Contracts Administrator

TIRATTH PANDYA

Suite: ***, Building: *** Shaw Ville W ay S.E. Calgary AB T2Y 3Z7

403-***-**** (M)

*****************@*****.***

PROFESSIONAL OBJECTIVE

To obtain “Contracts Administrator” position in your organization wherein I can utilize my related

experience, job specific skills and education in order to be mutually benefited

EXPERIENCE SUMMARY

A Supply Chain Management Professional(Contracts Administrator) having University

Engineering and Business degrees backed with 10+ years’ experience in negotiating,

developing, maintaining and implementing contracts mainly f or large/major construction

projects

Handled successfully the Rajasthan State Electricity Board (RSEB) `s EPC BOOM (Build,

Own, Operate, Maintain) project worth equivalent CAD750 Million in Kalpataru Power

Transmission Limited(KPTL), Gandhinagar, Gujarat, India

Certified Member (MCCM Cert) of International Association for Contract and Commercial

Management (IACCM), U.S.A.

Trained & Experienced SAP (MM&PtA) professional; proficient in Microsoft Office

EMPLOYMENT

06/12 – 01/14

Project Contracts Administrator

SNC Lavalin ATP Inc. Calgary, Canada

Received and studied in depth the Proposal to Provide Services(PPS) from the client -

Altalink Management Limited (AML) for the project assigned

W as entirely responsible for sourcing the Construction Services mainly for Altalink

Management Limited (AML)’s portfolio

Received Scope of Work (SOW s), technical specifications and standards, drawings if

applicable from Engineering Department

Generated Bidders list by using the Craft CAT Software, prepared the milestone schedule

in conjunction with Construction Department

Sought budget figures from the relevant Cost Controller(Project Controls)

Prepared Bid packages (Commercial and Technical) by coordinating amongst

Construction, Scheduling, Project Control, Legal and Finance departments

Issued Addenda before the bid close date

Sent the technical portion of the bids to Engineering department and prepared the Bid

Analysis and Recommendation (BAR) along with Bid Analysis Summary

Received clients approval f or awarding the contract, issued notice of award followed by

the contract to the chosen subcontractor

Got counter signed the contract, got committed the contract value in PM+ system

Monitored progress of the contract against the milestone schedule by attending the

weekly contract meetings, reviewing the weekly field reports etc.

Verified invoices and cleared them; W as responsible for the change orders/amendments

Handled claims and closed out contracts at an appropriate time

10/11 – 03/12

Project Construction Cost Estimator

Syncrude Canada Limited (SCL) Calgary, Canada

Checked the Requisition Request in Toto from respective Project Manager(s)

Conveyed the discrepancies to the respective Project Manager(s) in the received

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requisition requests

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Entered the Requisitions in SAP in Materials Management & Project to Asset modules

Generated SAP reports f or higher management to review on daily/weekly basis

Sent the SAP requisition request to the Project Initiation team (PIT) f or its approval

Coordinated with the assigned Delegation of Authority (DOAG) personnel in order to get

approved the SAP requisition, coordinated with respective buyer for the purchase order

W orked as a single point of contact amongst the PM, PIT, DOAG, Buyer and Vendors

Performed cost estimating and impact analysis of the Change Notices

Ensured that costs are in alignment with the estimate's work breakdown structure(WBS)

Documented estimates to provide supporting information including the estimate basis and

assumptions and supported requests for information after estimates are closed

01/09 – 04/11

Senior Contracts Administrator

Advatech Engineers Ahmedabad India

Prepared all contractual documents for the clients and sub contractors

Analyzed contract amendments, trends, costs, revenues

Checked all contractual docum ents and verified their compliance

Updated all costs, risks and performance related to contract

Informed project staff and sub-contractors about any contract amendments

Added legal comments to the sales order or purchase order when required

Handled the invoices from supplier and invoiced to customers

Responsible for the over all coordination of the assigned project(s)

Booked the change orders and amendments; updated the planned cost as indicated by

the Project Managers

Entered the change order revenue in the sales order with the planned costs

Responsible for contracts close out and changing the status of the project in its life cycle

