Engineer Project

*. General

Document

MIS Specialist,

Position Title and No. :

Controller

Name : Saqib Azmi

10th August 1972

Date of Birth :

Nationality : Indian

Country of Citizenship / Residence : India

Experience Key Features

As a Document Controller & Management Information System, Control of

Document Controller & MIS documentation in/out flows to ensure information is updated.

Set up and configure a document control system, ensuring that it is

tailored to suit the needs of the project and as well as meet the

Quality Standard of ISO 9001:2008 – Clause 4

Organize & Maintained Electronic Management System (Computer

based document controlling)

Maintenance of accurate records of all drawings and other

construction documents issued by consultants and contractors

through each stage of the project. Process a large number of

documents daily, including a thorough QA check, printing and

review/ distribution, and electronic forwarding to create an accurate

and comprehensive audit trail.

Communicate to the Project Team the abilities of the document

control system and provide training, technical and procedural

support for all users.

Ensure to reach Top Level Management summaries reports of each

section.

General administration (to a high standard), including typing, distribution,

Secretary to Executives

copying and filing general correspondence. Documents can range from

(Team Leader, HODs etc) general correspondence to key project related information.

Controlling Data Entry work

Electronic Data Processing

Coordinate with the Project Managers and Engineers of other disciplines

Technical Assistant regarding project planning and scheduling, implementation and

monitoring of actual progress.

Assist the Civil Engineer in checking of Contractor's billing based on

actual accomplishment and prepares accomplishment report.

Good Compiling skills, Capability to collection the data from the site,

Preparing of Progress Reports etc. and other useful Information.

Assist to Quality Control Engineer in Laboratory for Testing and

preparing the reports.

Reconciliation of materials, Interim Payment Certificates, Monthly

Progress Reports, Computation of Progress etc, Comparison of

Quotations other assistance.

Well adept knowledge in the Administration duties i.e. HRA Division,

Office Administration

Accounts Division and Controlling running vehicles and machineries

others

Compilation of Procurement and consumption, prepare comparative

Store/ Procurement

statements of different vendors, Indents

Maintained the Attendance of Staff and Leaves etc

HR – Admin.

Basic knowledge of drawings in Auto CADD and other drawing software.

Others:

Works in MS-Project.

2. Education

Degree : Bachelor of Science

Specialization : Maths

Year of Passing : 1994

University : Agra University, Agra

Degree : Advance Post Graduate Diploma

Specialization : Computer Information Management.

Year of Passing : 1995

University : U.P. Electronics Corporations UPTRON

Certificate course in Advance Unix from

Other Training

CEDT. Mohali

Cert. Course of Advance Web Page

Development

Cert. Course of AutoCAD and MS Project.

Foxpro, MS-Access, SQL, COBOL, V.

BASIC, C++

W indows NT, Novell Netware, Window 2000

3. Employment Record Relevant to the Assignment

Employing organization /

Position / Contact Info for Ref. Country / Summary of activities performed

Period

(contact info. of last 3 yrs Location relevant to the assignment

assignments)

Employing Organization: L & T

Nov 2013 India / Controlling the all PRWs bills through

– Till Haryana

Infrastructures EIP (Electronic Information Package) as

Date well as manually scrutiny, Raised the

Title/ Position: Assistant to Planning

RFI as per Approved Work Program and

Section RFI – Information Monitoring

maintained the Data of RFIs.Support to

Employer Contact Information:

Quantity Surveyor for preparing the IPCs

Name of Person: Mr Roshan Jacob

like reconciliation of materials or work

Position: Planning Engineer

done etc.\

Tel: +91-83-96-010***

Employing Organization: PNC

Oct 2010 India / Agra Structure in preparing for various

– Oct technical documents and analysis for

Infratech Ltd, Agra

2013 Tendering purpose. Monthly

Title/ Position: Technical Assistant

Progress Monitoring, Cash flow &

cum Document Controller (HOD

Purchasing Monitoring and

Structure)

Controlling Documents Out & In flow

Employer Contact Information:

of Structure Section with ISO

Name of Person: Mr R.M. Khanduri

Position: HOD – Structures

Tel: +91-96-90-001***

Email: aceviz@r.postjobfree.com

As a Document Controller & Management

Employing Organization:

Dec 1999

Information System, Control of

Intercontinental Consultants and

– Oct

documentation in/out flows to ensure

Technocrats Pvt. Ltd., New Delhi.

