Office Executive Assistant
Resume:
Robin Thompson
New York, NY 10030
**************@*****.***
Objective: To continue my career with an organization that will utilize my management, supervision &
administrative skills to benefit mutual growth and success.
Experience:
02/14-Present Various Temporary Contracts - New York, NY/Executive Assistant
Duties: Managing complex calendars for Executives, organizing senior- level meetings,
answer/screen calls, coordinating travel both domestic and internationally, booking conference
rooms, arranging car services, preparing/processing all T & E reports, preparing budget reports
and financial statements, drafting correspondence, letters, ad hoc report's, creating
spreadsheets/proposals, creating/managing client data base, handling all vendor contracts,
handling administrative issues that may come up on a day to day basis including AP/AR, petty
cash disbursement and credit card reconciliation, and providing back up support for Receptionist
and other Executive Administrative Assistants.
07/08-01/14 Newedge USA, LLP - New York, NY/Executive Assistant
Duties: Provided seamless administrative and personal support for the CEO, COO and HR
Director, arranged extensive travel arrangements both domestic and internationally, prepared
travel itineries, managed complex calendars via Outlook and Google’s I-Calendar/I-Cloud
answered/screened calls, processed T & E reports, managed all logistics for day-to-day office
operations/facility services, organized senior level meetings, arranged conference rooms and
car services, coordinated/attended all board, committee and staff meetings (11 committees);
prepared board packages and distributed in a timely manner, meetings; responded to inquiries
from board members; updated board membership in database; planned/coordinated company
events, presentations and financial statements; researched and gathered data needed to prepare
ad hoc reports/departmental budget reports, maintained vendor contracts and relationships,
managed client data bases, processed office AP/AR, monitored petty cash disbursement and
credit card reconciliation, assisted with a $1 million fundraising campaign for cancer;
supervised 22 Administrative Assistants, 3 Receptionists and 10 Mailroom Clerks, managed
office moves and renovations projects, assisted the HR Director with HR and payroll matters
related to position requisitions, performance review, bonus compensation, candidate screening,
new hire training processing and training, coordinated weekend staff rotation work schedules,
always available via blackberry/laptop after business hours and provided seamless back up
administrative support.
06/05-06/08 Grant Thornton LLP - New York, NY/Executive Assistant/Office Manager
Duties: Provided continuous, high quality C- level administrative support executives, complex
calendar scheduling/maintenance, organized senior-level meetings, coordinated travel
arrangements both domestic and internationally, coordinated all company events, prepared and
processed all T & E reports, prepared financial statements, prepared ad hoc reports, proofed
and edited speeches, reports, screened calls and communicated directives to Board Members
and Shareholders, and proposals, managed all aspects of the project’s including business plan,
budget, established project scope goals and deliverables coordinated and supervised
administrative staff of twenty, screened/interviewed candidates, processed and prepared new
hire enrollment, changes, and terminations, ensured office policies and procedures were being
adhered to, implemented procedural and policy changes to improve operational efficiency,
maintained office supplies inventory, reviewed and approved office supply acquisitions,
addressed all issues that come up on a day-to-day basis including bill-paying, petty cash
disbursement and credit card reconciliation.
05/98-06/05 Deloitte. - New York, NY/Senior Administrative Assistant
Duties: Handled sensitive and confidential information with maximum discretion while
providing continuous, high quality administrative support, interacted effectively with
executives, senior management, scheduled senior level meetings, managed complex calendars,
planned/managed complex travel arrangements for international and domestic business trips,
processed T & E reports, managed/rescheduled priorities effectively, composed/edited memos,
letters, ad hoc reports, financial reports, presentations etc., maintained company client contact
database, organized/planned special events, assigned and managed administrative staff,
coordinated office staff activities, recruited/selected staff, organized new hire orientation and
training, maintained office supplies/inventory, reviewed/approved office supply acquisitions,
and maintained a safe and secure working environment.
Education: The College of New Rochelle
Major: Business Administration
Degree: Bachelors (Earned)
Skills: Advanced Microsoft Word, Excel, PowerPoint, Outlook, Adobe Acrobat, SAP, Concur,
CRM, Sales Force, Excellent Communication and Organizational Skills.
References Furnished upon Request
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