VICKY BYRD

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*** ***** ******, **** *******, TX 78373 / 361-***-**** / acec2d@r.postjobfree.com

Summary of Skills: Microsoft Office Suites: MSWord, WordPerfect, Excel Spreadsheets, PowerPoint, Access,

Projects. Enterprise, SAP Sharepoint. Typing 90 wpm. Desktop Publishing: Visio. Adobe Pro, Construction

Coordinator, Corporate Travel Arrangements, Emergency Response Team (ERT) Coordinator, Events Planner, HR

Recruiter, Marketing Research, Training Modules, Outlook Mail, Oracle, Payroll, Fax, Filing, Scanning, Switch

Board Operator, Web Research, Public Relations.

Additional skills include extensive presentation and spreadsheet capabilities. Independent,

able to perform duties with minimal directions. Team player, dedicated to providing World Class Customer

Service. Certified; Control Documentation procedures, ISO Audits, OSHA Laws and environments. ER Team

Leader. Coordinate travel; US and International. Certified; World Span, Concur and AMEX Travel Agents. My

PR skills are an asset company-wide. Public Notary in the State of Texas.

EMPLOYMENT:

HESS Oil & Gas Corporation (Contract w/Global Edge Solutions) - 07/13 – 03/2014

Executive Assistant, Corporate Tax US E&P

§ Coordinate schedules of the VP and Directors. Schedules appointments, coordinate information flow to and

from the Sr. VP/CFO. Maintains calendars, plans and schedules meetings and conference calls, develops meeting

materials. Where necessary, attends meetings, registers attendance, takes minutes and set up or coordinates meals,

events or other meeting requirements. Edit’s all correspondence for format, style, and content. Composes replies

to general inquiries, non-technical topics and correspondence to staff. Also drafts replies for VP, Directors and

officer signatures. Prepares and monitors schedule for upcoming deadlines and provides necessary background

and details and handles certain administrative tasks including collecting compiling and reproducing, assembling

and distributing materials prior to meetings and posts meeting distribution of materials. Prepares; Executive Tax

Summary, monthly/annual reports. Organization charts, and confidential correspondence. Develop spreadsheets

and graphics presentation, SAP, Sharepoint and eForm filing/requests. Maintain appropriate records and filing

system. Acts as department head to maintain office.

VMware, Inc., Austin, TX - 06/07 – 03/13

Executive Assistant / Office Manager (Workplace Coordinator)

§ Support Executive Staff and Sales Teams, Office Manager for 77K SF facility: Word processing, graphic

presentations, spreadsheets, and correspondence composition. Accounting, agendas, budget, confidential

documentation, customer database, cost analysis, manage outlook calendars, manage conference rooms, mailroom

coordination, expense reports, events planner, food/snack management, new hires seating, luncheons,

meeting/training coordinator, plan seating space, spending matrix, travel arrangements, vendor management.

Schedule Telepresence conferences. Construction coordinator for three (3) office build-out additions (over 200K

SF) in addition to a Media Room and Tele-presence installation and use trainer. Public Notary. Committees: ER

Team Leader (Emergency Responses Team), VM360 Team Lead - Community Outreach Programs, Eco/Recycle

Lead (Green Advocate/eWaste), SocialCast Leader, Local Community Services.

ACS, Inc., Government Community Services, Round Rock, TX - 9/02 – 10/06

Executive Assistant to CIO, CTO, Sr. Staff / Office Manager

§ Manage calendars for CIO and CTO. Coordinate all meetings, travel, seminars, and teleconferences.

Organization charts and multi-tasking correspondence. Word Processing, excel spreadsheets, graphic

presentations: Power Point, Visio. Coordinated travel arrangements, teleconference meetings, agendas, billing,

and training seminars. Expense Reports, Weekly Minutes, EEPIC Reports, EBT Reports/Project Tracking. Track

projects for eChildCare, eDistribution, KidStar, and all SDU projects. CARE System Accounting, Tollgate

Accounting, Track Budget for GCS, Variance Reports, Profit/Loss Reports. Liaison for Client to Management

contact (State and Government). Payroll, HR Rep for Round Rock. Office Manager. Notary Public

Broadwing Communications, Inc., Austin, TX - 2000 – 2002

Executive Assistant to Vice President, East/Int'l Regions

§ Support Vice President, Directors and Sales Team for the East and International Regions. Word processing,

graphic presentations, spreadsheets, and correspondence composition. Customer Database, Expense Reports,

Weekly Minutes, Sales Reports for Reps, Hot Lists, Tracking, Sales Analysis, Transcription, heavy phones, order

processing, coordinate customer meetings for all Sales Reps, extensive travel arrangements, Sales Shows,

agendas, training sessions, extensive confidential documentation for VP. Notary Public

Sheshunoff Information Services, Austin, TX - 1999 – 2000

Desktop Publisher (Freelance Contractor) Editorial Production Department

§ Editing/keying, graphics for legal manuals being published annually for Banks, Credit Unions and all Financial

Institutes in the United States. Extensive knowledge of styles, templates, macros, formatting, scanning and type

setting in Microsoft Word, PowerPoint, Freelance Graphics, Excel, WordPerfect. Notary Public

Sulzer Intermedics, Inc., Angleton, TX - 1997 – 1999

Senior Administrative Assistant

§ Supported Director, Senior Project Managers, and Project Manager in Strategic Bradycardia Marketing.

Supported Sales Reps throughout the US and Internationally. Word processing, spreadsheets, graphic

presentations, composed Bradycardia Strategic Plan (published manual), Monthly Report, Forecast Report, SMIS

Report, OXEER Report, general office duties. Notary Public

DOW Chemical Company, Freeport, TX - 1995 - 1997

Senior Office Professional

§ Supported Global Development Leader, R&D Manager, Lead Scientist, Engineers and Technicians.

Support for Research & Development and corresponding Construction Division. Work published in word

processing, spreadsheets, and as extensive graphic presentation specialist. Provided all graphics for Polyurethane

World Expo '97 published Manual. Coordinator for development projects for Global Leader and Lead Scientist.

Maintained schedules for group, travel arrangements for Global Leader. Extensive PR with Europe. Notary Public

EDUCATION, DEGREES, CERTIFICATIONS

Austin Business College § Business Administration, Austin, TX

David Crockett High School § Graduate

International Association of Administrative Professionals (IAAP)

National Notary Association of America

Qualifications: Annual Reports, Accounting, Addendum, Agenda, Billing, Bid Proposals, Budgets, Change

Orders, Correspondence Composition, Contracts, Executive Tax Summary, Expense Reports, Hot Lists, Invoicing,

Insurance Certificates, Lien Waivers, Inventory Management, Professional Bios, Pay Request,

Patents, Phone Bids, Profit/Loss Report, Project Coordinator, Punch List, Purchase Orders, RFP, RFI, Retainers,

Requisitions, Sales Analysis Reports, Specifications, Subcontracts, Submittals, Tracking Trends, Transcription,

Transmittals, Variance Report, Weekly Reports.

Contact this candidate