Executive Assistant
Resume:
April Hachmann
Austin, Texas 78748
******************@*****.***
EZCORP, LLC
Executive Assistant - Austin, TX
October 2012 - August 2014
. Provided all administrative support to the CFO and EVP, the CIO and
the SVP of Human Resources. Also served as back up to the President
and CEO, General Counsel and VP of Communications keeping
confidentiality at the forefront.
. Maintain multiple calendars with heavy meeting scheduling using
Microsoft Outlook with inside team members and external parties.
. Schedule extensive travel arrangements for multiple executives which
includes follow through all the way to checking them into the flights,
making sure car service has picked them up on time, etc.
. Work with our Board of Directors for meetings, materials and any
information assistance they may need.
. Complex expense reporting for multiple executives.
. Travel to our new Miami office to help with hiring and training of two
Executive Assistants, space planning and overseeing the move to our
new space. Also traveled with executives when needed.
. Work with HR Team on meeting planning, interview scheduling for the
Executive Team and various other projects.
Genesis Networks Inc. March 2012 -
October 2012
Executive Assistant - Austin, TX
. Provide all executive administrative support to the VP of Managed
Services and the Director of Operations and their direct reports
which included normal administrative duties, schedule and attend
all staff meetings, as well as plan and execute all customer and
visitor on-site tours.
. Prepared all correspondence for multiple executives and maintain
their calendars in Microsoft Outlook 2010 always maintaining the
utmost confidentially.
. Responsible for managing FaceKey fingerprint entry Security System
for all onsite and Contract employees which included DPS Fast Pass
Fingerprint checks.
. Responsible for arranging all travel for the team as well as
assembling and completing extensive Expense Reports.
. Set in place new procedures for the Onboarding of all new team
members.
. Responsible for all Facilities Management for office facility and
Data Center and NOC that also included working closely with
builders, contractors and Property Management for cost effective
solutions to problems and situations.
HCS AUTOMOTIVE July 2004 -
October 2009
Administrative Assistant - Spring, TX
. Provided all administrative support to the Vice President, keeping him
organized an on task.
. Maintained calendar for VP, distributing mail, coding invoices,
reconciling all expenses responses as well as greeting and serving
customers with excellent customer service and follow up at all times.
. Overhauled all HR employee files making them compliant regarding I-9
and HIPPA requirements as well as insuring all were organized.
. Completely re-organized customer filing system making for more
efficient and timely access.
. Created a tickler system allowing VP to prioritize and operate in a
timelier manner in his day to day responsibilities.
. Created custom forms, which contributed to more timely and effective
communication between all team members and allowed quicker turn
around.
DAVID WEEKLEY HOMES JUNE 2002
- JULY 2004
Human Resources Administrative Assistant - Houston, TX
. Provided all administrative support to the Executive VP of Human
Resources, Director of Human Resources and the entire HR team.
. Handled Quarterly Growth Reports for all employees in the entire
company which entitled the intake of over 1,000 Growth Reports
Quarterly.
. Brought entire company up to compliance of all I-9 and HIPPA
regulations.
. Provided all normal administrative duties such as, maintaining
calendars, scheduling meetings, expense reports and keeping the VP on
his time schedule.
. Scheduled and attended all Sr. Staff and departmental staff meetings
as well as scheduling all one-on-one meetings with team members in the
office and field employees.
. Scheduled New Hire testing, background checks and New Hire
Orientation.
. Re-Vamped the entire Personnel File system set up.
. Re-organized all HR files insuring all file times were impeccable.
. Formed an Administrative Assistants "Best Practices" monthly staff
Meeting. This improved communication greatly between departments and
opened the door for valuable time saving as well as money saving
ideas. This is still being implicated today.
. Elected "Team Member of the Quarter" 4 different occasions.
BMC SOFTWARE - Houston, TX JULY 1999 -
JULY 2001
Executive Administrative Assistant
. Executed all administrative support to the Executive VP of Storage
Solutions Business Unit and his all of his Directors which included
normal administrative duties as well as Conference planning,
scheduling and attending all staff meetings.
. Prepared all correspondence for VP and maintaining calendar in
Microsoft Outlook.
. Arranged extensive travel for team.
. Responsible for all office set ups for New Hires including
facilitating all office space, ordering of all supplies including
ordering computers, getting them set up with IT as well.
. Prepared organizational charts for department.
. Designed new onboarding process for easier new hire set ups
including furniture, IT department, supplies and HR.
. Created job description for Executive Assistant Position as well as
Administrative Assistants.
. Event Planning for small and very large company events.
. Upkeep of all expense reporting for Directors.
GARDEN RIDGE CORPORATION FEBRUARY 1997
- JULY 1999
Executive Assistant to VP of Stores & VP of Human Resources
. Provided all administrative support to the Executive VP of Stores, VP
of Human Resources and VP of Loss Prevention and 5 HR Field Directors.
. Maintained calendars using Microsoft to coordinate schedules and
meetings.
. Set up all travel arrangements for team.
. Served as back up for HR Generalist, assisted in random drug testing,
resume review, interview scheduling and scheduled interviews for VP of
HR.
. Handled all new hire set ups including personnel files, I-9 and HIPPA
forms.
. Suggested and created new way to disperse of samples in a way that
randomly rewarded employees for their service.
Skills:
Proficient in Windows XP as well as Microsoft Office Suite. Proficient in
Windows 95/98/07 Word, Excel, PowerPoint, Visio and Internet proficiency,
Windows 2010, Adobe and MacBook Air., Experience in ShaprePoint.
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