Executive Assistant

Sonia Torkelson

** ****** **. (Tariffville, CT **081 860-***-****

(*************@*******.***

Executive Assistant

Professional Profile

Highly efficient Executive Assistant with 10+ years' experience supporting

executive-level management within diverse employment settings and multiple

operational areas to ensure consistent and streamlined coordination. Poised

professional able to produce administrative solutions that contribute to

executive programs, improved efficiencies, and increased service levels.

Areas of Expertise

Executive Support . Travel / Meeting Coordination . Calendar and Scheduling

.Workflow Prioritization

Special Projects . Event Planning . Financial Reporting . Departmental

Support .Executive Event Planning

Executive Communications . Employee Relations . Human Resources. MS

Office/SharePoint

Professional Experience

HUMAN RESOURCE COORDINATOR 2011 - Present

Virtus Investment Partners Hartford, CT

Oversee and optimize HR functions across benefits, recruitment, policies,

employee relations and database administration. Plan, execute and evaluate

companywide events, including picnics and holiday parties. Collaborate with

member services to streamline logistics for all teleconferences, webinars

and development opportunities.

Key Achievements

. Achieved awards for arranging successful company events and town hall

meetings while staying under budget

. Successfully facilitated the coordination of the compensation

committee which included creating power point presentations and

compensation related documents

. Supervised project office support staff to ensure efficient

workflow and smooth running of the office

. Streamlined and implemented administrative procedures that

alleviated the daily pressure of senior staff

. Managed processing of purchase orders and invoices for all site office

activities. This minimized accounting enquiries and enabled timely

financial reporting.

EXECUTIVE/PERSONAL ASSISTANT 2010 - 2011

Open Solutions Glastonbury, CT

Magellan Health Services Avon, CT

Delivered comprehensive executive support spanning administrative

activities, calendaring, travel arrangements and incoming call management.

Handled financial oversight of expense reports and check requests.

OFFICE MANAGER 2007 - 2009

OneBeacon Professional Partners Avon, CT

Directed daily operations, team performance and strategic planning, while

concurrently supporting company President and a complex international

travel calendar. Cultivated positive relationships with C-level leaders and

board members. Handled highly confidential data and materials.

ASSISTANT TO THE PRESIDENT 2004 - 2006

Sodexho Senior Services Simsbury, CT

Executed worldwide travel planning, HR support and calendar management in

line with company standards and executive requests. Anticipated executive

needs and aligned appropriate solutions accordingly.

Sonia Torkelson 860-***-**** Page 2

OFFICE MANAGER 2003 - 2004

Life Insurance Co. Hartford, CT

Front desk reception and patient registration, coordination of company-wide

employee health clinics, tracking office budget and process invoices,

process of payroll, and maintaining of office supplies.

EXECUTIVE ASSISTANT TO THE PROJECT DIRECTOR 2002 - 2003

ADVO, Incorporated Hartford, CT

Supported project manager and technical team, prepared and tracked expense

reports, created calendars for the tech team, coordinated meeting schedules

and facility moves, conducted new hire orientations, and handled site

tours.

EXECUTIVE ASSISTANT TO THE CFO 2000 - 2001

Dimac Marketing Partner Windsor, CT

Coordinated and organized daily activities of the CFO and other senior

executives, prepared power point presentations for the board of directors,

tracked business activities, and consulted with the CEO's office and

division managers.

EXECUTIVE ASSISTANT TO THE PRESIDENT 1999 - 2000

Barnes Aerospace Windsor, CT

Supported and assisted in preparation of meetings, including board of

director meetings, managed calendar and travel arrangements for executives,

prepared materials for presentations and executive correspondence, and

managed company database.

Education

Hotel Restaurant & Hospitality, University of New Haven

. Human Resource, Hotel Management, and Business Administration

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