2010 information is updated.

Title/ Position: Computer Senior

Assistant (Division - Management Set up and configure a document

Information System of the Team control system, ensuring that it is

Leader Office). tailored to suit the needs of the

project and as well as meet the

Quality Standard of ISO 9001:2008 –

Clause 4

Organize & Maintained Electronic

Management System (Computer

based document controlling)

Maintenance of accurate records of

all drawings and other construction

documents issued by consultants

and contractors through each stage

of the project. Process a large

number of documents daily, including

a thorough QA check, printing and

review/ distribution, and electronic

forwarding to create an accurate and

comprehensive audit trail.

Communicate to the Project Team

the abilities of the document control

system and provide training,

technical and procedural support for

all users.

Ensure to reach Top Level Management

summaries reports of each section

Employing Organization: Public

Mar 1998 Data handling (Compilation of

W orks Department, (Zonal Office,

– Nov received reports from the all

Under Chief Engineer)

1999 District’s Executive Engineer’s

Title/ Position: Assistant E.D. P. In

offices and sent to Engineer-in-

charge

Chief in Lucknow.

Financially data, Salaries, letters

and some required programming.

4. Membership in Professional Associations & Publications:

Membership

o Nil

Publication

o Nil

5. Language Skills

Speaking Reading Writing

English Excellent Excellent Excellent

Hindi Excellent Excellent Excellent

6. Details of the Job Profiles

Reference to Prior Work / Assignments that best illustrates capability to handle the assigned

tasks

Name of Assignment or Project: Delhi – Agra NH-2 Highway Six Lanning Project

Year: Nov 2013 – till date

Name of Assignment or Project: Construction of Laning of Delhi – Agra Section of NH-2 From

Km 20.0 to Km 200.00 in the State of Haryana/ UP under NHDP PHASE-V on DBFO of Pattern

Year: Nov 2013

Location: Faridabad, Haryana

Client: National Highway of India

Main project features: Project was awarded to Reliance Infrastructure Ltd from NHAI and L&T

works as a EPC Contractor. Project Cost 2000 Cror and Length – 200 Km from Delhi to Agra NH-2.

Position Held: Assistant to Planning Section for RFI (Request for Inspection) – Information

Monitoring

Activities performed: Responsible for:

Controlling the all PRWs bills through EIP (Electronic Information Package) as well as manually

scrutiny

Raised the RFI as per Approved Work Program and maintained the Data of RFIs and Monitoring

the status.

Support to Quantity Surveyor for preparing the IPCs like reconciliation of materials or work done.

Name of Assignment or Project: Construction of Agra Pipe Bridge project, Yamuna Bridge

Project and Express Way (JICA Funded)

Year: Oct 2010 – Oct 2013

Location: Uttar Pradesh, India

Client: U.P. Jal Nigam

Main project features: The project Includes:

Agra Pipe Bridge Project under UP Jal Nigam, the bridge is constructing for Water Pipe Line of

carrying out Ganga Jal from Gaziabad Site. This Japan funded Project.

2 Lane Bridge of at Tundla.

Chambal Bridge and 3 other Bridges at Dholpur

Rampur (ROB).

Gaziabad Aligarh Expressway, Kanpur Kabrai, Barely - Almora and Agra By pass Projects also

consulted by HOD – Structure as a HO level.

Position Held: Technical Assistant cum Document Controller (HOD Structure)

Activities performed: Responsible for:

Assist to HOD Structure in preparing for various technical documents and analysis for Tendering

purpose.

Controlling Documents Out & In flow of Structure Section with ISO Standard.

Store, Purchase, Admin & Accounts of two projects Agra Pipe Bridge Project (Ganga Jal Project

of UP Jal Nigam) and Yamuna Bridge, Tundla.

