High School Office

Rebecca deVries

**** ****** *****, *** *******, TX 78261 Mobile Phone: 951-***-**** E-Mail:

**************@*****.***

Objective

I am looking to fill the position of Administrative Assistant. For the past seven years I was employed as the

Performance Coordinator for a very busy university School of Music. I have recently relocated to the San Antonio

area to be close to family. I am a hard worker, quick learner, work well with people, thrive independently and/or as

part of a team. My work ethic is extraordinary. I will be an asset to your company.

Experience

Performance Coordinator, California Baptist University, Riverside, CA June 2007 - current

• With very little supervision, I was responsible for finding performance venues, heavy phone

work to make new and maintain old contacts (customer relations), securing bookings,

preparing contracts, follow up calls, correspondence, promotional packets, performance

group schedules, ordering and organizing a complicated transportation schedule for local

and national travel, publicity, receiving and processing offerings and sales transactions,

keeping online information updated, managing of student leaders, and coordinating with

churches for the School of Music which entails 15 performance groups, involving close to

600 students, and encompassing approximately 400 events within a twelve month period.

This involves heavy work in our school’s database FileMaker Pro, Excel, Word, Outlook, and

web search engines, scanning, faxing, e-mailing, and great communication skills; written,

over the phone, and in person. For many outsiders, the first impression of the School of

Music was typically resting on my shoulders. I was also trained to accept and review new

hire information (such as I-9) for student workers.

• I assisted our Dean, Assistant Dean, faculty, adjunct faculty, and fellow office workers with

general office tasks as we worked as a team, assisted a steady stream of students requiring

guidance and/or assistance for various reasons. I also assisted any visitors and walk-ins to

make them feel comfortable, answer questions, provide information, and handled recording

sales.

•

Clerk Typist II (Attendance Clerk), El Cerrito Middle School, Corona, CA July 2003 – June 2007

• I set up and established the Attendance Office for a brand new school, tracking and reporting

for close to 1,300 students, was appointed STAR Testing organizer due to my exemplary

organizational skills and attention to detail, responsible for tracking Mandated Cost,

scheduled and coordinated Facilities Usage, back-up for secretary, receptionist, and health

clerk, provided clerical assistance to Assistant Principal and Student Advisor, assisted

Counselor with various duties, published school newsletter, mailroom organization, training

of student office aides and guest clerks, Social Committee Officer, use and maintenance of

office equipment, greeted and assisted parents, assisted teachers and security with various

tasks.

Clerk Typist II (PT- Receptionist) Foothill Elementary School, Corona, CA November 2001 – June 2003

• Front desk receptionist for busy elementary school office of 1,600 students, data entry, mail

sort/distribution, phones, SAT/9 test coordinator, general office, incoming Cumulative

records, classroom assignments, rotations, and phone lists for year round school, mailroom

organization.

Clerk Typist II (PT – Activities Office) Norco High School, Norco, CA November 2002 – June 2003

• I was the “extra hours” clerk that assisted the Activities office with answering phones,

assisting students, ticket inventory, filing, organizing back-up documentation for accounting,

and data entry.

Office Manager, Full Service Machine, Corona, CA August 1997 – November 2001

• One person office running all aspects of the machine shop office, including receptionist,

accounts payables and receivables (QuickBooks & Appletree), payroll, data entry, reports,

mail, ISO900 procedures, supplies, records, correspondence, blueprint filing system, job

scheduling and tracking, assisting the owner and shop foreman with any other clerical

needs. The majority of our work was for Boeing so accuracy and attention to detail were

imperative. At one point, I did have a part-time office assistant that I was responsible to train

and supervise.

Other Experience

Pep Squad Advisor, Norco High School, Norco, CA May 2000 – May 2002

This position involved the oversight, scheduling, and organization of the 42 member Pep Squad, all activities,

practices, competitions, P.E. class, coordination/booking of travel arrangements for competition trips,

communication with school staff, parents, and the community. Good communication skills were imperative for our

success, and my squad won first place in competition. I also provided extra hours for the Activities Director by

providing accounting back-up and assisting students.

Community / Volunteer Service

• Selected for “Spotlight on Wellness” for the CBU Recreation Center Newsletter 2014.

• CBU students nominated me for “Staff Member of the Year” in 2011 and 2012.

•

• Olive Branch Community Church, Corona: Baptism Coordinator 2011-2014, Child Dedications Hostess

2012-2014, Assistant to the Christmas Choir Director 2010 - 2013

• Pave the Way Youth Mentoring Program, Corona Police Department: Volunteer Mentor 2004 – 2007

• Norco High School Choral Association: Parent Volunteer, Competition Trip Chaperone 2003 – 2005

• Canyon Church, Anaheim Hills: Annual Banquet Committee 2005, Sisters in Spirit Committee 2005, Phone

Tree Coordinator 2005, Junior High & High School spiritual mentor, Ladies Retreat Speaker 2004, Second

Harvest Food Bank

• Empire Pageants (Corona Chamber of Commerce), Miss Corona Pageants and Miss Lemon Festival

Pageant (Corona Heritage Foundation): Volunteer 2000 – 2004

• Organization of Washington Elementary School’s First Annual Health and Safety Fair, March 1993, Lydia

Wells, Principal

• Recipient of Honorary Service Award, Washing Elementary School 1993 and El Cerrito Middle School 2005

• Voted Classified Employee of the Month both in March 2006 and April 2006 by school faculty/staff

• Member CSEA 2001- 2007

Skills

General office skills include: strong organizational skills, typing 60+ wpm, filing, reception, maintaining schedules

and calendars, mail sort/distribution, 10-key by touch, letter composition, strong verbal skills, accounts

payables/receivables, fax, scan, e-mail, computer skills including programs such as Mac Computer systems, Word,

Works, Excel, Outlook, One Write Plus Accounting, QuickBooks Pro Accounting, PowerPoint, e-mail, Print Shop,

FileMaker Pro, WEB Tools.

References available upon request.

Contact this candidate