Executive Assistant

Donna Laymance

*** * ****** ******, #***, Grapevine, Texas 76051 817-***-****

************@*****.***

Experience:

Trinity Industries - TrinityRail (Contract) Dallas, TX

Executive Assistant May 2014 - July 2014

. Understood business priorities and anticipated the support needs of the

Executives.

. Prepare contract documentation for out-processing to customer. Notify

and document executed contract documents, scan, e-mail and file.

. Prepared expense reports, travel arrangements, maintained calendars,

meeting set up, answered phones and greet visitors.

. Exercise the authority of the position with integrity, as well as utmost

confidentiality, initiative, and discretion.

. Adaptable and flexible during time constraints and changing schedules.

North Texas Surfaces (Contract) Grapevine, TX

Accounting Assistant Jan 2014 - May 2014

. Prepared billing, process and enter invoices verifying amount charged and

project number, code invoices, reconcile vendor statements, bank

statements, maintain accounts payable files, update and maintain vendor

database.

. Created a spreadsheet with a formula to assist accounting with payable

invoices.

. Ability to process and follow-up on rush items. Research documents.

Other projects as assigned.

LBJ Infrastructure Group LLC (Contract) Dallas, TX

Executive Assistant/Office Manager Feb 2013 to May 2013

. Scheduled Board of Directors meeting, conference call set up, video

conferencing and set up catering for events.

. Tracked invoices and expense reports through approval process. Arranged

international and domestic travel.

. Made the office possible for other employees to function effectively and

efficiently.

. Supervised the Receptionist.

A & L Sheet Metal Dallas, TX

Office Manager Sept 2010 to Nov 2012

. Accounts Payable; pay invoices, issue Tax exempt certificates to vendors,

collect W-9's from vendors, verify GL account for all invoices.

. Accounts Receivable; obtain Sales Tax/Resale Certificates, deposit

checks, AIA docs and process Lien Waivers.

. Process payroll; collect field time from Project Manager, enter field and

shop time, update employee raises, track vacation time and expense pay,

complete certified payroll reports, deduct child support, and track

employee loans.

. Accurate billing; open project numbers, weekly short invoice billing, fax

monthly billing.

SmithGroup/F&S (Contract) Dallas, TX

Executive Assistant Aug 2009 to Jan 2010

. Managed and maintained the Managing Director and Principal's' Outlook

calendar.

. Prepared submittals, letters, expense reports, timesheets, AIA docs and

other documents.

. Created meeting agendas and made arrangements for meetings.

. Coordinated travel, maintained itinerary and daily agenda for travel.

Donna Laymance Page two

J.E.L. Management Fort Worth, TX

Executive Assistant Nov 2008 to Dec 2008

. Effective liaison and gatekeeper.

. Managed incoming mail and e-mail; relayed urgent/key messages in a timely

manner.

. Compiled, transcribed, and distributed notes to other administrative

staff.

Leo A Daly Dallas, TX

Executive Assistant Oct 2006 to June 2008

. Understood business priorities and anticipated the support needs of the

Managing Principal.

. Organized the details of special events, travel arrangements, corporate

agendas and itineraries.

. Prepared RFQ's and assisted the Marketing Department.

. Reconciled the corporate American Express, checking and petty cash

accounts. Prepared advance check requests. Verified coding and approval

of all employee Expense Reports.

BOKA Powell Dallas, TX

Executive Assistant July 2005 to Mar 2006

. Handled all routine and administrative work such as coordinating office

services, maintaining records, coordinating details of business trips,

and organizing special projects. Updated sheets using Adobe Illustrator.

. Produced accurate, properly formatted RFQ/RFP documents under tight

deadline constraints.

HomeVestors of America, Inc. Dallas, TX

Executive Assistant April 2004 to June 2005

. Prepared for Shareholders meeting and Board of Directors meeting.

. Retrieved information from approved vendors to update the monthly vendor

reports and slides for Monthly Management meeting and Monthly All Staff

meeting.

. Acted as company liaison for interaction with approved vendors and

Franchisees, and maintained a good rapport.

Previous Professional Experience:

. Internap Network Services - Office Manager/Sales Assistant

. Capital America Client Services - Executive Assistant

. Temerlin McClain - Sr. Administrative Assistant

. American Airlines Corporate - Administrative Assistant

Computer Skills:

. Microsoft: Excel / PowerPoint / Publisher / Outlook / Word

. Adobe: Illustrator / Acrobat / Photoshop

. QuickBooks / ComputerEase / Deltek Vision

. Concur / Pitney Bowes SendSuite / SharePoint

Education:

. Graduate Arlington Heights High School, Ft. Worth, TX

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