Legal Assistant/Paralegal/Office Manager
Resume:
Shontill Williams
Mesquite, Texas 75149
312-***-**** or
**************@*****.***
OBJECTIVE
To secure a position where my years of legal experience can be an asset, while providing
conscientious service to my employer.
EMPLOYMENT
PARALEGAL/OFFICE MANAGER
MARCH 2013 TO PRESENT
Law Office of Cherie K. Batsel (Employees of Affirmative Insurance Services)
Dallas, Texas
Responsibilities: Provide paralegal and administrative duties for Managing Partner and Associate
at a staff counsel office for insurance defense, which includes typing legal documents (pleadings,
appearance, motions, complaints, discovery, answers, jury instructions, etc.), transcribing from
tapes, transcribing and creating emails, setting up depositions, docketing court dates, answering
discovery, ordering medical records, creating legal forms, preparing Trial Notebooks, scanning,
photocopying, faxing and mailing of documents. Contacting clients to verify accident details and
current whereabouts. Maintaining an accurate summary of assignments completed on
weekly/monthly basis for performance evaluation. Maintaining attorneys files which includes
opening and closing files as needed. Frequent communication with various court administration
and clerks regarding motions, court calls, etc. Frequent communication with opposing counsel
and their staff regarding cases, opening and date stamping mail for attorneys, maintaining office
docket, back up to receptionist and other legal assistant. Maintaining and updating firm check
register, credit card log, trial/mediation log and master case log. E-filing pleadings using
ProDocs. Ordering and maintaining office supplies. Overseeing staff operations.. Maintaining a
working relationship with firm vendors as well as building maintenance. Answering phones,
reception relief.
LEGAL ASSISTANT
OCTOBER 2011 TO MARCH 2013
Kopka, Pinkus, Dolin & Eads
Chicago, Illinois
Responsibilities: Complete all dictation, typing and edits accurately and in the proper
legal format; prepare correspondence, motions and notices in a timely manner; copy and
prepare mail on a daily basis; prepare standard pleadings including discovery, motions,
notices and certificates of service at attorney’s instruction; locate, compile and prepare
exhibits for motions, depositions and trials; review and respond, if necessary, to assigned
attorneys e-mail; when attorneys are out of the office, review and communicate with
attorney, if necessary, all received incoming mail (e-mails and USPS); scan and upload
documents to various client websites in compliance with individual client guidelines;
maintain and enter information into various client information systems including, but not
limited to: Claims Intelligence, Legal Services Solutions (LSS) and Visibility; schedule
depositions, meetings and court dates; accurately maintain diary and calendar for
assigned attorneys; prepare and maintain status report list for attorney; open files through
Client Profiles; update Client Profiles
LEGAL ASSISTANT/OFFICE MANAGER
DECEMBER 2007 TO OCTOBER 2011
Affirmative Insurance Staff Counsel
Chicago, Illinois
Responsibilities: Provide legal secretary, paralegal and administrative duties for Managing
Partner and Associate at a staff counsel office for insurance defense, which includes typing legal
documents (pleadings, appearance, motions, complaints, discovery, answers, jury instructions,
etc.), transcribing from tapes, transcribing and creating emails, setting up depositions, docketing
court dates, answering discovery, creating legal forms, scanning, photocopying, faxing and
mailing of documents. Contacting clients to verify accident details and current whereabouts.
Maintaining an accurate summary of assignments completed on weekly/monthly basis for
performance evaluation. Maintaining attorneys files which includes opening and closing files as
needed. Frequent communication with various court administration and clerks regarding motions,
court calls, etc. Frequent communication with opposing counsel and their staff regarding cases,
opening and date stamping mail for attorneys, maintaining office docket, back up to receptionist
and other legal secretary. Maintaining and updating firm check register. Creating, submitting and
filing expense reports. Ordering and maintaining office supplies. Overseeing staff operations.
Creating and inputting attorney expense reports. Maintaining a working relationship with firm
vendors as well as building maintenance. Answering phones, reception relief.
LEGAL ADMINISTRATIVE ASSISTANT
FEBRUARY 2006 TO DECEMBER 2007
LaSalle Bank Corporation
Chicago, Illinois
Responsibilities: Provide legal administrative duties for two Bank Counsels which includes
typing legal documents, transcribing from tapes, transcribing and creating emails, creating legal
forms, inputting of attorney time, scanning, photocopying, faxing and mailing of documents.