07/08 – 12/08

Quality Assurance Engineer

Plygem Cal gary Alberta

Updated the Quality Charts on the daily basis

Generated the Quality Reports daily and circulated to the Top Management for their daily

review followed by a meeting

Filled in the Relevant Quality Formats and circulated the same amongst the concerned

departments; was overall responsible for the Quality Related Documentation

Issued the work orders, handled the entire contract management procedure

Completed the entire order execution including various stage inspections; final

inspections and third party inspections

07/03 – 03/08

Project Contract Administrator

Nu Vu Con Air Pvt. Limited Ahmedabad India

Coordinated activities with other departments to prepare budget tenders, RFP`s and pre

qualification documents

Maintained the pro-forma contracts and documents

Arranged for the opening of sealed tenders

Prepared the commercial evaluations of tenders, issued the Bid Analysis and

recommendations (BAR)

Finalized the agreements, prepared formal contract documents for signature by the client

and sub contractor

Administered the contractual execution of the contract

Maintained logs on correspondence, change orders, requests from the sub contractor,

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back charges, contract amendments and notices

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Processed contractor requests for progress billing, reviewed for accuracy of the request

prior to the issuance to cost control

Verified and cleared the invoices and requests for release of hold back and final payment

Final closed out of the contract and evaluation of contractor performance

Maintained the contract files

07/01 – 06/03

Junior Project Contract Administrator

T ransformers and rectifiers [India] limited Ahmedabad India

Handled the entire Contract cycle in SAP (Bidding to Project Close out i.e. Pre-Award

and Post-award)

Issued Bids to selected Bidders (Commercial+Technical)

Issued Addendum when applicable, Attended the pre-bid and negotiation meetings

performed Bid Analysis and Recommendation(BAR)

Issued Letter of Intent (LOI) followed by W ork Orders to the subcontractor

W as responsible for the successful execution/administration of the service construction

contract, Attended Stage/ final and third party inspections

Sent progress billing to the subcontractor(s)

W as responsible for Change orders/amendments (Change Management)

Processed invoices, Claims and close outs

W as single point of contact in between suppliers and clients

Handled the EPC project of supply, installation, commissioning of power plants

Handled the ISO Documentation, surveillance and Final Quality Audits

07/00 – 04/01

Management Trainee-Marketing

Kalpataru power transmission limited Gandhinagar India

Prepared the Bidder’s list, Contract Schedule(Milestone) after receiving Scope of Work

along with other relevant technical documents from Design/Engineering department

Prepared Bid packages (Commercial and Technical) by coordinati ng amongst Project

Management, Construction Management, Scheduling, Project Control, Legal, Finance

Issued addendum as and when required, Prepared the Bid Analysis and

Recommendation (BAR)

Issued Notice of award followed by the contract to the chosen subcontractor

Monitored execution of the service construction contracts against the milestone schedule

by attending the weekly contract meetings, reviewing the weekly field reports etc.

Verified invoices and cleared them; Was responsible for the change orders/amendments

Handled claims and closed out contracts at an appropriate time

W as one of the representatives from marketing department in SAP implementation

Attended the stage inspections, final and third party inspections

Handled the BOOM (Build, Own, Operate, Maintain) and BOOT (Build, Own, Operate,

Transfer) EPCM project(s) worth more than equivalent CAD750Million

EDUCATION

North Gujarat University Patan India

Business Degree (MB.A.) May 2000

Sardar Patel University Vallabh Vidyanagar India

Engineering Degree (B.E.-Electrical) August 1997

The Engineering and Business Degrees/Credentials were evaluated and declared

equivalent to the Canadian standards by the World Education Services (WES), Canada.

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PROJECTS/WORK SHOPS

Asea Brown Boveri [ABB], Vadodara, India 03/99 – 05/99

Underwent summer project in “Production Part Approval Procedure”

06/99 – 03/00

Videocon International Limited, Gandhinagar, India

Pursued a comprehensive project on the “SWOT [Strength, Weakness, Opportunity, and

Threat] Analysis”

03/00 – 05/00

Tata Consultancy Services [TCS], Ahmedabad, India

Conducted a “Market Research” Project for Company’s upcoming product named “Ex

Next Generation-an Accounting Software”

MEMBERSHIP

Full Member- International Association for Contract & Commercial Management

(IACCM), U.S.A. (Valid till 29.06.2014)

Member- Indian Institute of Materials Management (Membership Number: 4856AM)

which is also a charter member of the International Federation of Supply Management

(IFPSM), U.S.A.

Member-Indo-Canada Chamber of Commerce

Member-All India Management Association

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