Contract Procurement/Closeouts

Michael Anthony Waters

**** ******** *******, ***. ***

Hyattsville, MD 20782

***********@*****.***

Phone: 301-***-****

Professional

Overview Administering procurement procedures for Firm-Fixed-Price, Labor Hour, Time and Material,

Cost-Plus-Fixed-Fee and Cost Reimbursable Government and Industry contracts from cradle to

grave.

Work

Experience Aerotek April 2013 – Present

Contract Specialist (Contractor for ALION Science & Technology)

• Solicited bids to procure a variety of required goods and services

• Negotiated and administered contracts

• Assisted higher-level employees with contract termination procedures

• Performed basic analyses for various types contracts for accurate titles

• Participated as a team member on an Acquisition Management Review Team or an

equivalent assignment

• Conducted basic procurement procedures and techniques

• Performed commonly used contracting methods and contract types related to pre-award,

post-award and/or price/cost analysis functions to perform well defined and precedent

contract actions

• Analyzed business practices and market conditions to evaluate bid responsiveness,

contractor responsibility and contractor performance

• Presented factual information, composed memoranda, minutes and reports and drafted

contract provisions and supporting documentation

• Created modifications for changes in the awarded contract when applicable

• Solicited sources of supply and analyzed prices, discounts rates, delivery dates,

transportation charges, previous performance, commitments and indications of financial

responsibility and recommended the most advantageous offer

• Assigned work in terms of objectives, priorities and deadlines and provided additional

assistance with new or unusual assignments

• Planned and carried out recurring work using established procedures

• Conferred with the supervisor or higher-level specialists as necessary on technical

problems

• Reviewed contract files and supporting documentation to make sure that the files are

ready for closeout

• Developed contract closeout tracking system to create a daily report of the status of

contracts for closeout

• Ensured contractors and vendors complied with contract requirements and applicable

terms and conditions

• Draft closeout documents that are required to be sent to the Subcontractor for review

and concurrence that all deliverables were received and all invoices paid

• Assists with Defense Contract Audit Agency (DCAA) contract closeouts for fiscal year

2005 thru 2013 for upcoming audit

• Analyzed problematic contracts that required financial reconciliation in order for them

to be invoiced by the client.

• Ensure compliance with the Contractor Purchasing System Review (CPSR) and

corporate policies and procedures

• Ensured compliance with regulations such as the Federal Acquisition Regulations

(FAR) and Defense Federal Acquisition Regulations Supplement (DFAR)

• Interfaced with company offices and/or departments to resolve issues

B3 Solutions, LLC September 2012 – April 2013

Contract Closeout Specialist (Contractor for United States Coast Guard)

• Closed out Firm Fixed Price, Time and Material, Labor Hour, and Cost Plus Fixed Fee

contracts

• Created reconciliation spreadsheets to insure that all information was available to close

out contracts

• Closed out MIPRs (Inter-Agency Agreements) using similar process for closing out

contracts

• Sent certification of work documents to COTR/Program Managers for verification that

all deliverables had been received.

• Sent closeout documents to contractors (release forms) to verify that all payments had

been received

• Created modifications for closeout through PRISM

• Retrieved financial reports from financial system in order to process contracts and

MIPRs for closeout

• Created closeout package with all administrative paperwork required to closeout

contracts and MIPRs

• Contract closeout packages given to Contracting Officer for review for all required

closeout documents before package marked as finally closed

• Maintained spreadsheet of all contracts and their status

• Archived electronic copies of all contract packages that had been closed

DeAnder Associates, LLC January 2012 – September 2012

Contract Closeout Specialist (Contractor for DHHS)

• Created brief spreadsheets as an overview of what was expected in the closing contracts

process

• Created payment spreadsheets with detailed information for Cost Plus Fixed Fee

contracts

• Performed desk audit spreadsheets for calculations for amounts owed to the customer or

has to paid to the contractor before closing contracts

• Populated DRM spreadsheets to show all funds that would be de-obligated from

contracts to be closed

• Closed out Firm Fixed Price, Time and Material, Labor Hour, and Cost Plus Fixed Fee

contracts

• Closed out MIPRs using the same guidelines as closing out all other contracts

• Sent certification of work letters to COTRs/Project Officers for confirmation to close

contracts

• Sent certification of work, release letters and assignment letters to contractors for

confirmation to close contracts

• Prepared fully closed out package for Program Manager to review for final closeout

• Utilized Metaframe Application Portal to access financial application reports such as the

PO Adjustment Report, Open Document File Inquiry, Obligated vs. Paid Line Item

Detail, and Document Payment History Reports

• Create modifications in PRISM for final closeout of contracts

CACI, Inc. September 2008 – September 2011

Contract Specialist (Contractor for US General Services Administration)

• Solicited and acquired contracts for the government

• Negotiated and closed deals

• Evaluated contracts performance to ensure satisfaction for the government

• Extended and negotiated contracts when applicable

• Interpreted terms of contracts and verified the credentials of companies planning to bid

• Ensured that the contract terms comply with company policies (local and regional)

• Reviewed and made notes of proposals and contracts for questions and concerns with

terms and language when necessary

• Introduced amendments to language or terms that were of best interest to the company

or contractors

• Reviewed new drawn up contracts with associates who were knowledgeable about the

services or products being contracted before finalizing for presentation and signing

• Created modification for additions to contracts after the award when necessary

• Acted as liaison between the Program Manager, Customer and Contracting Officer

• Made sure all invoices and billing related issues were forwarded to the appropriate

department

• Maintained workload of all the files to be processed for closeout

• Maintained status of all closeouts on workload

• Emailed documents to the Contracting Officer Representative and Contractor requesting

verification that the contract file is ready for closeout

• Verified with the subcontractors that all levels of support as the subcontractor have been

completed before closing out the contract with the primary contractor

• Created closeout modifications

• Combined all received closeout documentation into a closeout package for review and

signature of the Contracting Officer

• Sent approved and signed closeout packages to all parties that were a part of the

distribution list for appropriate closeout actions to be taken as the final step

Education Strayer University, Washington, D.C. January 2008 - Present

Degree: Bachelors of Arts (Expected Graduation December 2014)

Major: Business Administration

Concentration: Business Management

Strayer University, Washington, DC

Degree: Associates of Arts

Major: Business Administration

Concentration: Business Management

Key

Professional

Skills

• Sound knowledge in analysis of contract terms and conditions

• Excellent communication and interpersonal skills

• Ability to adapt to cyclical work loads

• Proficient in office computer usage

• HSPD-12 badge credentialing

• Well versed in office management

• Comprizon

• PRISM

• FPDS-NG

• CAS Financial Reports

• Pegasys

• Core Accounting System (CAS)

• Finance and Procurement Desktop (FPD)

• Contract Information Management System (CIMS)

• Workflow Image Network System (WINS)

• JAMIS

• CKIS

• SharePoint

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