Construction Administrator/ Assistant Porject Manager

Professional Summary

Enthusiastic and well-organized administrative professional with solid background in construction

administration, accounting procedures, schedule management, excellent communication and

computer skills. I continually maintain a positive attitude while interacting with d emanding c lients,

a rchitects, engineers, vendors, subcontract ors and field personnel . Ability to meet deadlines and

works with a high level of multicultural a wareness and adaptability.

Skills

Advanced computer knowledge in MS Office, Access, Quick Books, Sage/ Timberline Software.

Database & spreadsheet management

Accounting Familiarity – AP, AR, Invoicing, Payment Transactions, Account Reconciliation

HR/ Payroll Processing and Benefits coordination

Owner Contract and Subcontract Management

Proposal/ Bid Preparations

Assistant Project Management

Project Planning and Development

Excellent Planner and Coordinator/ Travel

Schedule Management/ Appointment Setting

Multi-line Phone Proficiency/ Professional Phone Etiquette

Excellent Communication Skills/ Articulate and W ell spoken

Accurate, Detailed and Organized

Professional Experience

Summit Contracting Group, Inc. (General Contractor/ Design Build/ Construction Management)

- Jacksonville, FL

Project Administrator 03/2014 - Present

Prepared and edited AIA Documents, Owner Contracts and Attachments as per project

agreement. Insured that all documents are executed by all required individuals.

Prepared and edited subcontract agreements, service contract agreements and purchase orders

to sub-contractors/ vendors per the scope of work. Insured that bond requirements are met

including dual obliges.

Serve as corporate liaison between corporate officers, o wners, architects, engineers, project

m anagers, superintendent s, sub-contractors / vendors and field personnel .

Project organization, start up and quality control for office and field. Includes maintaining

project files on company shared drive with accurate project information and directories.

Processed change orders to subcontractors/ vendors and owners.

Create M onthly Owner Reports that provided project organization, production summary,

project narrative, issues, weather log, schedule and turn over dates. Including request for

information, owner proposed and approved change order logs.

Maintained an updated and accurate plans list and drawings on company shared drive, as

well as company ftp, box and share point internet sites.

Processed daily reports from field; maintained manpower spreadsheets.

Verified and maintained all insurance certificates to meet insuran ce requirements per

project .

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Michelle Price Resume

Prepared C lose Out Documents for Owner: Warranties, manuals, acceptance, building turn

over, etc..

The QuestCom Group, Inc. (Engineering/ Construction/ Design Build)

- Jacksonville, F L

A dministrator/ Accounting/ Human R esources/ Office Manager 02/2008 - 01/2014

Developed and managed project binders. Kept organized documentation.

Requested and maintained all Lien Releases per requirements of general contractor

a greements, Submit / F ile N otice to O wner documentation.

S ubmit requisition for payments with schedule of values based up percentage completion

o f project.

W orked with engineers at the project level to ensure expense plans are achieved .

Performed general accounting functio ns, including preparation of journal entries, a ccount

a nalysis and balance sheet reconciliations using Quick Books.

Reconciled discrepancies between accounts receivable, g eneral ledger account and

accounts receivable trial balance account . Processed accounts receivable and accounts

payable.

R econciled vendor statements and addressed discrepancies . C ompleted data entry and

m aintained Vendor/ Account Payable files. Created detailed expense reports and requests

f or capital expenditures.

D rafte d b iweekly t ime s heets f or e xecutives a nd e mployees.

Prepared direct reports and distributed payroll for staff.

Composed and drafted outgoing correspondence and reports.

Oversaw inventory and office supply purchases. Ordered and distributed office supplies while

adhering to a fixed budget.

Negotiated pricing with vendors regarding wholesale billing and marketing procedures.

Supported President through personal document management, calendar organization and

collateral preparat ion for meetings. Managed executive calendar and coordinated weekly

project team m eetings a nd s taff e vents . Assisted with event planning . Coordinated

domestic and international travel arrangements, including booking airfare, hotel and

transportation .

Organized all new hire, security and temporary paperwork .

R educed overhead by taking on more responsibility with creative and administrative

p rojects.

F leet Landing ( Retirement Community/ Assisted Living)

– Atlantic Beach, F L

Accounting Assistant 10/2007 - 02/2008

Coded and entered invoices into the in-house accounting software.

C omposed effective accounting reports summarizing accounts payable data.

Posted receipts to appropriate general ledger accounts.

M onitored payments due from r esidents a nd promptly contacted r esidents r egarding p ast

d ue i nvoices .

Researched and resolved accounts payable discrepancies.

V erified and created claim numbers by communicating with various insurance c ompanies.

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Michelle Price Resume

A udited new customer files to verify medical necessity and satisfaction of coverage

c riteria.

C ontract Connection, Inc. ( Manufacture Representative/ Construction)

– J acksonville Beach, F L

Director of Administration/ Office Manager 03/1996 - 09/2007

Managed administrative assistants that supplied administrative, sales and marketing support to

sales force of 25+ representatives.

Direct support of administrative functions for the President, CEO and Sales Manager.

Created company's first employee manual including training and development/ Trained New

Employees on multiple m anufacturer’s products, q uotation, purchase order preparation and

data entry s oftware .

Conducted production and administrative meetings, which facilitated stronger

c ommunication, d uty a ssignments a nd t he a bility t o r esolve c ritical i ssues .

I dentify and resolve performance/behavioral/attendance is sues according to company

p olicy.

Assisted with team building initiatives and overall support for maintenance of organizational

culture and employee morale .

Conducted annual employee review process to manage performance merit increases .

Conducted interviews with potential employees/ Responsible for new hire process.

Assisted the President, CEO, Sales Manager and Manufactures of production of new catalogs,

products and additional services.

Assist with trade show planning, including associated travel and logistical arrangements .

Prepared product specifications, close out documents and followed through on all required

punch l ists items .

Update pricing and product information in database upon changes.

D etermined manufacture equal product take - off and cost estimates for small to large

hardscapes projects .

Reported State and GSA sales conformance with the contract schedule.

Prepared annual contract bids for Municipalities .

Prepare professional pricing proposals f or customer ’s and purchase orders to

Manufacturer’s.

Coordinated/ Scheduled equipment, materials, concrete & dumpsters deliveries .

P rovided safety kits to all construction personnel, which complied wit h safety protoc ols for

j ob s ite a nd OSHA requirements.

I MC Mortgage – J acksonville, F L

Administrative Assistant 10/1995 - 02/1996

T rans Credit – J acksonville, F L

C redit Investigator/ T ransportation Industry 01/1995 t o 10/1995

E ducation

AA: Business Administration, 1989

F lorida College of Jacksonville – J acksonville, Florida

F letcher High School, 1986

J acksonville Beach, Florida

R eferences a vailable upon request

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Michelle Price Resume

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