HO structure section control all structures project of the company, there are monitoring of the

progress, procurement, auditing of store & accounts, approvals of drawings, source approvals,

fund requirements etc., coordination to various clients, controlling of payment schedule of PRWs,

and consulting in major issues of the sites.

Name of Assignment or Project: Construction of Various Road & Expressway

Year: Dec 1999 – Oct 2010

Location: Uttar Pradesh, Andra Pradesh, India

Client: National Highways Authority of India

Main project features: The Project Includes:

Independent Consultancy Services for Design, Construction, Development, Finance, Operation

and Maintenance of 4/6 laning of Hyderabad-Vijayawada Section from Km 40.000 to Km 221.500

of NH-9 in the state of Andhra Pradesh under Contract Package No. NHDP-III/BOT/AP/01.

Project Management Consultancy Yamuna Express Way from Km 56.00 to Km 110.225.

Supervision Consultancy Four Laning and Strengthening of Existing Two Lane carriageway from

Agra to Makhanpur Section of National Highway No – 2 (Km 199.00 to 350.50)- (Grand Trunk

Road Improvement Project, World Bank Funded) being supervised by Intercontinental

Consultants & Technocrats Pvt. Ltd. at Agra.

Four Laning and Strengthening of Existing Two Lane carriageway of Km 8.00 to 24.00, Agra –

Gwalior Project, Package NS/4 had Supervised by Intercontinental Consultants & Technocrats

Pvt. Ltd at Agra.

Position Held: Computer Senior Assistant (Division - Management Information System of the

Team Leader Office (Document Controller, Secretary of TL, MIS, assistant etc.)

Activities performed: Responsible for:

As an Assistant Document Controller:-

Assistant to Senior Document Controller of complete and full-fledged Documentation

Management System. The documentation required to be managed by this system includes,

complete range of technical documentation like drawings, reports, calculations, technical

specifications, purchase requisitions generated from the design / construction phase, which are

further utilized for as-built documentation / final hand-over dossier.

Co-ordination with client, engineering contractors, joint venture partners, subcontractors &

project management team and other internal departments for documentation related issues.

Strict adherence to the internal & client provided documentation procedures.

Highlight areas of concern, define and / or assist in defining corrective action plan.

Control all incoming and outgoing drawings / documents etc. Ensure timely issuance &

distribution of all the drawings / documents with correct revisions to all parties as detailed in the

distribution matrix contained in project procedures.

Produce reports as required by management & other parties from time to time. Ensure all

project documents/drawings & correspondences are available in paper version & electronic

version (scanned & native format).

Interfaces with all concern Engineers to ensure that the requirements of the documents for

projects are properly handled and their outstanding and pending issues are resolved in timely

manner

Prepare final dossiers indices for client approval, arrange final handover dossiers as per the

approved indices for onward submission to client through company certification engineer.

Responsible for organizing and conducting archiving & disposal of project files as per

contractual requirements & in-house procedures at the end of the project

To ensure the issued document should be reached only concerned engineer or vendor.

To maintain the database management system by the own software.

Responsible to collect all technical details from various department and logging in to

spreadsheet.

Prepare reports from the document register as required.

File all superseded documents

Technical documentation as received (for review, comments, information).

Documents receipt, issuing transmittal

Receiving all relevant location documentation and ensures the technical documents are stored

properly and creates efficient data storage/filing

To ensure the issued document should be reached only concerned engineer or vendor.

Electronic documents submission & return comments thru GDBMS portal from

vendors/suppliers.

Responsible to organize the documents.

Preparing the outgoing transmittal (external) according to procedure for the team.

To check the transmittal after uploading the documents.

Interfaces with all concern engineers to ensure that the requirements of the documents for

projects are properly handled and their outstanding and pending issues are resolved in timely

manner.

To review the procedure of document controlling must be once in a month. To make the

feedback report once in a week.

Notifying to status of each documents whether the Information or review and approval.

Receiving all relevant location documentation and ensures the technical documents are stored

properly and creates efficient data storage/filing systems. Developing and maintains an upto

date efficient systems.

Preparing report of books regarding the approval, pending work.

Implement document numbering system and document management system

As an Assistant of Management Information System:-

Maintained and operate the computerized package of management information system cpmis

have contained important and useful information about the project at a glance.

