Administrative Support or Supervisor
Resume:
Katy, TX ***** 281-***-****
Cell:
Angela Caliandro
Summary Honest, dedicated, self-motivated, detail-oriented, mature, wide variety
of office skills and experience, follows instructions, works well on own
or in team environment, excellent proofreading and editing skills,
accounting skills and background, flexible and friendly.
Experience Aug-2011 - Present Superior Energy Services Marine Technical Services
Houston, TX
Project Administrator/Coordinator
Hired as project secretary and promoted to project
administrator/coordinator in first month of employ to supervise the work
of two project secretaries. Assist primarily the project manager in
coordination of Arctic Containment System project, a petroleum
containment system onboard an ice-classed vessel serving as secondary
intervention for drilling in the Arctic waters offshore Alaska.
Secondarily assisted the executive assistant/office manager in her
duties.
Most recently, under new management, performing duties of office manager
whose position was eliminated. In addition to normal duties,
responsible for onboarding and termination of contract employees, IT
liaison, management of facilities, administrative support to all office
staff (approximately 30), ordering all supplies, liaison with all
facilities vendors, maintaining conference rooms and calendars, etc.
After construction of vessel, assisted former project manager/reassigned
as project controls manager with facilitating weekly meetings and action
item list to clear up pending project controls issues including quality,
HSE, document control, and cataloguing vendor data, commissioning data,
and spare parts data. Expense reporting for project controls manager.
Conceived and implemented project templates for minutes of meetings,
sign-in sheets, action item lists, weekly reports, agendas, memos.
Facilitated flow of documents from originators through format, review
and approval to document control. Responsible for format and editing of
HSE, quality, engineering and operations documents.
Office tasks such as taking minutes of meetings, scanning documents and
drawings, coordinating luncheon meetings for staff and clients, expense
reporting for project controls manager, and assisting office staff with
IT issues.
Worked with executive assistant/office manager to purchase office
equipment/supplies for and set up facilities for separate office
location for department in November 2011.
Software use: Microsoft Office Suite, Adobe Acrobat, PDK and Replicon
timekeeping software.
May-2010 - Jun-2011 Oceaneering International Inc. Houston, TX
Databook Administrator
Created manufacturing databooks. Analyzed and interpreted format
requirements to ensure compliance with customer and OIE specifications.
Examined quality record documents and verified completeness. Conferred
with document originators or engineering liaison personnel to resolve
discrepancies and compiled required changes to documents. Assisted
quality records management.
Assigned to work with PRS (Pipeline Repair Services) to implement
quality management system in the development of the department's
databooks working with project engineers and managers, design engineers
and inventory manager.
Software use: Microsoft Office Suite, Novell Groupwise, Google Mail,
Adobe Acrobat, Sharepoint, Peoplesoft and Enovia PLM.
Nov-2008 - Aug-2009 Mustang Engineering LLC Houston, TX
Survey Technician
Supervised payroll, timesheets, expenses and accounts payable vendor
invoices for survey department of pipeline division using Webtime and
Excel software.
Supervised the work of two administrative assistants.
Assisted survey department manager and administrative supervisor.
Feb-2001 - Sep-2008 WEST Engineering Services Brookshire, TX
BOP (Blowout Preventer) Operations Coordinator
Supervised BOP department administrative staff (two to three
administrative assistants).
Supervised flow of work for BOP department from initiation of jobs
through field inspection to delivery of final report information on
wellhead control equipment to operators of offshore and land rigs.
Assisted internal BOP operations staff (three to five
engineers/technical specialists) and the surveyors/inspectors in the
field (approximately 25).
Trained surveyors/inspectors on BOP office procedures, Word, Excel,
Paintshop Pro and Adobe.
Responsible for final report review and creation of Acceptance Test
Procedures (ATP's) as described below in Administrative Assistant
section.
Compiled rig data packages from previous surveys/inspections that
included rig inspection history and equipment data.
