Executive Assistant Manager
Resume:
Laverne Lord
Greenwich, CT *****
*********************@*****.***
EDUCATION
Pace University, Pleasantville, NY
Complted 64 Credits - 16 in Accounting
Norwalk Community College, Norwalk, CT
Norwalk Community College, Norwalk, CT
National Bookkeeping Certification
Patient Care Technician
Graduated 2012
Graduated 2005
SKILLS
General: Highly developed organizational skills with the ability to
effectively manage multiple priorities, outstanding written and
verbal communication skills; proven ability to work effectively
with all levels of managemant and thrive in a challenging, fast-
paced environment.
Technical: Strong working knowledge of Microsoft Office, Quicken,
QuickBooks, Outlook, PowerPoint, Excel, Windows, Word Pro,
Oracle, SAP, Peachtree and Lotus Notes 1-2-3
WORK EXPERIENCE
Accounts Payable/Compliance, United States Beverage, LLC
APRIL 2014-PRESENT
* File annual reports, use tax, monthly sales reporting in quantaties
as required by 50 states
* Maintaining licenses, permits and distributor designations for 50
states
* Research by state as needed to assure compliace remains current
* Acquiring payment authorizations, batching invoices, travel and
expense reports, ocean and land freight invoices
* Obtaining purchase order assignments as needed, assigning vendor,
voucher and general ledger coding, data enty
* Executing check runs, acquiring check authorizations, mailing
payments
* Liaison with the sales teams, vendors and state compliance agencies
Executive Assistant, Precisian Partners, LP, BHL Partners, LP
NOVEMBER 2006-MARCH 2014 & Law Offices of John Lawrence Allen
. Developed and maintained several Excel spreadsheets containing but not
limited to daily trades, option expiration spreadsheets, weighted gold
spreadsheets, dividend spreadsheets, position specific earnings
release spreadsheets, etc.
. Banking transactions including opening/closing accounts, making
deposits, making payments, executing and tracking wire transactions
in and out
. Maintaining and entering both Quicken and QuickBooks activity for each
of the Funds four sub-entities as well as five personal bank accounts
for the General Partners
. Liaison between the Fund and the Limited Partners as needed
. Processing of invoices for payment via soft dollar vendor
. Responsible for setting up accounts and obtaining federal
identification for all new vendors
. Managed and supplied all 1099 vendor activity annually
. Coordinated with Prime Brokers, Accountants and Attorneys of the Funds
regularly
. Maintained and updated network database with monthly bank statements,
monthly brokerage statements, all changes to Limited Partners contact
information and bi-monthly back-up files for both Quicken and
QuickBooks bank reconciliations
. Provided Executive and Administrative support to both General Partners
of the Fund (including but not limited to answering and screening
calls, sorting and distribute mail, special projects as needed, etc.)
. Responsible for uploading blogs on Forbes.com for Managing Member who
is a Forbes.com Contributor
Administrative Assistant, Manpower - IBM Pension Fund
APRIL 2003 - FEBRUARY 2005
. Established and maintained Sarbanes Oxley compliance database
. Provided administrative support to the Executive Assistant for the
head of IBM Pension including but, not limited to typing memos,
calendar management, scheduled meetings, etc.
. Served as back up to Pension Department covering reception, sending
and receiving communication, billing
. Assisted the Executive Assistant with special corporate projects and
provided coverage for all Executive Assistants when out of the office
. Greeted and directed visitors, vendors and deliveries
. Maintained the office environment through ordering supplies, sorting
mail, preparation and breakdown of conference rooms for both internal
and external meetings
Assistant Office Manager, Priority Care, Inc.