As an Computer Assistant and Technical Assistant:-

Collection the data from field engineers and contractors (i.e. daily work programme, daily

diary of field engineers, labors, equipments, hot mix plant reports, etc.) day to day and

compilation and preparation of daily, weekly, fortnightly, projected / actual reports,

voluminous and contractual reports like monthly progress report, engineering report, and

quarterly report under headship of the quantity surveyor and team leader.

Prepared a daily planned and achieved works report (it is evaluation of per day cost of the

daily work done according to BOQ rates) under headship of concern fees, highway engineer

and resident engineer and also prepared another comparatively statement in between the

contractor’s submitted that report and our prepared report that is called ‘monitoring of daily

planned and achieved works report’.

Maintained the database of actual status of the receipt and consumption materials at site,

approval of materials and other submittals (process and status). Prepared database of

approved, operational and close borrow area, status and complied properties of quality

control tests and independent test results (internal & external lab), maintained the project

quality plan’s format. Compliance of Quality audit documents etc. under headship of QCEs

and materials engineer.

Monitor the status of working drawings etc. submitted by Contractor for approval. Prepared a

status report each of various activities of Highways in the MCW, Service Road, Culverts,

Drains, Obstruction Removal, TBMs, FRLs, OGLs. Other all various type data in Highways

related. Compliance of Site Instructions issued by FEs, Pictorial representation of the Stage

Approval after approval through RFIs under headship of Quantity Surveyor, Highway

Engineer and Resident Engineer.

Prepared a Pictorial Status of Bridges, keeping all-important documents like Drawings,

Concreting records, BBS, Soil Reports, Lateral / Vertical Test Reports of piles, different types

of estimates and abstract under headship of Bridge Engineer.

Prepared Monthly / Quarterly Environmental Report, Relocation of religious structures and

Median Plantation inventory, Accident Data record and Monthly Pollutions Report, Progress

of HIV/AIDS campaigning at the Villages and Dhabas in Highway and Temperature Report

under headship of Environmental Officer.

Maintained the ‘S’ curve according to the percentage of the BOQ items wise which has been

evaluate by QS or F.E.s and PERT and GENT Charts of the work programme through MS –

Project which showing the target of daily routine under assisting of Quantity Surveyor and

maintain the records like Variations, EOT, DRB etc.

Interim Payment Certificate: I assist to QS for Operational activities and Operate the IPC’s

Software for preparing the IPC.

Taking dictation from Resident Engineer and Other All Key staff as per requirement.

Preparing the slide presentations, site’s photographs and video recording through video

camera etc.

Internet browsing and all activities of the computer related like CD’s backup, scanning etc.

Develop some operational and functional mini programmes using HTML, Visual Basic etc.

Going to the site with Field Engineer or surveyor, E.O. for supporting the data collections etc

as per requirement.

Keeping the MBs and Abstract books, Maintained Issued Drawings Register etc

Keeping track on daily vehicles running and looking after all middle management level works

of the office administration (Salary, Appraisal Stationary, Inventory status etc).

Name of Assignment or Project: Agra Zonal Office

Year: Mar 1998 – Nov 1999

Location: Agra

Client: Public Works Department, (Zonal Office, Under Chief Engineer)

Main project features: The main project component included Agra Zonal Office have controlled/

monitored and approvals of funds for Intercity & Villages Roads of 7 Districts under head ship of

Chief Engineer, PWD.)

Position Held: Assistant E.D. P. In charge

Activities performed: Responsible for:

Data handling (Compilation of received reports from the all District’s Executive Engineer’s offices

and sent to Engineer-in-Chief in Lucknow.

Financially data, Salaries, letters and some required programming.

6. Contacts

Phone No -941*******

Email -aceviz@r.postjobfree.com, aceviz@r.postjobfree.com

Address (Present Project Address) :

S-S 303, BSNL Wali Gali, Baghat Singh Crossing,

Shaheed Nagar. Agra

(Permanent Address) :

32/25, Old Kutloopur, Rakeb Gunj,

Agra

(Saqib Azmi)

Date : 01.04.2013 Place : Agra

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