administrative assistant with graphics & database skills

Seeking the Administrative Assistant position. MS Office & Adobe software programs specialist. Experienced with document and

report creation as well as entering and working with metadata. Offering excellent customer service and communication skills,

attention to detail, receptionist experience, computer program skills, project management expertise and experience as a admin istrative

assistant and graphic designer. Experience with customers, clients and vendors. Frequent and tactful communication. Research,

proofreading and copy writing skills. Detail oriented, thrive in deadline -driven environments. Proofreader, word processing ability:

50 + WPM. Have been temping while my daughter was young.

Adobe Creative Suite: Other programs and skills:

Microsoft Office:

Photoshop, Illustrator, Mac OS, QuarkXPress, FTP, FlightCheck,

(2007 &2010 versions)

Word, Outlook, Excel, Acrobat Professional, Bridge Filemaker Pro

Power Point, InDesign (advanced), Flash & Oracle, Virtual Ticket,

Access, Publisher, Dreamweaver (beginning) ACT, FedEx, Mail room duties

Administrative support skills Professional Presentations Electronic File Management

Document Creation Scheduling, Booking Fast Typist and good proofreader

Office & Project Management Executive Support Data Entry/Alpha & Numeric

11/2013 – Current

Data Entry for a Television Market Research Company. Part-time night job.

4/2009 – Current

On a monthly basis, create the Green sheet newsletter section for R. L. Stevenson Elementary School ’s monthly newsletter. Created

documents as well as book and presentation layouts utilizing MS Word, Outlook, Power Point, Excel, Access, Publisher,

QuarkXPress, Adobe Photoshop, InDesign and Illustrator with attention to detail.

2013-2014

Administrative Assistant: Administrative duties. MS Office programs. (Versi-Staff).

Content Coordinator: (Accts. Intl). Entering metadata into Filemaker Pro and modifying files with Adobe Creative Suite programs

at NBC Universal. Mac OS. Administrative Assistant.

Receptionist: (Barrington) Receptionist at Abel Cine in Burbank. Multi-line computerized reception system. MS Office programs.

2012-2013

Graphic Designer working on the Summary of Plan Description and Summary of Benefits publications for the Producer -Writers’

Guild of America Pension Plan and Industry Health Fund in Burbank. Utilizing va st graphic design experience to develop, create,

and edit booklets and multiple page documents. Preparation and formatting of large documents and forms for the claims departm ent

with QuarkXpress, Adobe Acrobat,& MS Word. Preparing large QuarkXpress files for print using pre-press procedures. Working

under the direction of the Claims Director to complete projects.

2012

Ad Coordinator for trade–specific magazines and e-newsletters. Entering advertisement and publication details in the system, keeping

track of ad materials received by creating an ad log. Updated ad log, followed up for ad materials within time frame. Contact ed

advertisers when ads are late. MS office, Adobe programs, multiple proj ects, database and asset management, deadlines and

production schedule, daily production meetings.

2012

Database Tech Assistant in the Development Dept. Maintained complex integrated electronic and paper records and found digital

solutions to meet reporting needs. Entered donor data into ETapestry and other industry wide computer programs. Administrativ e

duties. MS office program use at a high level, including Adobe Creative Suite and MS Publisher to edit and format newsletters and

other documents.

2011

Receptionist and administrative assistant duties including filing of computer and paper documents, as well as data entry assisting t he

accounts payable department using internal company systems with strong attention to customer service. General understanding of

accounting principles. MS office program use at a high level

2011

Receptionist and administrative assistant duties including filing of computer and paper documents, as well as data entry using

internal company systems with strong attention to customer service.

2010-2011

High level of customer service to optimize sales, marketing and business initiatives.

Solved problems, created documents and provided support to internal customers using Adobe Creative & Microsoft Office program s

with compliance to company Masterbrand guidelines and systems.

Desktop Publisher Support Specialist for LexisNexis Business Center, downtown LA.

Document and presentation creation using MS office programs, particularly MS Word and MS PowerPoint.

2010

Customer Service, data entry, mail processing, admin. asst duties.

2009/2010

Front office phone reception, data entry, multi-phone lines, customer service, mail room and administrative assistant duties.

12/19/2005- 10/22/2008

Worked in the School Programs Department as an Administrative Assistant to the Director of Education at Descanso. At the School

Programs Dept, (also called the Sycamore Science Center), planned and organized activities for school field trips to the gardens. Also

created a monthly newsletter for the Harvest Garden, a garden at Descanso that provides gardening experiences to special needs

students.

Front office operations, customer service, tour booking and event scheduling using MS Outlook & MS Access. Provided executive

support, project management, and coordination of activities for school groups and volun teers. Created professional presentations:

Newsletters, educational materials, brochures and booklets using MS Publisher, MS Word, MS PowerPoint, QuarkXPress and Adobe

Photoshop.

12/2004- 7/2005

Extensive phone and email correspondence with emphasis on strong communication and customer service skills. Maintained client

files, databases, processed MSA (Medicare Set-Aside) referrals within a structured workflow. Created MSA documents for Workers’

comp cases in collaboration with claims examiners, attorneys and insurance companies.

2/2001- 9/2003

Graphic Design - ad production for the LA Daily Newspaper and other publication s and magazines they produced. Ad layout,

production work - some original designs. Uploading and downloading files. Created ads for different sections of the paper such as

Retail, Real Estate, Special Sections and Automotive. Worked with ad & pagination de partments and created spec ads. Scanning,

retouching, cleaning and choosing photos and logos. Pre -Press file preparation and large amounts of typing. Outputting finished ads,

converting quark files to PDF and EPS. Knowledge of ad file size and file formats . Attention to detail, high volume, fast turnarounds

and deadlines.

Contact this candidate