OCTOBER 2001-APRIL 2003
. Maintain rotating database of over 300 patients ensuring complete and
precise demographic and regulatory insurance information; monitoring
and streamlining historic paper-trail of data to ensure complete
accuracy of information systems
. Perform initial compilation and ongoing maintenance of accurate
patient medical records, conforming to stringent government
regulations
. Organize and manage ongoing relationships with outside vendors for
paging services, inventory management, and office maintenance
. Act as liaison between staff of six clinical supervisors and business
staff, regularly disseminating patient insurance information, up-date
RN information, and payroll disbursements
. Manage ongoing development of administrative staff, conducting
training on job-specific functions, general administrative policies
and procedures, and relational understanding of cross-function roles
Office Manager, Re-Bath
SEPTEMBER 2000-OCTOBER 2001
. Set up Peachtree accounting system for franchise bathroom remodeling
company, controlling vendor supply relationships, processing invoices,
verifying receipts, and disbursing payments
. Acted in a marketing support capacity, advising on ad content and
placement, taking lead on conducting ongoing market research utilizing
the internet
. Managed ongoing client relationships, fielding cold calls and
initiating follow-up calls to ensure client satisfaction
Accounts Payable Specialist, Hyperion Solutions
AUGUST 1999-AUGUST 2000
. Coordinated and managed more than 500 client and vendor relationships
on a team of five for an accounting software manufacturing company
. Controlled expense reporting for one international and nine U.S.
offices using Oracle and Lotus Notes databases
. Assisted controller in information gathering of financial statistics
for multi-million dollar vendor accounts
. Responsible for journal entries and month end close for vendors
Accounts Payable/Accounts Receivable Clerk, Transammonia
AUGUST 1998-AUGUST 1999
. Solely responsible for creating, processing, and coding all invoices
and tracking all purchase orders for U.S. office of Middle-Eastern
fuel importers
. Coordinated with European and Asian offices to research and manage
vendor inquiries with regard to wire transfers and tracking funds
through the Federal Reserve, calculating exchange rates through
ongoing account management
. Researched invoice discrepancies for both accounts payable and
accounts receivable
Business Development Services Coordinator, Int'l Exec. Svc. Corps
JANUARY 1997-AUGUST 1998
. Coordinated development of proposals for potential clients for a non-
profit U.S. agency funded by USAID for international development
. Composed curriculum vitae for industry executives, conducting
extensive research on candidates for overseeing specialized projects
overseas
. Developed and executed travel and living accommodations for clients,
performing diplomatic duties and general administrative functions,
coordinating with the leaders of each international office from
orientation programs through project service completion
Accounts Payable Clerk, Perrier Group of America
MAY 1994-OCTOBER 1996
. Coordinated and managed all off-site storage of financial
documentation for one of the largest water companies in the world
. Responsible for setting up accounts and obtaining federal
identification for all new vendors
. Responsible for creating, processing, coding and distribution of
invoices
. Consumer and client relations for Perrier and subsidiaries and various
administrative functions
. Assisted with month end and year end closes
AWARDS & RECOGNITION
Greenwich High School Graduate 1990, Physics Award, Leadership Award,
French Award, Fencing Award, Miss Connecticut 1992, 1993, 1994, 1995 &
1996, Placed in top 10 in Miss Connecticut USA 1997, Guess Fragrance
Spokesmodel 1994, Certified in EKG 2005, Certified Nurses Assistant 2005,
Phlebotomy Technician 2005, Norwalk Community College Certified Bookkeeper
courses 2012, Sigm Iota Chi Sorority, Greenwich Police Dept. Brazillian Jiu-
Jitsu Self Defense for Women 2013, Citizens Police Academy Fall 2013,
Greenwich Citizens Emergency Response Team March 2014, American Heart
Association CPR/AED, CT SART Animal Shelter Training Course certificate of
completion June 2014, Complete Health and Injury Prevention (C.H.I.P.) Card
June 2014
ACTING EXPERIENCE
"Marci-X" a Paramount Production starring Damon Wayans and Lisa Kudrow;
appeared as an extra; June 2001
. Participated in the NBC tribute to Miles Davis and Phyllis Hyman Nov.
1997
Contact this candidate