Administrative Assistant Human Resources

CATHERINE J. ROGERS

* **** ****

Oakridge, NJ ***38

973-***-**** **********@***.***

*/**** – 3/2002 PRUDENTIAL FINANCIAL (Full-Time position)

Roseland, NJ (1997–2000) and Newark, NJ (2000–2002)

PRUDENTIAL SECURITIES, INC.

New York, NY (1983–1997)

Positions held within Prudential Securities and Prudential Financial:

1997 – 2002 Senior Administrative Assistant, Financial Management - Supported three Vice Presidents, three

Directors, and others for a total group of fifteen; Back-up Secretary for Chief Financial Officer

-Set up large and recurring meetings, managing follow-up; managed calendar and travel arrangements accordingly

-Human Resources functions including logging of attendance records, over-time, tracking vacation and travel schedules

-Maintained the Employee ID Management System; maintained and verified master home address list

-Oversaw the surplus process of Division’s computer equipment, interacting with outside firms

-Entered accruals, populated forecasting spreadsheets, distributed headcount and financial reports

-Reviewed expense and confidential credit delinquency reports and maintained binders; archived files as appropriate

-Initiated and managed on-site misdirected mail problem improving mail delivery to a thousand employees

-Handled building services requests and facility management issues

-Supported fire warden issues including business continuation

-Assisted in hiring administrative support

-Coordinated move for fifteen employees from Roseland to Newark: Ordered computers, upgraded memory software,

telephones, supplies, etc., and received a Service Award for such

1986 – 1997 Support Assistant, Operations Group Administration (Divisional) - Supported a Senior Vice President

and (the Chief Executive Officer (1997-2011)) of this Division from 1986 until 1997; Back-up Secretary to CEO; Acting

Secretary to CEO for approximately six months (1997)

-Worked closely with Senior Management to design and input financial data for budget planning

-Validated and reviewed Divisional Personnel paperwork, including salary increases/promotions, as well as, Trans

Union/Equifax Credit Report(s) on newly hired financial advisors (FA’s)

-Interacted with Human Resources/Compensation/Benefits Department on Divisional staffing and confidential personnel

documents (TADs) while interacting with all departmental secretaries to gather information on such

-Logged travel and expense reports before payment submission to Accounts Payable

-Input journal entries and accruals

-Accounts Payable research and problem resolution due to questionable (Divisional) AVB/Detail Ledger report results

-Gathered and maintained information for the following: quality control reports, headcount report, taxi analysis report, a

daily American Stock Exchange (ASE) credit report before it was computer automated

-Assisted with the compiling and typing of “The Source” instructional booklet

-Received a “Let Them Hear You Smile” recognition which led to conducting a telephone etiquette class to departmental

secretaries

Catherine J. Rogers 973-***-****

Special Projects

(1987) Stock Market Crash - Supervised staff of a hundred whose task was to review trade and

confirmation reports

(1986 – 2002) Organized, assisted and maintained organizational charts for thirteen Divisions

(1997 – 2002) Posted Policy Committee minutes to the corporate database (intranet) for the

CEO of Corporate Operations and Systems

1983 – 1986 Unit Leader, Real-time Systems Liaison (Systems Testing) - Unit Leader while working with professional

testing analysts on and off the trading floor, and as needed, a Back-up Secretary for this area.

Supervised staff of fifteen Trades Processing Validation employees, managing their time sheets, over-time, food service

and reimbursements, performance evaluation and staffing functions

-Managed and tracked the test ledger system ledger account ensuring accuracy of reconciliations

-Maintained and entered system discrepancies for testing purposes

-Input test trades ensuring accurate process efficiency

-Typed User manuals

-Handled large volume of telephone inquiries from branches concerning trades in a newly created department

-Teletype operator for OTC (Over the Counter) and Block Operations, as needed

Special Projects

- Evaluated the viability of a $2 million annual investment assisting management in the decision to purchase new

technology (Widmer Time Clock), as well as giving instruction (classes) to those involved (approximately two

hundred fifty individuals) about this new type of technology

- Trained branch operators at their out-of-state site in a newly implemented operational procedure

1977 – 1983 JEROME BELSON ASSOCIATES, New York, NY

Data Entry Assistant Supervisor / Supervisor

-Supervised staff of seven including management of staffing functions

-Managed data entry functions, verified, corrected and maintained various types of reports; Met six deadlines a month

-Loaded weekly data point transmissions

-Input various rent increases during the year for numerous housing developments

-Managed firm-wide file archiving, and oversaw mailroom operations, as needed

-Toured Chemical Bank to better understand their back-office operations

1976 - 1977 CREDIT PREMIUM, Bronx, NY

File Clerk

-Cashier (walk-in customers) and cash drawer reconciliation

-Filing

-Entered payments on posted cards

-Bank ledger reconciliation

-Answered phones, assisting customers with policy issues

-Mail sorting and distribution

Catherine J. Rogers 973-***-****

TEMPORARY POSITIONS

08/2007 – 01/2008 Convertech, Inc., Wharton, NJ (Part time) - Receptionist, Office Gal Friday, Sales Assistant

12/2006 – 01/2007 Curtiss-Wright Corporation, Roseland, NJ - Administrative Assistant

07/2005 – 10/2005 ADP, Parsippany, NJ – Executive Assistant

02/2005 – 03/2005 Prudential Financial, Roseland, NJ – Senior Administrative Assistant

01/2005 – 02/2005 Paul Profetta & Associates, West Orange, NJ – Secretary

10/2004 – 12/2004 McCusker, Anselmi, Rosen, Carvelli and Walsh, Chatham, NJ – Secretary

06/2004 – 08/2004 NRT, Parsippany, NJ – Executive Assistant

01/2004 – 06/2004 Kessler Medical Rehabilitation Research and Education Corporation, West Orange, NJ - Secretary

LIFE SKILLS

2014 – present District 14 Committee Member

2012 Received QuickBooks I course certificate

Made phone calls from home to perspective clients for an independent service salesman

Utilized Excel for family member

2002 – 2006 District 7 Committee Member

2002 During my husband’s campaign for Town Council, I reconciled incorrect submitted accounting files,

issued by the Campaign Treasurer, to avoid a lawsuit.

1995 – 2002 Recording secretary and an International chairwoman for the Junior Woman’s Club of Jefferson

Township, N.J.

BUSINESS SKILLS

Amicus Law Database; Brother Fax machine; Dictaphone transcription; Dymo Labelwriter; Goldmine; Microsoft Office

Suite; Org Plus; Pitney Bowes Postage Meter (DM200L); Progression Workflow Explorer; QuickBooks; QuoteWerks;

Scanner; Widmer Time Clock; Zetafax

Catherine J. Rogers 973-***-****

www.linkedin.com/pub/cathy_rogers/2/238/940

Catherine J. Rogers 973-***-****

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