Administrative Assistant Director

CYNTHIA L. NAGY

**** ****** **** • Concord, OH

440-***-**** • *****.******@*****.*** • www.linkedin.com/in/cynthianagy/

ADMINISTRATIVE / LEGAL ASSISTANT

Administrative Assistant with legal skills. Expertise in gathering and organizing information, and

other documents. Prepares documents and handles litigation files as directed. Conducts legal

research and recognized for effective interpersonal communication skills, creativity and ambition.

Competencies:

Annual Reports Subpoena Response

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Proxy Statements Corporate Minutes

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Database Management Filings

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Affidavit Preparation Report Preparation

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Confidentiality Notary Services

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Travel Arrangements Lexis Nexis

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PROFESSIONAL EXPERIENCE

PARK OHIO INDUSTRIES, INC., Mayfield Heights, OH 2005 to present

Certified manufacturer of custom molded products and services.

Legal Department Executive Assistant

• Prepare Board of Director & Shareholder minutes resolutions.

• Maintain corporate minute books.

• File all annual reports for domestic, foreign and international subsidiaries.

• Handle state filings including new and foreign registrations, name changes, amendments,

d/b/a’s, TM’s, mergers, certificates of authority to do business, withdrawals, certificates of

good standing.

• Apply for Federal ID numbers.

• File Franchise Tax Returns.

• Maintain legal matter management database program tracking company information.

• Prepare and assist with documentation for acquisitions and divestitures of companies.

• Maintain domestic and international organizational charts.

• Prepare affidavits, Power of Attorneys & director minutes enabling agents of company

permission to change vehicle titles, obtain new vehicle registration, in different states.

• Prepare and submit Form’s 3, 4 & 5 filings for Executives & Directors.

• Set up and track transaction logs on Executive and Director’s stock activity.

• Maintain breakdown of all stock grants, exercises and forfeitures.

CYNTHIA L. NAGY PAGE 2

Send list of grants to Third Party Administrator when stock granted.

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Maintain shareholder and Director restricted stock, stock options and stock agreement files.

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Run monthly reports of restricted, option and ISO shareholders for accounting department.

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Assist accounting department opening bank accounts for subsidiaries in foreign countries.

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Send out quarterly press releases.

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Maintain executive, shareholder, director and company files.

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Assist with preparation for annual shareholder meeting.

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Assist with preparation of proxy statement and annual report.

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Prepare document of all executive and director’s shareholdings to be reported in the proxy.

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Answer all subpoenas for employment records, gather information and respond.

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Inform shareholders of share exercise dates, prepare documentation and perform all necessary

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procedures involved with transactions.

Maintain breakdown of all Board of Director, Audit Committee, Compensation Committee and

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special compensation meetings, as well as retainer fees for Board Members including

attendance and invoices.

Prepare breakdown of annual payment history for each Director for Accounting Department.

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Create historical breakdown of subsidiaries owned by the company.

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Prepare confidentiality agreements and non compete agreements.

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Provide notary services company wide.

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Process legal invoices through legal invoice database and run reports.

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SCOTT TECHNOLOGIES, INC., Beachwood, OH 1997 to 2005

Subsidiary of Tyco International, Inc., formerly FIGGIE INTERNATIONAL.

Executive Administrative Assistant to VP, General Counsel and Secretary

• Maintained legal matter management database.

• Processed legal invoices through legal invoice database, tracked expenditures on a monthly

basis, provided monthly and quarterly reports on expenditures.

• Maintained contract database.

• Opened new legal and claim files.

• Closed old legal and claim files and sent to offsite storage.

• Maintained and kept track of record retention for the company.

• Backed up file server on a daily basis.

• Monitored office security key access system

• Maintained legal matter management database.

• Conducted Legal Research through Lexis Nexis.

• Made travel arrangements. Conducted companywide Ethics/ Discrimination training.

Previous Administrative positions.

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EDUCATION

Coursework, Real Estate and Business, Lakeland Community College, Willoughby, OH

Coursework, Business, Cuyahoga Community College, Warrensville Heights, OH

TECHNICAL SKILLS

MS Office Suite • Corporate Focus Matter Management Database • Case Track – Legal Invoice

Database • Visio Database • CSC Global Database

Lexis Nexis

Lawtrac for Windows

LeaseTrend for Windows Database

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