Executive Assistant Office

Theresa Popov

** ****** ****** ********* 516-***-****

Bethpage, NY 11714 Cell Phone 516-***-****

Email: *****@***.***

SUMMARY

A dependable professional with many years of experience supporting Senior

Executives and Hi Net worth Individuals. Exceptional ability to execute

in a fast paced environment, clients needs and maximum business benefit.

Possess the highest degree of confidentiality, good judgement and

functions with minimal direction. Adaptable to changing situations,

flexible about working overtime, and running personal errands for

executives. Proven strong leadership, outstanding communication skills,

workload prioritization, and teamwork. 50+WPM

WORK EXPERIENCE:

Liberty Maritime Corp. - Lake Success, New York 7/2013

- 09/2014

Executive Assistant to the President and the EVP

. Complex travel arrangements for mostly business use; some

personal travel for the family

. Calendar management

. Special projects as assigned

. Act as the Presidents first point of contact from people inside

and outside of the organization

. Review incoming emails, faxes and mail

. Maintain office supplies for the office

. Organize staff meetings and order lunches

. Maintain medical and dental insurance including FSA account

CLK Properties - Woodbury, New York

07/2008 - 06/2013

Executive / Personal Assistant to President

. Maintained the President's personal and business calendar by

setting, monitoring, and confirming appointments; reminding

employer of schedules; preparing visitors; developing itineraries

. Travel arrangements for corporate and personal travel including

private aircrafts and yachts

. Extremely heavy calendar management; constantly changing

appointments

. Special projects as assigned by CEO or Management

. Act as the Presidents first point of contact from people inside

and outside of the organization

. Legal assistance to the VP and his paralegal

. Secured conference rooms and all AV equipment; prepare agendas,

documents and food catering

. Regularly stand in for the President, making decisions and

delegating to others in his absence

. Organized and attend meetings to ensure the President is well

prepared

. Organized staff meeting for office; ordered lunch and prepared

agendas

. Organized home staff meetings; meeting with housekeepers, house

caretakers, drivers etc

. Maintained all office supplies for the office supply room and

staff

. Strong organizational skills, extensive use of Microsoft Office;

Edit Powerpoint presentation

. Arranged kids activities, camps, tutors, outings and summer trips

abroad

. Dealt with house vendors and setting their schedules; pool,

sprinklers, gardener for eight acre estate

. Maintained medical on all in family; maintain auto coverage for 14

automobiles/ ATV's and waverunners

. Improved efficiency by organizing mounds of paperwork into

confidential, detail oriented filing system

. Supervised less experience and entry level support staff, i.e.

receptionist and admins

. Gym memberships for our building and the 12 other Long Island

locations

. Act as a liaison in requesting assistance following up with and

resolving issues associated with administrative functions

including Human Resources, Facilities and Purchasing

. Event Planner for corporate and personal functions as well as

Holiday Parties

. Ability to manage multiple, time sensitive demands

LEHR Construction - New York, New York 12/2007 -

07/2008

Executive Assistant to the President

. Maintained the Presidents calendar by setting, monitoring, and

confirming appointments; reminding employer of schedules;

preparing visitors; developing itineraries

. Domestic, International and Private travel arrangements

. Heavy calendar management; lunches, breakfasts, coffee

appointments

. Administrative office duties (word processing, copies, scanning,

messengers, faxing, emails, Fedex, UPS)

. Company contact person for all entertainment, sporting events and

concerts

. Assisted the estimating dept with bids, proposals and submittals

. Personal bills (online banking or writing checks), errands and

members of staff at home estate

. Scheduled team meetings; preparing minutes and agendas

. Assisted on organization of company events and parties of over 300

people

. Provided back-up administrative support for managing personnel in

day-to-day operations of the company

Arbor Realty Trust / Commercial Mortgage LLC - Uniondale, New York

04/2004 - 12/2007

Executive Assistant to the EVP

. Primarily supported the EVP; Secondary support to the Asset

Management group of 26

. Heavy calendar management

. Complex Domestic and International travel arrangements

. Equity research - printing annual reports, S & P, Capital IQ

. Administrative office duties (word processing, copies, scanning,

messengers, faxing, emails, Fedex, UPS)

. Liaison between the EVP and the Asset Management Department;

Liaison between the EVP and the public

. Personal work - Banking, Paying bills, reservations, travel

arrangements, golf and tennis events

. Organized special events for the department (dinners, motivational

outings)

. Involvement in following up projects, bids and proposals

. Scheduled all meetings for department (availability of all

participants, call in numbers, agendas)

. Obtained necessary documentation including financial reports from

borrowers

. Reviewed and submitted groups expenses

. Maintained and coordinated attendance records; Submitted weekly

reports for groups paychecks

. Updated Organizational charts and deal listings

M W Equipment, Inc. - New York, New York

03/1994 - 04/2004

Executive Assistant / Office Manager

. Assisted in the office move from 22nd Street to Seventh Ave in

1999

. Performed administrative office duties from word processing to

creating correspondence and text for proposals, submittals, etc.

. Organized special events (golf outings, office meetings, ASHRAE

conventions etc.)

. Liaison between engineers and contractors

. Bank Reconciliations

. Heavy involvement in following up projects, bids and proposals

. Assisted in quoting jobs by looking at plans and specs; handled

all parts (warranty and new)

. Maintained a database with over 6000 vendors and clients; data

entry

. Verified vendor invoices and prepared orders for invoicing, sent

out monthly statements

. Collections, accounts payable, accounts receivable

. Handled all travel arrangements with clients and staff

. Heavy calendar management

. Inventory of all office supplies

. Dealt with all incoming and outgoing shipments through UPS and Fed

Ex

. In charge of medical, dental, automobile, life, etc. insurance

policies

SKILLS:

. Microsoft Word, Excel, Outlook, Powerpoint, Adobe Acrobat, Access,

Visio for Org Charts, Peachtree, AutoCad

. Lotus Smart Suite including Word Pro, Approach, Organizer and

Lotus 123

. Apple IMac, MacBook Pro

. Typing 50 wpm

. June 2013 test scores: Excel 2007 27/30, Word 2007 27/30,

typing: 51 WPM

EDUCATION:

. Saint Francis Preparatory - Fresh Meadows, New York / Honor Society

. Queensborough Community College - Bayside, New York / Business and

Office Administration

. Powerpoint 2003 and 2007 Training and Certification from New Horizons

Computer School - Melville, NY

. SkillPath Seminar "The Indispensable Assistant" June 2004

. On Track Computer Training - New York, NY

NOTARY PUBLIC FOR THE STATE OF NEW YORK

References available upon request

Contact this candidate