Administrative Assistant Quality Assurance

Janet Jackson

Telephone: 281-***-**** ****************@*********.***

Cellular: 832-***-****

SUMMARY

Task-oriented, Administrative Assistant with strong background assisting

departments with clerical, administrative, shipping/receiving, and

purchasing support. Expertise in managing and prioritizing multiple

projects to meet department and organization needs. Demonstrated ability

preparing and maintaining correspondence, budgets, records, reports,

presentations and follow-up files from locally developed software systems.

Skilled in: MS Office (2003, 2007, 2010), Access, Outlook, LotusNotes,

Livelink, Kofax Scanner, Documentum, FrontPage, iRIMS Records Management,

Visio, AS/400, and SAP RS/3.

PROFESSIONAL EXPERIENCE

CONTRACT ASSIGNMENT, Houston, TX

The Rowland Group - Pinnacle Asset Integrity Services February to

April 2013

Project Assistant

Assisted Asset Integrity Analyst in breakdown, scan and reassembly of

equipment files and photographs for electronic asset system at

Syngentas in Greens Bayou. HASC Basic SafetyTraining required and

completed.

SOUTHERN TANK LEASING INC., Houston, TX

Office Administrator November 2012 to February 2013

Learned in-house computing system (OCI) to set up ordering, receiving,

and tracking of parts inventory. Assisted Human Resources Department

with new hire packages. Trained staff to use barcode scanning

process. Provided specialty parts pick up service from vendors for

tank repair. Released repaired tanks to drivers. Created PDF files of

quotes and POs using deskPDF. Coordinate pickup and delivery of UPS

and US Mail. Assisted payable/receivables staff with coding of vendor

billing and payroll processing. Also provided telephone coverage

between customers and staff.

CONTRACT ASSIGNMENTS, Houston, TX

Robert Half/OfficeTeam - Kinder Morgan CO2 Department January to

June 2012

Admin Asst/WellView Intern

Learned WellView application for well set up, daily drilling

activities, and completion of wells. Using Internet and corporate

procedures acquired knowledge regarding well site safety requirements,

drilling practices and wellbore completion equipment. Knowledge used

to set up and back populate wells based on information provided in

daily drilling reports for Katz (TX) and St. Johns Dome (AZ and NM)

leases. Performed daily drilling audits. Coordinated correction of

WellView audit failures with drilling supervisors/superintendents.

Researched Texas Railroad Commission articles for drilling

requirements.

Robert Half/OfficeTeam - Devon Energy Company July to November

2011

Document Imaging Technician

Used AS/400, Kofax, and LiveLink applications to conduct day-to-day

document imaging activity, including preparation, scanning, image

quality control, boxing records for inactive transfer, preparing

records inventories, and workstation troubleshooting. Wide document

scanning also provided.

Robert Half/OfficeTeam - Booz & Company August 2010

Office Coordinator

Front Desk Receptionist. Coordinate pickup and delivery of Federal

Express and US Mail. Meeting setup and breakdown

LYONDELLBASELL INDUSTRIES, Channelview, TX 1997 - 2009

Purchasing / Department Assistant III (Derivatives Production/Technical)

2003 - 2009

Functioned as department resource for purchasing procedures, site safety

procedures, shipping/receiving process, IT applications and corporate

intranet information. Coordinated materials arrival for turnarounds.

Ordered office supplies and prepared expense reports (XMS/Concur).

. Generated purchase orders and requisitions. Maintained tracking record

of purchase orders generated for each vendor as well as budgetary

information of spending limits for each PO. Researched purchasing

discrepancies. Provided follow-up information to staff questions

regarding delivery of material and payment of invoices. Maintained MSDS

for vendor related material. Maintained departmental AMEX card

purchasing records.

. Recruitment coordination; onboarding of new hires.

. Set up and maintained departmental training records.

. Edited and maintained 800+ production procedures for internal OSHA

compliance. Scanned PCA/PHA documents into corporate archive.

. Operated and compiled departmental record management system according to

keep the organization in compliance with federal laws.

. Meeting and travel arrangements as requested.

Department Assistant II (Quality Assurance Laboratory) 1997 - 2003

Provided administrative support to Quality Assurance Laboratory. Assisted

Superintendent with scheduling and calendaring in Microsoft Outlook.

Maintained purchasing records. Prepared and distributed internal

correspondence. Department contact for site safety committees. Behavioral

safety trainer / coach (BAPPTrack). Internal ISO 9001 Auditor

. Established and supported tracking system for laboratory quality

procedures and work products to meet OSHA requirements.

. Created spreadsheet analyzing absence and overtime rates giving

management better understanding of resource costs.

. Maintained QA Laboratory precursor chemical and lab equipment DEA permit

EDUCATION

. Microcomputer Technology Certificate, San Jacinto College North,

Houston, TX, 2003

. Completed San Jacinto College North Online Courses (CEU):

Administrative Assistant Applications and Introduction to Quickbooks,

2010; Administrative Assistant Fundamentals; Excel 2010 Basic

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