Administrative Assistant & Protocol Officer

ARVIND BHASKAR

New York, NY

*************@*****.*** - 917-***-****

WORK EXPERIENCE

Administrative Assistant

MISSION WITH UNITED NATIONS - New York, NY - January 2007 to September 2010

ADMINISTRATION - Personal files/service books/leave account.

PROTOCOL - Update protocol chart of arrival/departure. Booking of hotel/hiring vehicles, cell phones.

Screening & settlement of bills. Receive & see off delegates. Liaise with various

Missions/Deptts. for visa/registration of officials/identity cards/work permit/tax exemption cards/UN pass/

driving license/car registration/termination of visa.

ACCOUNTING - Maintaining Pay Bill Register/Cash Book/Bank Account/preparation of pay

bills/TA claims/medical claim etc. Entry voucher in Cash Book/issue cheques/reconcile bank statement/

preparing monthly cash account'/income tax calculation/issue last pay certificate.

BUILDING MANAGEMENT - Repair & maintenance of building/payment of utility bills etc.

CLERICAL GENERAL - Receipt/distribution/dispatch of correspondence. Typing etc.

MARKETING - Advertise/participate in exhibitions etc.

MEETINGS SERVICES - Collecting information related to meeting/talking

points/confirm RSVP/providing briefs, folders/arranging meeting venue/sitting arrangement as per protocol/

placard/stationery/conferencing, sound & audio visual arrangement/refreshment.

PROCUREMENT - Office equipments/stationery/furniture/electric items as per functional requirement &

budgetary provisions. Quotes from vendors/screening of quotes/maintain stock register.

SECRETARY - Taking notes & type correctly/filing papers/mailing

correspondences /making appointments/meetings. Maintain the confidentiality & secrecy of matters/papers

entrusted to Officer. Cordial with visitors/screening telephone calls & visitors. Keeping accurate list of

engagements /meetings & reminding Officer. Movement of incoming & outgoing papers/files. Shredding of

papers of classified nature.

TRANSPORTATION - Repair & maintenance of official vehicles/Insurance/inspection/log book. Hiring of

vehicles by panel of transporters by inviting quotations. TRAVEL-Arranging the travel by most economic

approved route/Arranging of Hotel. Inform the individual & provide details of bookings. On cancellation of travel

programme, cancel bookings to avoid cancellation charges.

EDUCATION

B.Sc. in Physics, Chemistry, Maths, English

University of Delhi - Delhi, Delhi

1981 to 1985

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