Real Estate Administrative Assistant

MAGGIE VALDEZ

*** ******** *** ******, ** ***** 201-***-**** ******.********@*****.***

PROFESSIONAL EXPERIENCE

Freelance Interpreter and Translator and Language Tutor December 2013 – Current

• As a Spanish and English Language Instructor/Tutor I instruct ESL students providing instruction in

reading, writing, spelling, and other education-related activities.

• Teach children and adults Spanish (students are at different levels of knowledge, i.e., beginner,

intermediate and advanced)

ITHAKA Harbors Inc. – New York, NY (Contract) June 2012 - February 2013

Administrative Assistant to the Business Development Team

ITHAKA is a not-for-profit organization that helps the academic community use digital technologies to

preserve the scholarly record and to advance research and teaching in sustainable ways. Assisted with language

facilitation to/from international countries.

ROETZEL & ANDRESS – Orlando, FL February 2008 - October 2010

Bankruptcy and Creditors’ Rights Department Legal Secretary

• Performed electronic filings in the United States Bankruptcy Courts for the U.S. District Court,

Middle District of Florida and the U.S. District Court, Southern District of Florida

• Organized pleadings for filing in chapter 7 and 11 Bankruptcy Courts nationwide

• Outlined and responded to discovery

• Drafted and/or revised pleadings such as answers to complaints, settlement agreements, notices of

appearance, pro hac vice applications, and affidavits of service

• Maintained calendars of critical deadlines and service lists

• Interfaced with various case counsel regarding status, scheduling and other procedural matters

Corporate Legal Secretary/Paralegal (to head of department)

• Assisted in the preparation of all documents required to form corporations (both business and not-for-

profit corporations), partnerships and limited liability companies in any state; assist in the preparation

of documentation for amendments, withdrawals, mergers and dissolutions of corporations,

partnerships and/or limited liability companies, prepare completion of stock certificates; franchise tax

forms and create and maintain corporate minute books.

• Prepared and filed SS-4 Forms with the Internal Revenue Service for the purpose of obtaining

Employee Identification Numbers (EINs) for corporations, partnerships and/or limited liability

companies

• Worked directly with attorneys and clients during closings and corporate transactions including

mergers and acquisitions and initial public offerings

• Compiled litigation and billing information to prepare draft responses to auditors' requests for

information, prepare audit letters for distribution to auditors and clients

• Assisted with the preparation of SEC Filings with regard to securities offerings and respond to the

requirements of the Securities Acts of 1933 and 1934 filings

• Assisted lawyers in the preparation and filing of UCC filings and handle UCC filing search requests in

all states

GREENBERG TRAURIG, P.A – Orlando, FL December 2006 - February 2008

An international, full-service law firm with approximately 1750 attorneys serving clients from 35 offices in the

United States, Latin America, Europe, the Middle East and Asia.

Real Estate Legal Secretary (to head of department)

Assisted with all aspects of real estate purchase and sale and other real estate related transactions

• Prepared pertinent documents (Contract for the Sale and Purchase, Promissory Notes, etc.)

• Coordinated closings; draft necessary closing documents; post-closing follow-up; prepare closing

binders

• Prepared HUD-1/RESPA Settlement Form

• Maintained real estate department calendar

• Ordered and reviewed surveys, title reports, lien searches and similar

• Managed documentation of loan pay-offs, including obtaining and recording releases and re-

conveyances.

ORANGE COUNTY PUBLIC SCHOOL – Orlando, FL August 2005 to November 2006

Bilingual Educational Paraprofessional

• Provided bilingual communication support to teachers, staff and students through interpretation and

translation

• Assisted students individually for whom English is a second language in a manner to support

comprehension and transition into an English speaking environment

• Communicated with parents and children in conveying education and school related information to

ensure full comprehension of all exchanges

• Assisted teachers in the supervision of learning activities, circulating within the classroom and

providing assistance and learning support to students

• Provided one-on-one instruction to students in the target language, to reinforce skills introduced by the

teacher

• Prepared and assisted in the preparation of instructional materials

BRYAN CAVE LLP - New York, NY February 1995 to December 2004

Bryan Cave LLP is a leading business and litigation firm with global reach, a strong reputation and a long

history of success.

Trust and Estates Legal Secretary

• Assisted with preparation of Wills, Trusts; Advance Medical Directives, Living Wills, Powers of

Attorney and Letters of Instruction

• Obtained certified copies of wills, Letters Testamentary, Summary Administration

• Assist with the preparation of Estate and Gift tax forms

•

Real Estate Legal Secretary/Paralegal (“Gatekeeper” to counsel)

• Prepared drafts of mortgage and mezzanine loan agreements, revolving and term credit agreements,

security instruments, guaranties, modifications and assignments

• Prepared drafts of credit agreements, acquisition agreements, stock and asset purchase and sale

agreements, security instruments and opinion letters in connection with corporate finance, project

development and merger and acquisition transactions

• Assist in the reviewing of property and entity related due diligence items including title insurance,

surveys, zoning compliance, entity organizational documents, tenant leases, ground leases, estoppels,

subordination agreements, franchise agreements, management agreements, license agreements and

opinion letters.

EDUCATION

American Business Institute – Certificate in Secretarial Studies October1985

TECHNICAL SKILLS

Microsoft Office Suite, (Word, Table of Contents, Table of Authorities, Excel, PowerPoint, Outlook),

BestCase, PACER and ECF systems; Elite Accounting, FileSite; Docs Open, iManage, Constat Contact,

Roomtracker, Visio, SharePoint

LANGUAGES

Spanish: Fluent

Specialize in legal interpretation and translation in English/Spanish and Spanish/English pair language

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