Office Executive Assistant

Toni L. Monteiro

202-***-**** *** Eastern

Avenue, NE, #203

****@***********.*** Washington, D.C., 20019

Seeking Position As:

Administrative Professional

( 13 years of Office Administration experience

( Over 9 years of Project Management

( 13+ years Office Efficiency Set-Up/Maintenance

( Certified in MS Office 2010 as of January 2013

Professional Experience

George Washington University International Services Office.

Executive Aide/Reception June 2010 -

Present

> Answers multi-line phone system and perform client intake. Evaluates

service needs of visitors and refers them to appropriate service

provider.

> Assists with international student admission evaluations and

processing.

> Assists with completion of student requests and enters information

into database.

> Maintains front desk records and filing systems, and all

incoming/outgoing documents.

> Maintains office calendar and schedules appointments for international

students and scholars.

> Performs other work related duties as assigned. The omission of

specific duties does not preclude the supervisor from assigning duties

that are logically related to the position.

> Opens, sorts, and distributes mail.

> Updates and photocopies office forms and applications.

> Maintains neat and professional presentation of public areas of

office.

George Washington University/Graduate School of Education/Teacher's Prep

and Special Edu.

Senior Secretary Jan. 2009 - June

2010

> Managed incoming calls and visitors

> Document preparation

> Office supply management

> Prepared and process teacher course evaluations

> Managed the office staff schedule and coordinated schedules with other

senior level staff

> Paper file and electronic document management

George Washington University/Gelman Library May 2008 -

Dec 2008

Executive Assistant

George Washington University/School of Business/Decision Sciences Jan.

2008 - May 2008

Executive Assistant

*** Temporary positions compliments of Employment Enterprises, Inc. Other

assignments dating from January 2007 to May 2008 include: Exec.

Secretary, Dumbarton Oaks; Receptionist, GWU Dept of Medical Sciences;

Data Entry, Center for Jewish Studies...

Department of Health and Human Services - Executive Assistant. Sept.

2003 - Dec. 2006

> Managed incoming calls and visitors

> Document preparation

> Office supply management

> Prepared travel requests

> Managed the Director's schedule and coordinated schedules with other

senior level staff

> Paper file and electronic document management

Assist with executive and administrative duties for demanding Finance

Director's office. Direct incoming calls, maintain telephone messages,

office supply management, organize and arrange training and travel

requests, schedule meetings and appointments, coordinate schedules with

other Directors' Offices including but not limited to teleconference calls

with CDC, NOAA and other US government agencies.

National Park Service - Secretary/Office Assistant

Maintained calendars for meetings, appointments, leave and other scheduling

matters. Maintained computer database files and prepared attendance for

immediate staff. Dispatch for WHL delivery and service vehicles. Utilize

walkie talkies, hand radios, and dispatch switch equipment.

*** Temporary positions compliments of Kenney & Company Staffing, Inc.

Other assignments dating from January 2007 to May 2008 include: Marina

Operators Association of America (MOAA), Americans for Gun Safety,

Washington Navy Yard and The Dialog Corporation.

FEDERAL GOVERNMENT TENURE:

Andrews AFB December 1989 - June 1998

Telephone Operator/Data Transcriber.

Data entry, research, and utilization of information essential in aiding

customers with questions and requests. Duties required the ability to

follow procedures outlined in special operating instructions, training

manuals and complex standard testing. Training included detail to Base

Library to learn computer procedures. Assigned to mid-shift to perform

computer data maintenance and weekly updates on newly installed peer to

peer office network. Trained six employees.

Office of Personnel Management Sept. 1987 - Nov.

1989

Payroll Technician

Maintained personnel records and human resource actions according.

Maintained included, but not limited to: Establishing new employee files in

database, maintain changes in employment status of pay, insurance, benefits

and retirement status. Coded changes for data input. Utilized spreadsheets

to balance changes on a bi-weekly period to ensure validity.

Entrepreneurial Employment

OneMonteiro/Pushing the Envelope Productions, LLC Jan. 2002 -

Present

Founder, President

Washington, D.C.

www.onemonteiro.com

> Organize local area showcase for public entertainment

> Sales for show

> Advertising

> Contract preparation and review

> Design/layout play bill

> Prepare promotional marketing materials

> Contract negotiation

> Debt collections

> Invoice clients/Light Bookkeeping

> Compose Requests For Proposals

> Prepare project estimates and quotes

> Vendor selection and purchase

> Temporary Webmaster for OneMonteiro.com.

I currently work on the organization and operations development of a

production company in the DC area through membership with DCTV, the Public

Access Corporation of the District of Columbia. Since my organization of

this contracted, some what volunteer endeavor, I have currently have had

eight successful low budget productions and I have been nominated for three

Viewer's Choice Awards through DCTV. I won the DCTV 2007 Viewer's Choice

Award for Short Film, "An Empire Divided" and the DCTV 2008 VCA for

Community and Variety Programming, "Somebody's Shorts". The certificates

are available upon request. My current duties are, but not limited to:

Researching independent video production company functions, pinpointing key

practices that can be utilized in the company's target market area,

gathering data for business forecasting and compiling all information for

the structuring of the business plan needed to launch the company and

assist it financially. I also solicit for sponsors for events and showcases

and to date have successfully funded three projects through the sponsorship

of Magnificence Productions, LLC for an estimated $6,000.00 in revenue over

a two year period. I also produce, direct and edit all current video work

(Studio and Field) for Magnificence Productions to help generate interest

in the company's future endeavors. My current status with this company is

contractor for other productions and for my own, per diem, which means that

I work on the agreement that the value of my contribution will be

acknowledged upon funding for the company. I also monetarily assist with

current productions through various marketing strategies.

Contact this candidate