgrade knowledge purview & keep

updated on latest technology trends

Key Result Areas:

Strategic Planning:

. Facilitating Organizational Development plans for enhancing the

operational effectiveness:

. Policy formulation

. Designing and implementing operational strategies as per the

overall business strategy.

. Interfacing with senior management and heads of department in areas of

strategic service planning & its implementation in line with core

organisational objectives.

. Accountable towards devising strategies/processes to streamline the

administrative functions and identifying value adds to existing

processes.

General Administration:

. Supporting development of administrative policy guidelines and

administering instructions, rules & regulations and practises.

. Handling all administrative activities including preparation of Board

proposals/MIS Reports for Decision Support, Official travel, housekeeping

and maintenance of office / office equipment & stationary, records

management.

. Perform staff development functions including training, supportive

supervision & related measures for effective utilisation of all

administrative staff.

. Involved in organising Official meets & Public Relation Functions: Been

part of organising major official events involving Govt. dignitaries,

etc.

. Co-ordination with internal/external customers/suppliers/Government

Departments for smooth business operations.

Supply Chain Management:

. Assessment of supply chain requirements & engagement of logistics service

providers and ensuring continuance of service through timely

interventions.

. Scheduling and following up with service providers as per released work

orders.

. Managing logistics operations involving coordinating with service

providers, freight forwarders, shipping agents, transporters and other

external agencies to achieve seamless & cost-effective transport

solutions.

Facility Management

. Monitoring cleanliness & hygiene condition of the facilities along with

the waste disposal management and ensuring proper upkeep of the facility

along with space planning

. Developing budgets and annual plans to managing facilities as per

organisational needs & parameters

Operations Management

. Ensuring profitability of operations & supervising all aspects like

planning, implementation and monitoring to ensure compliance with high

standards

. Accountable towards devising strategies & process to smooth line the

administrative functions and identifying value adds to existing process

Team Management

. Mentoring and training the functionaries to ensure the operational

efficiency

. Creating & sustaining a dynamic environment that fosters the development

opportunities and motivates the high performance amongst the team members

PROFESSIONAL EXPERIENCE

Mar'13 - Onwards Advance Surfactant India Ltd, New Delhi as Manager-

Administration

Highlights:

. Setting the direction for department's activities and prioritizing, and

workflows based on strategic importance.

. Played a Vital role for the setup of the new plant at Bhiwadi.

. Implemented the CCTV's and Security system within the corporate offices

and other factory Locations.

. Actively looked after the entire Personal asset and business assets

pertaining to organisation.

. Ensuring that corporate office and factories at other locations up and

running.

. Worked with the teams of 8 people.

Mar'05-Feb'13 VivaKi, Gurgaon as Senior Manager-Administration

Highlights:

. Oversaw wide gamut of tasks involved in administration with team of 6

members including:

o Procurement & vendor management

o Maintenance of infrastructure, networking equipment, etc.

o Exploring the option of outsourcing maintenance after doing the cost

benefit analysis, etc.

. Implemented Access Card System & Attendance Software for smooth

operations

. Essayed a key role in re-locating the offices from Nehru Place to Gurgaon

in 2011

. Skilfully handled a team of 6 people

. Successfully established the News Offices and Branches in 2012

. Actively looked after the entire Administration of 240 seater Call Centre

Jul'04-Feb'05 Carrier Aircon Limited, New Delhi (Contractual Job- Mafoi

Consultants Limited) as Executive-Administration

Highlights:

. Successfully formulated plans for the maintenance & upkeep of the

company's facilities

. Active involvement in:

o Space planning within office / department.

o Developing local security system both through external agencies &

internal resources

o Maintenance of Time Sheet & Gate Pass System

o Managing lease agreements with various agencies and transporters

o Updating employee record in Payroll Database

o Ensuring mobile and medical reimbursement

Sep'02-Jun'04 Golden Tips Tea CO. (P) Ltd., New Delhi as Admin

Executive

Highlights:

o Significantly dealt with:Short listed vendors related to price

negotiation for finalizing the bulk tender of raw material and other

high value items for streamlined operations

o Commodities packaging and transportation from the go-down to different

destinations included regional offices

. Efficiently looked after the procurement process through tendering

functions and as per the company polices

. Effectually involved in:

o Material planning for company as well as various regional offices

o Lease agreements with transporters and housekeeping agencies

. Prudently interfaced with:

o Financial Institution such as IDBI, ICICI, etc.

o District authorities like Local Administration Electricity Board and

Excise Department-Factory Inspectors

o Transporters for settlement of various transport related issues such

as way bill, permit, etc. and timely delivery

. Skilfully handled commercial activities like procurement, inward &

outward transportation storage, transit, packaging functions at different

locations in India

PREVIOUS EXPERIENCE

Dec'97-Nov'99 CMS Computer Ltd., New Delhi as Technical Support

Executive

Jun'97-Dec'97 Raj Computer, New Delhi as Marketing Executive

EDUCATION

2000 Pursued Graduation (B.A) from Delhi University.

1997 Diploma in Computer & Telecom Engineering from C.M.S. Computer

Institute,

1996 Secondary School Certificate Examination from National Open School,

New Delhi

1994 Secondary School Examination from Summer Fields School Kailash Colony

New Delhi.

PERSONAL DETAILS

Date of Birth: 21st November, 1978

Address : H. No.-12, Block - 3, 2nd Floor, Spring Fields

Colony, Sector 31- 32, Faridabad-121003

Languages Known: English, Hindi and Punjabi

Location Preference: Delhi / NCR

APERCU

< A result oriented professional with 13 years of extensive experience in

Office Administration, Supply Chain Management and People Management.

< Presently associated with Advance Sulfactant India Ltd, as Manager -

Administration. Highly organized and effectively manage critical projects

while delivering the highest quality possible

< Over the time, increasingly involved in Strategic planning areas of

business operations.

< Deft in managing the wide spectrum of administrative tasks including

procurement of services & material, housekeeping, transport management,

procurement of material & services, price negotiations and budget &

budgetary effective cost controls systems.

< Proficient in preparing and maintaining MIS/ Reports of operations of the

unit for facilitating decision making.

< Event management & Administrative support to official

functions/conferences.

< Significant experience in co-ordination with Government Departments.

< Distinction of functioning as Key Resource for company due to outstanding

leadership qualities, performance & contributions. An effective

communicator with strong analytical, interpersonal, coordination and

people management skills.

< An enterprising leader with the ability to motivate personnel towards

achieving organizational objectives and adhering to industry best

practices.

< Flexible and highly adaptable, team orientated, used to working to tight

deadlines and meeting set goals and objectives.

COMPETENCIES INCLUDE:

Strategic Planning

Policy Formulation

General Administration

Infrastructure Planning & Management

Supply Chain Management

Logistics & Purchasing Administration

Contracts Management

Negotiations

Coordination & Liaison

Collaborating with Team

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