Administrative Assistant Human Resources

Colleen Kinney

Sr. Technical Specialist

San Jose, CA

**********@*****.*** - 408-***-****

A continuous and reliable work history of time-sensitive responsibilities, with increasing levels of independence

and accountability.

Recent Special Projects:

• Performed gap analysis of New Product Development Processes and Design Control Operating Procedures

used by multiple divisions and reported findings back to Director of Advanced Software Development

• Streamlined existing Software Issue Tracking system used to track changes to software code

• Audited software development project files to confirm they adhere to strict internal Design Control procedures

• Closed out software projects and delivered to Design Assurance

• Participated in Software Organization Effectiveness group, focusing on process improvement throughout the

organization

• Created SharePoint project sites

WORK EXPERIENCE

Sr. Technical Specialist

St. Jude Medical - Sunnyvale, CA - July 2005 to November 2012

Supported software development engineers, across multiple sites, using the Unified Software Development

Process, through all phases of software development, for Class 3 medical devices submitted to the FDA

• Scheduled all formal peer-to-peer software feature reviews, organizing all review materials and project plans

for release to DHF

• Worked with Design Assurance to ensure the engineers followed all strict internal processes for developing

software for Class 3 medical devices

• Run weekly and adhoc reports for management and project leads

• Maintained all project development documentation for submission to FDA

• Participated in weekly Change Control Board meetings to disposition and track status of all Software Work

Requests

• Trained all project engineers to use Software Issue Tracking database

• Mentored and trained new employees, increasing the project support capabilities within the department

Administrative Assistant

JAI PULNiX, Inc - San Jose, CA - October 2004 to July 2005

Temporary Clerical Position

• Worked on a temporary assignment to help Purchasing, Document Control and Engineering departments

prepare for system conversion from ASK MAN/MAN to SAP

• Performed various clerical duties and data entry

• Provided support to the Director of Sales and Marketing

Compensation Assistant

Stanford Hospital and Clinics - Palo Alto, CA - May 2000 to June 2004

Reviewed and processed employee changes in status including terminations, promotions, demotions, step

increases, and transfers for both union and non-union employees in accordance with policies and contractual

agreements

• Entered high volumes of time-sensitive employee status changes in HR/Payroll system with accuracy

• Audited and reconciled data entry with daily reports, researching and resolving data and system

discrepancies

• Entered high volumes of salary and job code information into system tables of new HRIS system (Lawson)

prior to go live

Human Resources

Administrative Assistant II

• Managed administrative office activities for the Director of Human Resources and approximately 60

professional and administrative support personnel; providing back-up administrative support to the Vice

President of Human Resources

• Managed multiple complex calendars, scheduling appointments and making time commitments

independently

• Posted charges and reconciled departmental expenses against operating and capital budgets

• Assisted in coordinating special events for department

• Booked travel arrangements and completed reimbursements when travel was completed

• Coordinated all department computer installations and repairs, facility needs and personnel moves

• Edited, updated and maintained confidential documentation

Administrative Assistant

Medical Manager Sales and Marketing - Mount View, WI - November 1997 to May 2000

Reported to the Director of Educational Services, supporting seven departmental trainers

• Served as department point of contact for all administrative and training activities

• Researched information and statistics for use in speeches and training presentations

• Administered system for online training programs

• Participated actively as a member of the online training implementation team

• Coordinated class registration and training schedules

• Assisted students with installation and setup of online training software and audio interface

• Coordinated off-site meetings and corporate training sessions

ADDITIONAL INFORMATION

Skills:

• MS Office

• Windchill

• IBM Rational ClearQuest Defect Tracking Database

• IBM Rational DOORS - Software Requirements Change Management System

• Visio

• MS SharePoint

• Adobe Professional

• Concur Travel and Expense Tracking Tool

• Oracle Financials

• Lawson HR System

Courses:

• Certificate - Bookkeeping/Accounting Level 1

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