Scheduling meetings, conferences, conference calls and teleconferences. Maintaining attorneys
files which includes opening and closing projects as needed. Maintaining database of attorney
CLE hours. Making and securing travel and miscellaneous reservations, creating and filing
expense reports. Answering phones, reception relief. Working as a pro bono volunteer for Food
Stamp Advocacy Program.
LEGAL SECRETARY
AUGUST 2005 TO FEBRUARY 2006
Kirsh & Berman, Ltd.
Chicago, Illinois
Responsibilities: Provide legal secretary duties for senior Matrimonial and Family Law attorney
which included typing legal documents (i.e. pleadings, summons, orders), transcribing from
tapes, speedwriting for creation of letters/memos, etc., creating legal forms, photocopying, faxing
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and mailing of documents. Opening and reviewing mail, reviewing faxes. Heavy client contact,
which included scheduling client meetings. Scheduling various other meetings, scheduling
depositions, securing court reporter for depositions, maintaining attorney files, maintaining
attorney calendar, maintaining and updating court calendar, motioning up court calls, obtaining
court dates and times. Making and securing miscellaneous reservations. Various other personal
and administrative duties as assigned.
CHURCH SECRETARY (Volunteer)
JANUARY 2004 TO SEPTEMBER 2005
Unite Four Christ Christian Ministries
Chicago, Illinois
Responsibilities: Provide secretarial support for the church including: typing correspondence,
updating calendar of events, opening and distributing mail, making and updating church
announcements, answering phones, taking minutes at various church meetings, providing back-up
for Pastor's Secretary; various other administrative duties as assigned
LEGAL SECRETARY
OCT. 1999 TO JUNE 2002
Ogletree, Deakins, Nash, Smoak & Stewart
Chicago, Illinois
Responsibilities: Provide legal secretary duties for a Construction Litigation/Banking Attorney
and Paralegal which included typing legal documents, transcribing from tapes, creating legal
forms, inputting of attorney/paralegal time, photocopying, faxing and mailing of documents.
Creating Construction Newsletter on MS Publisher, including editing, creating presentations on
MS PowerPoint for attorney presentations. Maintaining attorney/paralegal files, maintaining
attorney database which included his calendar. Making and securing travel and miscellaneous
reservations, filing expense reports. Attorney billing. Also provide legal secretary duties for the
Labor/Employment department, which included working with Workers Compensation Benefit
clients
LEGAL SECRETARY
MAY 1999 TO OCT. 1999
DeHaan & Richter
Chicago, Illinois
Responsibilities: Provide legal secretary duties for a Construction Litigation/Banking Attorney
and which included typing legal documents, transcribing from tapes, creating legal forms,
inputting of attorney/paralegal time, photocopying, faxing and mailing of documents.
Maintaining attorney files, maintaining attorney database which included his calendar. Making
and securing travel and miscellaneous reservations, filing expense reports. Attorney billing.
CLERICAL ASSISTANT & IP ADMINISTRATIVE ASSISTANT
APRIL 1995 TO APRIL 1999
Mayer, Brown & Platt
Chicago, Illinois
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Responsibilities: Filing, photocopying, faxing (as a clerical assistant). IP Administrative Assistant
responsibilities: Assisted IP Administrator with all facets of her job including, typing letters to
foreign associates, maintaining and reporting billing for foreign associates, going to and from
various consulates to obtain legal documents and authorizations, making sure all patent
maintenance fees were paid and up to date, worked closely with accounting department to make
sure department accounts were up to date, search for and obtain various patents, continual check
of patent and trademark books for similar patents, typing of letters, informing department
members of meeting and luncheons as needed, various other administrative duties as needed.
EDUCATION
HIGH SCHOOL DIPLOMA
1987-1991
Polaris High School
Oak Lawn, Illinois
SKILLS
Performs well under pressure, organizational skills, graphics, works well with others, excellent
typing skills (75 wpm), excellent transcription skills, speed writing, word processing, editing,
proofreading, WordPerfect, Microsoft Word, MS, Outlook, MS Publisher, MS PowerPoint, MS
Excel, Abacus, Client Profiles, ProDocs, Internet and research skills, excellent communication
skills, general office equipment skills (i.e. fax machine, copier, scanner, printer, etc.), general
maintenance skills for office equipment, basic I.T. skills, receptionist.
REFERENCES
Brian M. Nach
Law Office of Brian M. Nach
Managing Attorney
Barbara Shepard-Harrington
Ogletree, Deakins, Nash, Smoak & Stewart
Legal Assistant
Randolph Ruff
Ogletree, Deakins, Nash, Smoak & Stewart
Attorney
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