Administrative Assistant High School

Katherine Spina

Administrative Assistant

New Milford, NJ

*********@***.*** - (201) 458- 2214

To obtain a challenging position compatible with my interests, education, and experience that will provide me

with an opportunity for future growth and advancement as well as benefit your organization.

WORK EXPERIENCE

Administrative Assistant

CSR Consulting - April 2011 to March 2014

Administrative Adeptly handled administrative matters including screening calls, managing calendars, planning

meetings, making travel arrangements, composing documents and organizing offices for efficiency.

• Communications: Interact professionally with all levels of staff and maintain the highest level of confidentiality;

known for tact and diplomacy in handling sensitive issues.

• Computers: Considered a "power user" of Microsoft Office; quickly learn and master new technology.

Admission Coordinator/Administrative Assistant

Woodcliff Lake Health and Rehabilitation - Woodcliff Lake, NJ - March 2010 to December 2010

March 2010 - December 2010

• Assisted and reported directly to facility owner

• Supported and helped organize start up procedures for new facility

• Maintained admission guidelines

- Wrote, updated, and recommended changes to admission criteria, policies and procedures

• Marketed programs and facilities

- Prepared and provided informational brochures and welcome packets

- Hosted in house support groups

- Conducted tours

- Participated in marketing events

- Generated weekly/monthly marketing reports

• Interfaced and collaborated with interdisciplinary team (Occupational Therapists, Physical Therapists,

Dieticians, Nurses, Physicians etc)

• Screened all prospective patients

- Obtained applicant information

- Interviewed patients and/or family members

- Assessed patients medical condition vs. admission criteria

- Verified clients insurance benefits and financial assets

- Created and distributed appropriate admissions paperwork

- Participated in weekly meetings (Care plan, Utilization Review)

- Coordinated medical, psychological, social and other supportive services to patients/families

• Completed admission paperwork (HIPPA, Admissions Application, Admission Agreement, Medicare/

Medicaid, and private insurance forms)

Director of Admissions

CareOne at Teaneck - Teaneck, NJ - February 2007 to December 2008

Assisted with facility start up activities

• Supervised both full time and part time employees

• Screened all prospective patients

• Acted as patient/family liaison

- Followed the status of prospective patients and referrals

- Responded to inquiries

- Helped settle disputes

- Recommended changes in service policies and procedures

- Generated follow up communication and surveys on all former clients

• Performed administrative duties

- Data entry

- Ordered medical equipment

Therapeutic Recreation Intern

Andrus on Hudson - Hudson, NY - September 2006 to November 2006

Became familiar with agency and facility philosophies

• Completed initial and quarterly assessments on residents

• Collaborated with the facility interdisciplinary team

• Created, planned and implemented leisure programs

• Motivated clients to participate in activities

• Evaluated and documented client progress

• Attended care plan meetings

• Completed four patient case study/assessments per internship requirements

• Supervised special event planning and professional conferences

• Participated in professional in service workshops and conferences

Assistant Director Summer Day Camp

Tenafly Recreation Commission - Tenafly, NJ - June 2003 to 2004

Reported to Director

• Organized and supervised camp counselors, staff, and campers

• Created and scheduled daily activities and trips for campers

• Supervised field trips

• Prepared time sheets and schedules for counselors

• Completed evaluations for all staff members

• Inventoried and purchased supplies

• Performed office duties computer, phones, faxes, filing

• Interfaced with parents

Strengths &Skills

• Microsoft Office: Word, Excel, Outlook

• Excellent communication and interpersonal skills

• Ability to be organized and multitask effectively

• Working knowledge of managing effective client services

• Self motivated and a creative thinker

EDUCATION

Saint Thomas Aquinas College - Sparkill, NY

2006

Ohio Wesleyan University - Delaware, OH

Tenafly High School - Tenafly, NJ

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