Assisted technical staff with development of BOP department office
procedures and procedures for updating and keeping track of rig history
data and daily and final report processing.
Worked closely as single point contact with software development company
in development of custom software for creation of ATP's. New software
cut time in half for automatically generated Excel document that
includes specific customer requirements, regulatory requirements and
equipment-specific audit points.
Knowledge of subsea drill through equipment for offshore exploration and
production rigs - from wellhead equipment, to BOP stack assembly, riser,
diverter, choke manifold, BOP control system and mud-gas separator
including Cameron, Hydril and Shaffer equipment specific.
Software experience as listed below in Administrative Assistant section.
Administrative Assistant
Final report review for operations department - editing and formatting
of technical reports and ATP's for offshore rig assessments of blowout
prevention/well control equipment and drilling equipment.
Creation of ATP's along with rig data packages for the
surveyors/inspectors in the field.
Filled in for operations/mobilization coordinator coordinating schedule
and mobilization of surveyors/inspectors of offshore rig BOP and
drilling systems equipment.
Technical document control.
Managed and archived electronic and hard copy data.
Assisted internal operations staff (three engineers) and field
surveyors/inspectors (approximately 15).
Duties included word processing with Microsoft Word, working with
spreadsheets in Microsoft Excel, presentations using Microsoft
Powerpoint, updating client records in Goldmine database (marketing
software), working with images in Paintshop Pro, creating HTML files in
Dreamweaver, creating and editing documents in Adobe Writer and
researching on the Internet.
Executive Secretary to President/Owner until Jan-02 when admin staff was
restructured and was moved to work primarily for operations dept.
Assisted marketing staff including domestic/international client
contact, handled luncheon meetings, private parties for staff and/or
clients.
Feb-2000 - Jan-2001 The Brookwood Community Brookshire, TX
Assistant to the Assistant Director, Development
Assisted development staff for privately funded non-profit organization
and provided experience in editing of proposals/reports, management, and
office procedures.
Duties included word processing with Microsoft Word, working with
spreadsheets in Microsoft Excel, using Microsoft Publisher and some
Powerpoint, managing filing system and Black Baud - The Raisers Edge
database (fund-raising software), researching on the Internet.
Jul-1998 - Jan-1999 Universal Seismic Services Houston, TX
Operations Department Secretary
Assisted Seismic Data Acquisition operations and marketing staff.
Duties included word processing with Microsoft Word and working with
spreadsheets with Microsoft Excel.
Filled in for Executive Secretary to President/CEO and CFO and for
Receptionist.
Jan-1995 - May-2000 StratEx Venture I, LLP Houston, TX
Bookkeeper and Administrative Support
After closing of office for StratEx/Strategic Exploration Inc.,
continued to work part-time from home.
Bookkeeping and generation of financial statements for three separate
entities.
Administrative duties including health insurance, profit share plans,
word processing.
Jan-1982 - Jan-1995 StratEx/Strategic Exploration Inc. Houston, TX
Operations Supervisor
Implemented and maintained all office policies and procedures.
Responsible for in-house computerized networked system including
graphics, accounting, spreadsheet, database and word processing
programs. Designed, developed and supervised custom databases created
for the sale of seismic data.
Supervised office staff including secretarial, technical, accounting and
marketing.
Marketing including development of proposals, contracts and seismic data
license agreements and inside sales.
Responsible for all seismic data management including storage,
inventories, etc. In-house liaison with clients and contractors.
Responsible for all office expenditures including supplies, furniture,
office equipment, maintenance agreements, etc. In charge of all client
events: hospitality functions, meetings, trips, etc.
Accounting responsibilities included cost and revenue accounting,
presentation graphics, supervision of payroll and payroll taxes, A/R,
A/P, and financial statements for various entities and all major
accounting projects.
Aided in administration of all insurance related matters including
health insurance, workman's compensation, etc.
Education High school diploma.
Attended courses at Houston Community College and various technical
seminars.
Certified as Professional Secretary in 1990's.
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