Administrative Assistant Office

Nena Murphy

**** ******** ** *** ** - Pearland, TX 77581

Phone 832-***-****

Email: aceooe@r.postjobfree.com

SOFTWARE APPLICATIONS:

MS Office, Word, Excel, Publisher, Power Point, Outlook, VISIO, Quicken,

WordPerfect, Kronos, ACT, SAP, Goldmine Database, Jacobs Database, Typing

speed 65 wpm, Dictaphone, SmartTime.

EDUCATION:

1989-1995 AAS, Human Services & Substance Abuse, Univ. of Alaska,

Anchorage

BA, Journalism & Public Communications, Univ. of Alaska,

Anchorage

EMPLOYMENT HISTORY:

10/12-Present Administrative Support, Kelly Services (ExxonMobil)

Maintain and purchase office supplies and other items as necessary; create

spreadsheets and word documents; process expense reports; co-ordinate

calendars with Second Line Supervisors and conference room on Outlook; set

up files; order business cards; coordinate TWIC cards for employees;

maintain records for key distribution; and type.

2/12-08/12 Document Control, Kelly Services (BP Texas City Chemicals)

Scan files; break PDF's apart to store as individual documents

in a file; populate a doc loader sheet.

10/11-02/12 Administrative Support, Kelly Services (BP Texas City Site)

Maintain purchasing various supplies for Facilities and Services; assist

with move coordination within the BP Texas City complex - walk downs, name

plates, cabinets, keys, phones, etc.; data entry into office move and

furniture log; and general office duties.

8/11-10/11 Administrative Support, Kelly Services (Dow Chemicals Texas

City)

Create PowerPoint presentation; update floor plan; update

roster in conjunction with floor plan; format contract in Word; general

office duties.

2/11-8/11 Site Operations Scheduler, Kelly Services (BP Texas City Site)

Currently expanding knowledge in Kronos by updating Absence

Tracking Report, 2 Week Schedules, Time and Breakdown Reports; schedule

unit personnel; schedule meetings for status updates in the units; setup

files for specific units; post overtime with units; general office duties;

maintain thorough records.

11/10-12/10 Administrative Support, Kelly Services (UTMB Dermatology

Department)

PeopleSoft Training- Travel Expense Reports (Employee

Reimbursement, Expense Reports, Travel Authorizations, E-Proc/Ordering

Supplies and Equipment); Vouchers (Vendor payments); Internal Billing

Requests; LIS/Cerner Experience w/ Printing Dermpath Documentation; Back-up

Student Coordinator (Pulling Rosters, Entering Student Grades, Preparing

Elective Documentation); Managed Inventory for all Dermatology Electives

and Selective Courses; General Clerical Duties- Direct clerical support for

Chairman, Deputy Chair, Faculty and Resident Staff.

06/10-08/10 Administrative Assistant, Carlton Staffing

Generate, process and troubleshoot expense reports; answer

phones; process travel arrangements; and set up files in office.

01/09-11/09 Project Administrative Assistant, Jacobs Engineering, Inc.

Administrative support for client side of project. Update the project

roster; organize client documents for file retention; scan documents for

editing purposes or email; organize conference rooms for meetings and

training; create and edit Adobe PDF, Excel and Word files; order and setup

lunches for meetings; answer management phone; input and organize

correspondence within the JPI database file management system; receive and

document incoming correspondence; process documentation for overnight

international deliveries; process office supply orders; maintain project

contact database on JPI; formally transmit correspondence for the client;

format, organize and process end of project manuals.

02/06-12/08 Discipline Administrative Assistant, Taylor & Hill, Inc. (BP

Texas City Site)

Support for engineering. & design disciplines (5) & contract employees'

site wide. Update BPTC Projects Group Organization Chart; update TCO floor

plan; download photos; back up person for camera checkout; process safe

plan of action cards by scanning & entering into JPI; administer set up &

moves of TCO phones; scan documents for editing purposes or email; take &

transcribe minutes; update rosters; co-ordinate calendars; setup conference

rooms; process expense reports; manual timesheet processing; procure BP NT

ID's - computers & phones; research new jobs in SAP for data information &

retrieval, run monthly SAP reports to verify MO# status; maintain & update

Manhour Forecast Spreadsheet; purchase & maintain specialized office

supplies; update Piping Design roster; set up distribution lists for

individual lead groups; create & edit Adobe PDF, Excel, & Word files;

assist (Plant Design System) PDS trainer with training class issues; TCO

office space coordinator for Projects Group - employee workstation moves &

appropriation; maintain company vehicles utilizing checklists; organize

maintenance on company vehicles using outside source; update vehicle

checklist forms; maintain company roster.

05/05-02/06 Administrative Assistant, Kelly Services (BP Texas City Site)

Administrative support for two managers and their teams, set up and

organize meetings utilizing Outlook, data entry into SmartTime, purchase

office supplies, organize meeting agendas, take staff meeting minutes,

research MO#'s in SAP, co-ordinate office moves, order BP NT ID's -

computers - phones - and office space for new employees, assist with travel

arrangements, helped with e-expenses, run monthly budget report utilizing

Essbase.

05/02-01/04 Office Manager, Jackson Care Management

Legal Assistant, Thomas W. McCulloch and Associates

Maintain, edit, and input data into Goldmine Database Program;

cut checks (petty cash, accounts payable); maintain schedules; setup new

client files; answer multi-line phones for both companies; input expenses

and time into Timeslips Program; edit and re-format Executive Summary and

Assessment Care Plans; edit and re-format correspondence and legal

documents (Probate & Wills); compile bills for bookkeeper; troubleshooting

with Tech Support on Goldmine, Timeslips, and all Microsoft programs;

coordinate marketing advertising; purchase and maintain office supplies;

process mail; and train personnel on several software programs.

06/01-01/02 Administrative Assistant, Linsco/Private Ledger

General clerical duties; set-up database program; data entry;

research client problems or concerns; install software programs; process

applications with checks/cash/transfers for annuity, mutual fund or

insurance purchases; organize and set-up office.

09/98-06/01 Executive Assistant, Welsh Capital Planning

Process applications with checks/cash/transfers for annuity and mutual fund

purchases, execute trades, research client problems and concerns, data

entry, schedule appointments, compile information for client portfolio's

utilizing the Internet and Excel, train office personnel on MS Office

software, general clerical duties.

References:

Debbie Coutorie, Technical Administrative Assistant, BP Texas City; 409-942-

4733

Lynn Sweatt, Safety Manager, S & B Houston; 713-***-****

Kimberly J Cooper, UTMB Dermatology, Special Programs Coordinator; 409-772-

1911

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