Executive Assistant

Summary of Skills:

Executive Assistant with over 13 years of experience supporting top level

executives. Highly motivated self-starter dedicated to professional

standards of performance. Comprehend and adhere to the sensitivity of

confidential issues. Extremely efficient in administrative environments

that are fast-paced and challenging. Maintain a positive and professional

atmosphere. Committed to assuring outstanding customer service. Communicate

with all parties to assist in developing a 'team' approach to complete

projects and problem solve. Proficient in computer applications (MS Office

- Word, Excel, PowerPoint and Outlook. Windows8).

Education:

Concordia University Texas

Bachelor of Arts in Human Resources, December 2014

Professional Experience:

Executive Assistant to 2008- 2014

Superintendent of Schools Pflugerville,

Texas

Pflugerville Independent School District

. Responsible for performance and workload of administrative functions

in the Superintendent's office, serves as confidential administrative

assistant to the Superintendent.

. Responsible for scheduling and coordinating superintendents schedule/

calendar, providing supporting information/documents for appointments,

speaking engagements and travel arrangements. Ensure availability of

background data for appointments and speaking engagements.

. Responsible for incoming phone calls and visitors providing

outstanding customer service to include follow up responses.

. Coordinated written and verbal exchange between the Superintendent,

Board of Trustees, Administrators, staff, and community stakeholders.

. Liaison with administrative support regarding policies, procedures,

and operations.

. Prepared meeting agendas, minutes, correspondence, and reports as

needed.

. Monitored ten budgets for superintendent's office, process payment

vouchers and purchase orders.

. American Association of Notaries

Position Management Specialist 2006 - 2008

Pflugerville Independent School District

Pflugerville, Texas

. Maintained Texas Computer Cooperative System (iTCCS) through Region

XIII Service Center to assign employees to appropriate positions; used

iTTCS to calculate and formulize salary.

. Processed personnel and position management information of new

employees, change in personnel positions and separation from the

District, communicated personnel changes with appropriate department.

. Respond to Employee Data Information inquiries

. Create new employee files using TabQuick program

. Coordinated District annual evaluation schedule

. Assisted with New Employee Information Sessions (NEIS)

. Maintained internal monthly reports

Preschool Instructor 2002-2006

YMCA Round Rock, Texas

. Prepared preschoolers for classroom organization, atmosphere,

emergent reading skills and math manipulative activities. Encouraged

social, emotional and language development.

Senior Administrative Assistant to 1998 -

2001

Vice President of Retention & Student Services Austin,

Texas

Austin Community College

. Coordinated departmental projects and prepared follow up reports.

. Prepared and submitted departmental annual operating budgets.

. Coordinated monthly committee meetings and posted agendas/minutes on

departmental web-site.

. Processed budget request forms for all office supplies using Datatel

System.

. Maintained and reconciled multiple operating accounts.

. Scheduled committee interviews for administrative positions and

coordinated applicant's travel

arrangements.

. Managed vice president's calendar and provided complex administrative

support.

Assistant Human Resource Manager 1997 - 1998

McKechnie Vehicle Components Nicholasville,

Kentucky

. Completed weekly & bi-monthly payroll for 250 employees.

. Responsible for payroll and Workers' Compensation Reports.

. Developed and coordinated a network of local human resources

professionals.

. Attended Workers' Compensation Update & OSHA Record Keeping training

seminars.

. Investigated all work place accidents & completed accident reports, SF-

1 First Report to the state of Kentucky Workers' Compensation &

maintained OSHA 200 log.

. Developed rapport with employees, medical staff and workers'

compensation carrier for the employee's recovery & able to lower

percentage of accidents resulting in lower premiums and quicker return

to work time-frame.

. Assisted Safety Engineer with training MVC employees and served on MVC

Safety Committee.

. Conducted interviews, verified references, scheduled pre-employment

physicals and drug screen test.

. Represented the company with community involvement, i.e. United Way,

Central Kentucky Blood Center and Chamber of Commerce. Campaign

Manager for United Way fundraiser.

. Initiated and instituted the first health club membership for MVC

employees.

Executive Assistant 1995 - 1997

Various Employers

. Employed as an executive assistant September 1995 until February 1997

in Texarkana, Texas and Lexington, Kentucky

Administrative Assistant to President/ 1991 - 1995

Assistant Human Resource Officer Texarkana,

Texas

Texas A&M University at Texarkana

. Coordinated conferences, and travel arrangements for the president.

. Coordinated and maintained the president's calendar. Coordinated hotel

reservations, travel and banquet arrangements for annual two-day Board

of Regents conference for nine board members.

. Maintained and reconciled budget accounts housed in the President's

Office.

. Assisted Fiscal Affairs Officer with preparation of annual university

operating budget.

. Prepared absentee reports for executive office and verified all

employee time sheets and compensatory time sheets. Initiated personnel

documents for faculty and staff. Facilitated hiring process for

faculty and staff.

. Coordinated reports for Southern Association of Colleges and Schools

(SACS) re-accrediting visit.

. Co-chaired University Presidential Inauguration ceremony and banquet.

Served on the John Moss Library Dedication ceremony committee.

Coordinated the president's retirement event hosted by faculty and

staff.

. Chaired Support Staff seminar committee and supervised office

personnel.

Graduate Studies Specialist 1990 - 1991

Texas A & M University at Texarkana Texarkana,

Texas

. Prepared undergraduate and graduate degree plans, teacher educational

deficiency plans.

. Monitored application process for Admission to Candidacy,

comprehensive exams, GRE, and GMAT scores. Counseled students

regarding degree plans. Maintained database for Degree Planning

department.

. Coordinated assignments for departmental work-study personnel.

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